Office Support Specialist

Cass County Government; Fargo (ND); On-site; USD 45,000 - 49,000; Full time

Job summary

The Cass County State’s Attorney’s Office is seeking a detail‑oriented administrative support professional to join a four‑person team supporting Attorneys and staff. You will handle phone inquiries, greet visitors, perform data entry for case management, and draft/ file documents with high accuracy.

Qualifications include secretarial/office experience, strong communication and organizational skills, the ability to work in a fast-paced environment, and proficiency with Microsoft Office and

Qualifications

• Secretarial work experience or office settings experience.
• Excellent telephone, communication, organizational and problem-solving skills.
• Competent computer use with Microsoft Office and ability to learn law enforcement software.
• Ability to manage a demanding workload with fast pace and high accuracy.
• Prior performance in previous employment satisfactory.

Responsibilities

• Answer and distribute incoming telephone calls.
• Assist visitors entering the office.
• Data entry for case management.
• Intake for law enforcement investigations including time sensitive matters.
• Run criminal histories and driving abstracts.
• Close files and transmit fingerprint cards to BCI.
• Draft and file documents for traffic/non-criminal files.
• Miscellaneous clerical duties as assigned by the State's Attorney.
• Timely and regular attendance and productive interaction with staff and public.

Skills

Telephone skills

Communication skills

Organizational skills

Problem-solving skills

Microsoft Office proficiency

Keyboarding skills

Learn law enforcement software

Education

Some college or better in Business Administration or related field

Coursework in administrative support program

Tools

Law enforcement software programs

Data entry systems

Case management systems

Job description

CLOSING DATE: October 26, 2026 at 5:00 pm

SALARY: $45,201 - $49158 *Additional salary growth available through regular increases within the classification up to $61,030 and COLA adjustments

EMPLOYMENT START DATE: January 4th, 2027

The Cass County State’s Attorney’s Office performs many duties including prosecuting crimes within the county. This position is a member of a four-person team supporting the Assistant State's Attorneys, Legal Assistants, Victim Witness Coordinators, Restitution Coordinator, and Office Manager.

MINIMUM QUALIFICATIONS, EDUCATION, EXPERIENCE NEEDED

• Secretarial work experience or experience in an office setting;college coursework in an administrative support program may substitute for the experience requirement if it provides the knowledge and skills required for the duties of this position;
• Excellent telephone, communication, organizational and problem-solving skills;
• Competent in the use of computers and have excellent keyboarding skills to include a strong working knowledge of Microsoft Office and the ability to quickly and efficiently learn various law enforcement software programs;
• Able to handle a very demanding workload with the ability to work at a fast pace with high accuracy;
• Able to successfully handle and prioritize multiple tasks;
• Produce a concise work product with moderate supervision;
• Satisfactory performance in prior employment.

DESIRED AND/OR PREFERRED

• Previous work experience in a legal setting:
• Criminal justice experience to include basic knowledge of court and legal terminology;
• Able to work for numerous people;
• Customer service and multi-line telephone experience;
• Able to quickly and efficiently learn various software programs.

JOB DUTIES

• Answer and distribute in-coming telephone calls;
• Assist people as they enter the office;
• Data entry for case management;
• Intake for law enforcement investigations reports including time sensitive matters;
• Run criminal histories and driving abstracts;
• Close files and transmit fingerprint cards to BCI;
• Draft and file documents for traffic/non-criminal files;
• Miscellaneous clerical duties as assigned by the State's Attorney;
• File room duties as needed.

Timely and regular attendance is required as is the ability to interact productively with co-workers, court staff, law enforcement, and members of the public.

Cass County Government is an Equal Opportunity and At Will Employer.

Qualifications

Education

Preferred

Some college or better in Business Administration or related field.

Experience

Preferred

Criminal justice experience to include basic knowledge of court and legal terminology

Secretarial work experience or experience in an office setting

Previous work experience in a legal setting