Office Support Representative

owensborohealth; Owensboro (KY); On-site; USD 36,000 - 48,000; Full time

Job summary

Owensboro Health Regional Hospital is seeking an administrative support professional for the Case Management Department. This role provides essential scheduling, documentation, and communication with discharge planning and post-acute care teams.

The position requires no prior experience and a high school diploma or GED; it supports mission-driven, safety-focused care in a fast-paced hospital setting.

Qualifications

• High school diploma, GED or higher required upon hire.
• No experience required.

Responsibilities

• Assists the Case Manager with facilitating discharges for patients on nursing units and identifies barriers to discharge.
• Coordinates post-acute care referrals and transfers and documents in the electronic medical record.
• Communicates with post-acute care facilities and other community agencies by phone and electronic medical record.
• Coordinates and schedules transportation and appointments.
• Completes required forms, regulatory letters, and other written communications and scans to electronic medical record.
• Maintains assigned calendar(s).
• Establishes and maintains filing systems.
• Orders and stocks supplies.
• Updates community resource information.

Skills

Critical thinking

Under minimal supervision

Stress management

Multi-tasking

Education

High school diploma, GED or higher

Job description

Weekend Requirements: As Needed | Work Hours: 8a-430p | Status: Full Time - 1.0 FTE (80 hours per pay period) | Entity: Owensboro Health Regional Hospital | Department: Case Management

Job Summary

Performs a variety of duties to provide administrative support to the Case Management Department.

Job Responsibilities

• Assists the Case Manager with facilitating discharges for patients on nursing units and identifies barriers to discharge.
• Coordinates post-acute care referrals and transfers and documents in the electronic medical record.
• Communicates with post-acute care facilities and other community agencies by phone and electronic medical record.
• Coordinates and schedules transportation and appointments.
• Completes required forms, regulatory letters, and other written communications and scans to electronic medical record.
• Maintains assigned calendar(s).
• Establishes and maintains filing systems.
• Orders and stocks supplies.
• Updates community resource information.

Skills and Attributes

• Requires critical thinking skills and decisive judgment.
• Works under minimal supervision.
• Must be able to work in a stressful environment and take appropriate action.
• Must be able to multi-task

Position Requirements

Work Experience

No experience required

Education

High school diploma, General Equivalency Diploma (GED) or higher required upon hire

Licensure/Certification/Registration

No licensure/certification/registration required

Organizational Responsibilities

Supports Owensboro Health's Mission, Vision, Core Commitments, and business interests. Adheres to all organizational policies and procedures. Executes all tasks and behaves in a manner consistent with a culture of compliance, safety and a high reliability organization.

Additional Job Information

This job description describes the general nature and level of work required by the position. It is not intended to be an all-inclusive list of qualifications, skills, duties, responsibilities or working conditions of the job. Specific duties and responsibilities consistent with the general nature and level of work described may vary by department and additional related duties may be assigned as needed. Some duties listed may not apply to all employees with this job description.

Standard ADA Settings

The job description is subject to change with or without notice, and Management reserves the right to add, modify or remove any qualification or duty. Nothing in this job description changes the existing at-will employment relationship between the Organization and the employee occupying the position.

Physical Demands: (Clinical-Hospital)

• Standing: 75%
• Walking: 75%
• Sitting: 50
• Lifting 0-25 lbs: 75%
• Lifting 25-75 lbs: 25%
• Lifting over 75 lbs: 25%
• Carrying 0-25 lbs: 75%
• Carrying 2575 lbs: 25%
• Carrying over 75 lbs: 25%
• Pushing/Plling 0-25 lbs: 75%
• Pushing/Pulling 25-75 lbs: 75%
• Pushing/Pulling over 75 lbs: 75%
• Climbing: 50%
• Bending/Stooping: 75%
• Kneeling: 50%
• Crouching/Crawling: 50%
• Reaching: 75%
• Talking: 75%
• Hearing: 75%
• Repetitive Foot/Leg Movements: 25%
• Repetitive Hand/Arm Movements: 75%
• Keyboard Data Entry: 75%
• Running: 50%
• Vision: Depth Perception: 75%
• Vision: Distinguish Color: 75%
• Vision: Seeing Far: 75%
• Vision: Seeing Near: 75%

Hazardous Drug Risk Exposure

Risk Level: Low-Risk

Owensboro Health Core Commitments

• INTEGRITY - We conduct ourselves with a high level of responsibility, reliability and honesty because we take seriously the trust of our patients and coworkers.
• RESPECT - We value and accept the unique talents and contributions of every patient, customer and team member in the Owensboro Health community.
• TEAMWORK - We build a spirit of connectivity and fellowship by striving together to overcome obstacles, surpass goals, celebrate accomplishments and plan the future.
• INNOVATION - We foster original ideas and creative solutions that improve our daily work and promote the mission of Owensboro Health.
• SERVICE - We focus on service to patients, customers and team members by anticipating their needs, thoughtfully meeting those needs and continually improving the quality of everything we do.
• EXCELLENCE - We reach beyond basic expectations to expand our knowledge and awareness, produce exceptional work and provide outstanding service.