Office Support - Prineville

Nexgen Team; Prineville (OR); On-site; USD 32,000 - 48,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401K

Aflac

Pre-paid legal

Long Term Disability

Life Insurance

Employee Assistance Program

PTO

Job summary

Carson Prineville is seeking an Office Support team member to join our Prineville location. You will provide excellent customer service, handle daily inventory tasks, and support billing and data-entry needs.

The role requires a high school diploma, strong communication skills, and the ability to multi-task in a fast-paced office environment in Prineville, Oregon. A valid driver's license and background check are required.

Qualifications

• High school diploma or equivalent required.
• Excellent written and oral communication skills.
• Ability to multi-task and work efficiently in a fast-paced environment.
• Must meet time-sensitive deadlines.
• Strong math and business math skills.
• Proficiency with Microsoft Outlook, Windows and Excel.
• Pre-employment drug screen and background check.
• Valid driver’s license with clean driving record.

Responsibilities

• Provide and maintain exceptional customer service to our customers.
• Manage daily fuel inventory and purchase reconciliation.
• Process customer account billing including sales orders and bills of lading.
• Perform data entry and assist with daily/monthly closing tasks.
• Prepare driver reports and other paperwork.
• Assist in inventory reconciliation and general administration.

Skills

Written and verbal communication

Multi-tasking

Time management

Computer skills

Microsoft Outlook

Windows

Excel

Attention to deadlines

Education

High school diploma or equivalent

Tools

Microsoft Outlook

Windows

Excel

Job description

Job Details

Job Location: Branch - Prineville - Prineville, OR 97754

Are you looking to work for an Oregon-based, privately owned organization with deep roots in the community? A growing organization that values employee contribution, rewards hard work and promotes from within?

Then you need to apply for our Office Support position to join the Carson Prineville team!

Carson has been synonymous with quality and service since 1938. Originating as a heating oil provider in Portland, we have expanded our reach across the Pacific Northwest, offering a diverse range of services including fuels, lubricants, propane, industrial solutions, and more. Our commitment to customer satisfaction drives our success and inspires our dedicated team!

Essential Functions

Main Functions

• Providing and maintaining exceptional customer service to our customers.


• Managing daily fuel inventory and purchase reconciliation.


• Processing customer account billing including sales order and bills of lading.


• Data entry.


• Assist with daily and monthly closing tasks.


• Assist preparing driver reports and other paperwork


• Assist in inventory reconciliation


• General administration tasks as required.

Additional Functions Include:

• Learn, maintain, and operate all processes associated with the position including paperwork and scheduling.


• Responsible to report to work at the scheduled time; be a team member who can be depended upon to complete work in a timely, accurate, and thorough manner; be conscientious about assignments.


• Maintain and provide exceptional service to our current and potential clients.


• Maintain a team environment with other employees and departments.


• Maintain a high level of customer service and friendly atmosphere.


• Other duties as assigned.

Qualifications and Requirements

• High school diploma or equivalent.


• Must have excellent written and oral communication skills.


• Ability to multi-task and work efficiently in a fast-paced professional environment.


• Ability to comprehend and meet time-sensitive deadlines.


• Strong computer and business math skills.


• Experience with Microsoft Outlook, Windows & Excel.


• Successfully complete a pre-employment drug screen and background investigation.


• Valid driver’s license with clean driving record required.

Working Conditions Include:

• Majority of work conducted in office environment. May be required to drive in inclement weather.


• Work involves moving boxes and employee must be able to lift, bend, stoop, pick up, and move objects up to 35 lbs.


• Work schedule will vary and may include work on evenings, weekends and holidays due to special events, inclement weather, and other projects related to timely distribution of product and services.

Benefits include:

• Medical, Dental, Vision, 401K, Aflac, Pre-paid legal, Long Term Disability, Life Insurance, Employee Assistance Program, and PTO.

We are an equal opportunity employer and gives consideration for employment to qualified applicants without regard to race, color, religion, sex, national origin, disability or protected veteran status.

Qualifications