Office Support @ FWE #1726

Young World Physical Education

Monroe (WA)

On-site

USD 44,000 - 54,000

Part time

13 days ago

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Benefits offered by this job

Sick leave

Personal leave

Bereavement leave

VEBA

Employee Assistance Program

403(b) retirement plan

Medical flexible spending arrangement

Dependent care assistance program

Job summary

Monroe School District in Monroe, WA seeks an Office Support to assist building administration and departments at Frank Wagner Elementary. 180 school days, 2 hours daily, 5+ days open to internal applicants for priority consideration.

The role requires a high school diploma, strong secretarial skills, and proficiency with Microsoft Office. Benefits include leave options and health programs; experience in education helps but is not mandatory.

Qualifications

Minimum requirement is High School Diploma or equivalent.
Office experience, preferably in an educational setting.
Knowledge of secretarial procedures and general bookkeeping.
Excellent written and oral communication skills.
Ability to work independently with minimal supervision.
Ability to multi-task and meet deadlines.

Responsibilities

Assist with clerical tasks and general office duties as needed.
Handle ASB funds: deposits, receipts, and reporting.
Maintain attendance, scheduling, and student records as required.
Support communications and coordination within the district.

Skills

Secretarial procedures

Grammar and English usage

Office software

Written and oral communication

Independent work

Multitasking

Record-keeping

Confidentiality

Education

High School Diploma

AA degree or higher

Tools

Microsoft Office

Adobe

Job description

Office Support @ FWE #1726

Monroe School District Frank Wagner Elementary - Monroe, Washington Open in Google Maps

This job is also posted in Monroe School District 103

Job Details

Job ID: 5879937

Application Deadline: Posted until filled

Posted: Aug 11, 2026 7:00 AM (UTC)

Starting Date: Sep 9, 2026

Job Description

Location: Frank Wagner Elementary

Anticipated start date: 9/9/26

Days per year: 180

Hours per day: 2

Shift time: TBD

Position Info: Position will remain open for a minimum of 5 days, current PSE-OP members must apply within 5 days of posting date to be guaranteed consideration for position.

Benefit Info

Benefits offered: Sick, personal, bereavement leave
Health Reimbursement Arrangement (VEBA)
Employee Assistance Program.
Optional Benefits: Additional life and accidental death and dismemberment insurance
Deferred compensation
Annuities (403(b), Roth)
Medical flexible spending arrangement
Limited purpose flexible spending arrangement
Dependent care assistance program

CLASSIFICATION: PSE-OP Office Personnel

TITLE: Office Support - Building

REPORTS TO: Building or Department Administrator

POSITION SUMMARY

This position provides general support to school or department administration. Duties may vary by specific needs of individual buildings or departments.

PREFERRED QUALIFICATIONS

Education and/or Experience

Required:

Minimum requirement is High School Diploma or equivalent

Desired:

Office experience, preferably in an educational setting
AA degree or higher

Knowledge, Skills and Abilities

Knowledge of secretarial procedures including general bookkeeping
Knowledge of correct grammar, spelling and English usage
Excellent written and oral communication skills
Proficiency with general office machines and computer software programs including Microsoft Office and Adobe
Ability to work independently with minimal supervision
Ability to multi-task, attend to detail and follow tasks through to completion
Ability to make accurate arithmetic calculations
Ability to set up and maintain accurate records and databases
Ability to establish and maintain effective working relationships with staff, parents and the general public
Ability to work effectively under pressure and with constant disruptions
Ability to interact with students in a warm, confident manner
Ability to exercise good judgment
Ability to organize tasks and set priorities in order to meet deadlines
Ability to anticipate work and initiate appropriate responses
Observe strict confidentiality regarding student and staff information
Other duties as assigned within the PSE Monroe OP bargaining unit.
Availability to work extra hours to meet deadlines and complete assignments if required

POSITION RESPONSIBILITIES

All Positions/General Duties

May include one or more of the following duties:

ASB - ASB Responsibilities
- Receives daily deposits, enters al deposit transactions into the Point of Sale receipting program. Receives, counts and verifies monies for various student activities, and issues ASB cards. Prepares bank deposits. Prepares change boxes for dances or sporting events and records ticket sales. Prepares change boxes for fundraisers
- Maintains checking accounts for ASB funds, reconciles account with bank statement and submits documentation for reimbursement; reconciles budget printouts received from district’s central accounting office
- Maintains ASB accounting ledgers, posts receipts and expenditures to proper accounts; prepares a variety of reports as needed; maintains records on computer
- Ensures that accounting procedures as established by district are followed
- Maintains financial records according to required retention schedules; assists in preparing ASB fund annual budget
Attendance – Attendance Responsibilities
- Admit students who have been absent, arrive late or leave early from school
- Receive attendance information from teachers, enter absence information on computer and print attendance listings
- Prepare required attendance reports and monitor absences
- Adjust computerized attendance records as needed for accuracy or updates
- Maintain attendance files including written excuses from parents, doctors or other sources
- Keep Administration informed of attendance problems
Counseling – Counseling Responsibilities
- Maintain confidential student files and records, retrieve files for counselors
- Organize materials in counseling office; provide information to students as requested
- Assist counselors and registrar in resolving registration and scheduling problems
- Enter student data into computer for schedule changes, student testing, and a variety of records and reports; generate reports and student lists
- Schedule appointments for counselors; arrange appointments for drop-in students.
Athletics – Athletic Responsibilities
- Serve as confidential liaison to the Athletic Director
- Maintain student records documenting student eligibility
- Maintain sports schedules (including changes or cancellations) and team rosters and all scheduling aspects
- Maintain athletic paperwork packets
- Schedule facilities and/or transportation for athletic events
- Communicate with and schedule game officials for home athletic events
Testing/Scheduling – Scheduling - Testing
- Coordinate with designated staff and students to implement and track High School and Beyond plans
- Work in conjunction with the counseling team to process approved student schedule changes in the Skyward system
- Coordinate with designated staff to plan and organize all standardized testing environments (i.e. PSAT, SAT, ACT, HSPE, EOC, AP and Smarter Balanced)
- Registrar/Student Registration/Exit/Grading/Transcripts
Substitute Management - Substitute Responsibilities
- Assigns certificated and classified substitutes to cover employee absences
- Prepare and audit monthly certificated payroll upload and coordinate with building secretaries to meet upload deadlines
- Track substitute assignments associated with open postings and temporary support for both certificated and classified employees
- Audit and data enter certificated absences from in-house exception logs
Communications Support - Communications Support Responsibilities
- Provides administrative support to the communications department: receives, sorts and distributes mail; prepares outgoing items for mail; maintains office files; researches files to provide information
- Manages communications department appointments and maintains calendars
- Manages district-wide calendar on website maintaining accuracy and correcting any double bookings
- Coordinates summer lunch program and updates calendar
- Proofreads all district print and digital publications
- Provides support in the processing of public records by assisting with required redactions
Coalition Support
- Engage in regular data collection, entry and support for behavioral health programs implemented at multiple school sites
- Support evening and weekend Coalition events as necessary
- Record minutes at monthly Coalition meetings and subcommittee meetings
- Plan and schedule trainings for community, staff and school sites
- Communicate information to and receive information from Coalition members, subcontractors and funders
- Assist the Coalition coordinator with other duties as assigned
Bulletins/Publications/Communications
Timesheet Management
Money Handling/Receipts/Deposits
Account Management, Budgeting, Purchase Orders
Bookroom/Inventory of equipment/Office Supply Management
Public Relations – Students, Staff, Parents, Public
Health Room Support
Administrative, Staff and Student Support
Staff Coordination
Volunteer Processing/Coordination/Field Trips
Mail, Phones, Reception
Records Management – Filing, Database, Reports
Discipline Support
Event Organization
Facility Use Scheduling
Other Duties as assigned with the PSE Monroe OP Bargaining Unit

PHYSICAL/MENTAL REQUIREMENTS

The physical requirements indicated below are examples of the physical aspects that this position classification must perform in carrying out essential job functions:

Use of a personal computer for extended periods of time
Use of a telephone and other office equipment
Ability to perceive the nature of sound; near/far visual acuity, depth perception
Ability to communicate orally; manual dexterity to operate office machines, gross and fine motor skills
Exert 10 to 20 pounds of force on a frequent basis
Ability to lift, carry, push, pull or otherwise move objects
Sit for extended periods of time, walk, stand
Attend off-site trainings and workshops as deemed necessary
Work is conducted in a shared, open, office environment with consideration toward equipment noise, confidentiality, voice volume
The job is performed with the majority of time spent indoors and under minimal temperature variations; a portion of the day may be time spent outdoors and is subject to a variety of changing weather conditions and potentially uneven/slippery surfaces.

Reasonable accommodation may be made to employ a person with a disability to perform the essential functions of the job.

Office environment. Employees may experience constant interruptions; required to deal with distraught or angry parents, staff, or students in a calm supportive manner. Frequently required to meet inflexible deadlines.

EMPLOYMENT CONDITIONS:

I-9 employment eligibility in compliance with the Immigrations Reform and Control Act
HIV/HBV training (obtain within 60 days of hire date – District provided)
Human Resources new hire training (obtain within 60 days of hire date – District provided)
First Aid/CPR/AED Training (obtain within 60 days of hire date – District provided)
Fingerprint Background Check Verification
Mandatory reporter for incidents of child abuse, harassment, intimidation, bullying, fights, substance abuse, etc.
Adherence to federal, state and district regulations, policies and practices
Abides by employment provisions provided for in the collective bargaining agreement

This position is that of an Office Support to the department administration and is represented by the PSE of Monroe, Office Personnel Association. Vacations, holidays and other conditions of employment are covered under the PSE of Monroe, Office Personnel collective bargaining agreement. Hours and days to be determined by the district.

EVALUATION PROCEDURES:

An annual evaluation of performance shall be completed by the building administration in accordance with District evaluation procedures.

AFFILIATION

PSE of Monroe Office Personnel FLSA Covered

Updated 3-23-23

Position Type: Part-Time

Salary: $32.18 to $39.23 Per Hour

Job Requirements