Office Support Administrator I

Garver Engineering; Tulsa (OK); On-site; USD 30,000 - 42,000; Full time

Job summary

Garver Engineering in Tulsa, OK is seeking an Office Support Administrator I to join our in-office front desk team. This entry-level role supports daily operations, greets guests, handles mail, schedules meetings, and assists with general clerical tasks under supervision.

The ideal candidate has a high school diploma and 1–3 years of clerical experience, a valid driver's license, and an eagerness to learn and grow within a collaborative engineering environment.

Qualifications

• High school diploma or equivalent.
• 1–3 years of clerical or administrative experience.
• Basic experience in a professional or office environment is a plus.

Responsibilities

• Greet guests, vendors and employees at the front desk.
• Handle mail and packages; sort, distribute and prepare outgoing mail.
• Coordinate office cleaning services and repairs.
• Set up, host, and clean up meetings and events; arrange meals and AV as needed.
• Maintain calendars for conference rooms and office vehicles.
• Code, route, track and record office invoices/expenses.
• Assist with onboarding new hires (building access, photos).
• Manage sensitive information with discretion.
• Support IT and real estate inventories as needed.
• Maintain organized office spaces and supplies.

Skills

Customer Service

Interpersonal Skills

Microsoft Office

Organizational Skills

Time Management

Communication

Education

High School Diploma

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

We are looking for an Office Support Administrator I for our Tulsa, OK office. This is an in-office, front desk position; duties and responsibilities are generally performed in an office setting. Occasional travel to offsite locations to perform work and work-related tasks or to attend meetings may be required.

The Office Support Administrator I provides foundational administrative and clerical support to ensure efficient daily office operations. This entry-level role is ideal for individuals beginning their administrative career, offering the opportunity to build core skills in organization, communication, and business operations.

Under direct supervision, the Office Support Administrator I performs routine administrative tasks, supports team activities, and assists with maintaining an organized and productive work environment.

Essential Functions

• Requires being physically present at the office to greet guests, vendors and employees, receive deliveries, and answer phones during normal business hours
• Maintain common areas to include all equipment
• Coordinate office cleaning services and repairs
• Package pickup and delivery to include sorting and distributing incoming mail and preparing outgoing mail and packages
• Order, receive, and distribute general office and breakroom supplies
• General typing, copying, printing, and binding
• Physically available to assist Business Lines and Corporate Support Lines with administrative tasks as needed
• IT and Real Estate inventories/assistance
• Scan documents to electronic files
• Basic document creation
• Basic data entry in information systems and databases
• Maintain office vehicles to include mileage logs, maintenance, registration, etc.
• Set up, host, and clean-up meetings, lunches, and events (meals, venue, AV, etc.)
• Decorate for the holidays, various events, and everyday office aesthetic (may require bending, kneeling, walking, stairs, lifting, and standing on ladders)
• Assist with travel arrangements
• Maintain calendars for conference rooms and office vehicles
• Code, route, track, and record office related invoices/expenses
• Assist with onboarding new hires (building access, first day photo, etc.)
• Manage sensitive and confidential information with a high level of discretion
• Help to drive and champion Garver culture, values, and initiatives
• Other duties as assigned

Education and Experience Required

• High School Diploma or equivalent
• 1-3 years of clerical or administrative experience
• Basic experience in a professional or office environment is a plus

Licenses/Credentials

• Valid Driver's License required for employment and to operate company vehicle as needed to perform duties

Preferred Qualifications

• Basic IT experience

Skills & Competencies

• Strong customer service and interpersonal skills
• Basic proficiency in Microsoft Office Suite (Word, Excel, Outlook, etc.)
• Strong attention to detail and willingness to learn
• Good organizational and time management skills
• Effective verbal and written communication skills
• Positive attitude with a strong work ethic and team-oriented mindset
• Basic financial understanding as it applies to budget and financial responsibility
• Ability to follow instructions and work under supervision

Physical Requirements

• Ability to sit for extended periods of time
• Lifting or carrying up to 30 pounds
• Pushing or pulling
• Keyboarding
• Driving
• Stooping, crouching, or kneeling
• Ability to hear, understand, and distinguish speech to communicate in person and on the phone
• Visual acuity to read printed materials and screens

These physical demands reflect those that must be met by an employee to perform the essential functions. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

***To be considered, applicants must provide a cover letter with their application.***

This job description is intended to be generic in nature and may not include all assigned duties and responsibilities.

Grow With Us

Garver offers its employees programs such as company-paid professional memberships, company support for industry licenses and continuing education opportunities that foster a progressive atmosphere. Garver provides the tools, resources, and environment to develop leaders, stimulate ideas, and accomplish projects. By offering highly competitive salary packages, attractive benefits, and a comprehensive wellness program; Garver walks the talk when it comes to work-life balance.

Founded in 1919, Garver is an employee-owned engineering, planning, and environmental services firm focused on aviation, transportation, buildings, federal, water and wastewater services; surveying; advisory services; and construction engineering and inspection. In the top 100 of Engineering News-Record's Top 500 Design Firms list, with more than 1,400 employees, Garver has a people-first culture that drives innovative, client-first service and is consistently recognized as a best firm to work for by Zweig Group. Learn how Garver invests in people and places they call home at GarverUSA.com.

Garver is committed to providing equal employment opportunities to all applicants and employees. Our employment practices are based upon an individual's capabilities and qualifications without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other category protected by law.