Office Supervisor - Orthopedics

Virtua Health; Burlington (NJ); Sur place; USD 37 000 - 58 000; Plein temps

Avantages offerts par ce poste

Medical/prescription, dental andvision

Health and dependent care FSA

403(b) (401(k) subject to collective-b

Paid time off

Paid sick leave as provided under laws

Short-term disability

Long-term disability option

Life insurance

AD&D insurance

Tuition assistance

Employee assistance program

Résumé du poste

Virtua Health in New Jersey seeks an experienced office operations lead to oversee day-to-day administrative functions, supervise front desk staff, and drive patient and employee satisfaction. You will train new hires, organize scheduling, and coordinate payroll and office procedures while ensuring service levels meet STAR standards.

The role emphasizes staff coaching, process improvement, and effective liaison with Virtua and external partners to sustain a high-quality patient experience.

Qualifications

• 3–5 yrs. secretarial or administrative experience required; supervisory experience preferred.
• Computer proficiency (Excel-Word-PowerPoint–Outlook–Internet).
• Excellent Communication skills (verbal-written-listening).
• Advanced organizational skills – ability to work pro‑actively with changing priorities.
• Working knowledge of organization policies and procedures or ability to quickly learn and operate within those parameters.

Responsabilités

• Responsible for managing, hiring and retention of office staff, including training, coaching and development and ensuring that all staff members are performing to procedure and STAR standards.
• Coordinates and monitor work flow. Ensure that results are measured against standards, while making necessary changes along the way.
• Responsible for smooth day-to-day operation of the administrative offices. Maintains office services by organizing office operations and procedures; preparing payroll; correspondence; reviewing and submitting supply requisitions. Troubleshoot problems and resolve issues. Coordinate department events and administratively support special projects.
• Reviews Patient Satisfaction results and supports all departments by taking appropriate action to improve results. Participate in leadership rounding and act as a liaison between office personnel, Virtua and all external parties to ensure an outstanding patient experience. Manage and involve teams in employee engagement initiatives.
• Organize and schedule meetings and appointments. Manage schedules, calendars and appointments. Handle customer inquiries and complaints. Manage internal staff relations. Maintain a safe and secure working environment by daily rounding.

Connaissances

Communication

Organizational skills

Office software

Formation

High School diploma

Associate degree preferred

Outils

Excel

Word

PowerPoint

Outlook

Internet

Description du poste

Job Summary

Provides day-to-day oversight of office operations and staff. Point person for all requests, researches a variety of information and responds accordingly. Prepares reports and presentations. Responsible for ensuring patient satisfaction and employee satisfaction by resolving or directing issues appropriately. Assign and monitor clerical and administrative responsibilities for the front desk staff. Provide orientation and training to new employees.

Position Responsibilities

Responsible for managing, hiring and retention of office staff, including training, coaching and development and ensuring that all staff members are performing to procedure and STAR standards. Coordinates and monitor work flow. Ensure that results are measured against standards, while making necessary changes along the way.

Responsible for smooth day-to-day operation of the administrative offices. Maintains office services by organizing office operations and procedures; preparing payroll; correspondence; reviewing and submitting supply requisitions. Troubleshoot problems and resolve issues. Coordinate department events and administratively support special projects.

Reviews Patient Satisfaction results and supports all departments by taking appropriate action to improve results. Participate in leadership rounding and act as a liaison between office personnel, Virtua and all external parties to ensure an outstanding patient experience. Manage and involve teams in employee engagement initiatives.

Organize and schedule meetings and appointments. Manage schedules, calendars and appointments. Handle customer inquiries and complaints. Manage internal staff relations. Maintain a safe and secure working environment by daily rounding.

Required Experience

3 – 5 yrs. (see Required Education) secretarial or administrative experience required. Supervisory experience preferred.

Computer user proficiency (Excel-Word-Power Point – Outlook – Internet).

Excellent Communication skills (verbal-written-listening) in order to interact with employees at all levels and external clientele.

Advanced organizational skills – ability to work pro‑actively with changing priorities.

Working knowledge of organization policies and procedures or ability to quickly learn and operate within those parameters.

Required Education

High School diploma required. Associate degree preferred.

Salary

$27.01 - $41.99 Hourly

Benefits

Virtua offers a comprehensive package of benefits for full-time and part-time colleagues, including, but not limited to:

• medical/prescription, dental and vision insurance
• health and dependent care flexible spending accounts
• 403(b) (401(k) subject to collective bargaining agreement)
• paid time off
• paid sick leave as provided under state and local paid sick leave laws
• short-term disability
• optional long-term disability
• colleague and dependent life insurance
• supplemental life and AD&D insurance
• tuition assistance
• employee assistance program that includes free counseling sessions

Eligibility for benefits is governed by the applicable plan documents and policies.