Office Supervisor: Cardiac Surgery

University of Maryland Faculty Physicians, Inc.; Baltimore, Northern (MD, KY); Hybrid; USD 55,000 - 75,000; Full time

Job summary

University of Maryland Faculty Physicians, Inc. seeks a capable administrator to coordinate and direct administrative support for the office, ensuring smooth daily operations, compliance with policies, and secure handling of confidential information.

The ideal candidate holds a Bachelor's degree, 3–5 years of related experience, excellent MS Office skills, high attention to detail, and strong interpersonal abilities; they will work independently in a fast-moving environment.

Qualifications

• Bachelor's degree required; three to five years of related experience.
• Accurate typing and data entry skills.
• Excellent organizational abilities and attention to detail.
• Working knowledge of software used by the department.
• Advanced proficiency in MS Office (Word/Excel/PowerPoint/Outlook).
• Strong interpersonal and customer service skills.
• Ability to work independently in a dynamic environment.

Responsibilities

• Oversees and coordinates daily office operations to ensure efficient productivity.
• Assists in developing short- and long-term clerical work plans and objectives.
• Helps implement clinic policies and procedures.
• Establishes guidelines for prioritizing tasks and meeting deadlines.
• Identifies and resolves work problems to maintain smooth operations.

Skills

Leadership

Teamwork

Customer Service

Detail Orientation

Independence

Education

Bachelor's degree

Tools

MS Office

Job description

Description

Coordinates and directs administrative support for the office. May support management with advanced administrative support. Performs a variety of administrative/supervisory duties, such as assigning work to other clerical employees, interpreting policies, and maintaining reports to ensure the smooth daily operations of the office. Requires a thorough working knowledge of company policies and practices. Exhibits professionalism and trustworthiness, and handle confidential and sensitive information; and other duties as assigned.

ESSENTIAL FUNCTIONS

• Oversees and creates daily office operations to ensure and create efficient productive operation.
• Assists in developing and implementing short-and long-term work plans and objectives for clerical functions.
• Assists in understanding/implementing clinic policies and procedures.
• Develops guidelines for prioritizing work activities, evaluating effectiveness, and modifying activities as necessary. Ensures that office is staffed appropriately.
• Helps establish deadlines for work assignment and completion.
• Identifies, analyzes, and resolves work problems in a timely manner to ensure that issues do not escalation and/or disrupt office operation.

Education and/or Experience

• Bachelor's degree from four-year college or university
• Three to five years related experience and/or training; or equivalent combination of education and experience
• Accurate typing and data entry skills
• Excellent organization skills
• Working knowledge of software used by department
• Advanced proficiency in MS Office (Word/Excel/PowerPoint/Outlook) is a must. Working knowledge of internet research tools
• Excellent interpersonal skills
• Knowledge of general customer service practices
• Attention to details
• Self-starter and ability to work independently in a dynamic and rapid changing environment

Total Rewards

The referenced base salary range represents the low and high end of University of Maryland’s Faculty Physician’s Inc. salary range for this position.Some candidates will not be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, internal equity, responsibility factor and span of control, education/training and other qualifications. University of Maryland Faculty Physician’s Inc. offers a total rewards package that supports our employees' health, life, career and retirement.More information can be found here: https://www.umfpi.org/jobs/summary-employee-benefits

Preferred

Advanced

Team Player

Intermediate

Practice Management

Some Knowledge

Decision Making

Advanced

Customer Service

Intermediate

Some Knowledge

Problem Solving

Intermediate

Behaviors

Required

Leader

Inspires teammates to follow them

Team Player

Works well as a member of a group

Detail Oriented

Capable of carrying out a given task with all details necessary to get the task done well

Education

Required

Bachelors or better.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.