Office Supervisor

Kenco Group; Douglasville (GA); On-site; USD 50,000 - 70,000; Full time

Job summary

A leading logistics company is seeking an Office Supervisor to direct a team in a warehouse environment. This role involves managing daily clerical and operational processes, ensuring safety, and mentoring associates. Candidates should possess a Bachelor's degree and several years of supervisory experience in a related field.

Qualifications

• 3-5 years prior related supervisory experience in a warehouse/distribution environment.
• Ability to motivate and lead warehouse office associates.
• Strong technical skills using Microsoft Office Suite.

Responsibilities

• Direct the work of associates in the warehouse/distribution office environment.
• Prepare work schedules and expedite workflow for maximum effectiveness.
• Ensure compliance with safety and quality standards.

Skills

Motivation

Training

Leadership

Communication

Process Improvement

Education

Bachelor’s Degree (B.A/B.S.)

Tools

Microsoft Office Suite

Warehouse Management Systems

Job description

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The Office Supervisor is responsible for directing the work of associates in the warehouse/distribution office environment. This position is responsible for the safety and quality of work for departments and areas of responsibility.

Functions

• · Assists Operations Manager with the site’s planning, execution and communication of daily clerical and operational processes.
• · Determine work volume, prepare work schedules, and expedite workflow to ensure maximum effectiveness within the department.
• · Assign duties and examine work for quality, neatness, and conformity to policies and procedures.
• · Ensures that the warehouse clerk employees are following proper daily task procedures.
• · Mentor and coach associates, including corrective actions as well as performance evaluations.
• · Perform training of policies, procedures, and Standard Works to ensure processes are followed.
• · Assist Safety Advocate with all aspects of Safety Program and participate on the Safety Committee.
• · Assist in the development of processes and process improvements.
• · Performs general administrative functions (data entry, scanning, filing, and correspondence).
• · Perform daily housekeeping of workflow by managing customer orders and information to ensure completeness and timeliness.
• · Track and maintain supply order for the facility, including the offices as well as the warehouse. Manage orders against the general ledger to ensure proper budgeting.
• · Responsible for invoice processing and accounts payable for the facility.
• · Responsible for vetting new vendors that are not in the preferred and approved network.
• · Assists site leadership in the collection of KPI data
• · Assists with site implementation, maintenance, and continual improvement of successful corporate/network programs.
• · Other duties as assigned by management

Qualifications

• · Bachelor’s Degree (B.A/B.S.) from a four-year college; or equivalent experience and/or training; or equivalent combination of education and experience.
• · Must be able to pass a background check and drug screen.
• · 3-5 years prior related supervisory experience in an office warehouse/distribution environment
• · Experience using warehouse, transportation, and inventory management systems required.
• Strong technical skills utilizing the Microsoft Office Suite.
• · Ability to motivate, train, lead, and evaluate the performance of warehouse office associates.
• · Ability to interact with all levels of staff and external customers in a courteous and professional manner.
• · Ability to act as a change agent and drive continual improvement.
• · Ability to manage, coordinate, and prioritize multiple tasks without direct supervision.
• · Ability to communicate with tact, diplomacy, and authority, when necessary.
• · Action Oriented - Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.
• · Collaborates - Building partnerships and working collaboratively with others to meet shared objectives.
• · Decision Quality - Making good and timely decisions that keep the organization moving forward.
• · Optimize Work Processes - Knowing the most effective and efficient processes to get things done, with a focus on continuous improvement.
• · Situational Adaptability - Adapting approach and demeanor in real time to match the shifting demands of different situations.
• · Leading People - Ability to develop and implement strategies to maximize employee performance and foster employee engagement in meeting the organization's strategy.
• · Strategic Agility - Gains perspective and balances the pressure between daily tasks and strategic actions that impact the long-term viability of the organization.

Travel Requirements

• This position is not expected to travel.

For California residents - please enter or copy/paste the address below into your address bar to review an important notice regarding Kenco’s privacy policy.

About the Position

The Office Supervisor is responsible for directing the work of associates in the warehouse/distribution office environment. This position is responsible for the safety and quality of work for departments and areas of responsibility.

Functions

• · Assists Operations Manager with the site’s planning, execution and communication of daily clerical and operational processes.
• · Determine work volume, prepare work schedules, and expedite workflow to ensure maximum effectiveness within the department.
• · Assign duties and examine work for quality, neatness, and conformity to policies and procedures.
• · Ensures that the warehouse clerk employees are following proper daily task procedures.
• · Mentor and coach associates, including corrective actions as well as performance evaluations.
• · Perform training of policies, procedures, and Standard Works to ensure processes are followed.
• · Assist Safety Advocate with all aspects of Safety Program and participate on the Safety Committee.
• · Assist in the development of processes and process improvements.
• · Performs general administrative functions (data entry, scanning, filing, and correspondence).
• · Perform daily housekeeping of workflow by managing customer orders and information to ensure completeness and timeliness.
• · Track and maintain supply order for the facility, including the offices as well as the warehouse. Manage orders against the general ledger to ensure proper budgeting.
• · Responsible for invoice processing and accounts payable for the facility.
• · Responsible for vetting new vendors that are not in the preferred and approved network.
• · Assists site leadership in the collection of KPI data
• · Assists with site implementation, maintenance, and continual improvement of successful corporate/network programs.
• · Other duties as assigned by management

Qualifications

• · Bachelor’s Degree (B.A/B.S.) from a four-year college; or equivalent experience and/or training; or equivalent combination of education and experience.
• · Must be able to pass a background check and drug screen.
• · 3-5 years prior related supervisory experience in an office warehouse/distribution environment
• · Experience using warehouse, transportation, and inventory management systems required.
• Strong technical skills utilizing the Microsoft Office Suite.
• · Ability to motivate, train, lead, and evaluate the performance of warehouse office associates.
• · Ability to interact with all levels of staff and external customers in a courteous and professional manner.
• · Ability to act as a change agent and drive continual improvement.
• · Ability to manage, coordinate, and prioritize multiple tasks without direct supervision.
• · Ability to communicate with tact, diplomacy, and authority, when necessary.

Competencies

• · Action Oriented - Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.
• · Collaborates - Building partnerships and working collaboratively with others to meet shared objectives.
• · Decision Quality - Making good and timely decisions that keep the organization moving forward.
• · Optimize Work Processes - Knowing the most effective and efficient processes to get things done, with a focus on continuous improvement.
• · Situational Adaptability - Adapting approach and demeanor in real time to match the shifting demands of different situations.
• · Leading People - Ability to develop and implement strategies to maximize employee performance and foster employee engagement in meeting the organization's strategy.
• · Strategic Agility - Gains perspective and balances the pressure between daily tasks and strategic actions that impact the long-term viability of the organization.

Travel Requirements

• This position is not expected to travel.

For California residents - please enter or copy/paste the address below into your address bar to review an important notice regarding Kenco’s privacy policy.

https://www.kencogroup.com/ccpa-notice-at-collection-for-employees-and-applicants/

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Supply Chain

• Industries

  Warehousing and Storage

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