Office Staff – ECSE Secretary (Full-time), 2026-27

Columbia Public Schools; Columbia Township (MO); On-site; USD 28,000 - 37,000; Full time

Job summary

Columbia Public Schools in Missouri seeks an Office Staff – ECSE Secretary (Full-time) to support the Early Childhood Special Education program. Location is to be determined; duties include payroll, enrollment, budgeting, IEP document handling, and general office tasks.

The ideal candidate will have a high school diploma, strong attention to detail, and familiarity with Microsoft Office. Prior clerical experience and a professional demeanor are preferred for a fast-paced school environment.

Qualifications

• Minimum: High school diploma; high attention to detail.
• Preferred: Business school/associates degree; prior clerical experience.
• Ideal: professional demeanor; ability to work with diverse staff.

Responsibilities

• Absences/EduStaff substitutes for the building.
• Payroll
• Professional leave
• Copying & distributing IEPs
• Enrollment
• Purchasing
• Budgeting
• Grant support
• Maintaining records (IEP, Eschools, Early Childhood Outcomes)
• Work orders
• First aid provider
• Key requests
• Answer phone and door

Skills

Detail oriented

Education

High School Diploma

Tools

Microsoft Office

Job description

Office Staff – ECSE Secretary (Full-time), 2026-27

Columbia Columbia Public Schools - Columbia, Missouri

Job Description

(Using a computer is suggested to complete application. Phones are not always compatible.)

POSITION PROPERTIES

Position Title

Office Staff – ECSE Secretary (Full-time)

Schedule / Grade

Grade 28

Job Code

76SEC11155

FLSA

Non-exempt

Calendar

SEC11

Benefits

Eligible

Contract Type

Notification

Bargaining Unit

None

Revised Date

10/09/2024

PURPOSE

The Early Childhood Special Education Secretary will support the Early Childhood Special Education program, process, and building functions. Location TBD.

ESSENTIAL RESPONSIBILITIES AND DUTIES

• Absences/EduStaff Substitutes for the building
• Payroll
• Professional Leave
• Copying & Distributing IEPs
• Enrollment
• Purchasing
• Budgeting
• Grant Support
• Maintaining Records (IEP, Eschools, Early Childhood Outcomes)
• Work Orders
• First Aide Provider
• Key Requests
• Answer phone and door

Perform other duties as necessary to support the mission and vision of Columbia Public School District.

DISTRICT EXPECTATIONS

All employees of the District are expected to adhere to the policies and regulations of the Board of Education, maintain appropriate certification and competencies necessary for the position, and demonstrate the values of the district at all times. For information on polices, regulations and values, visit http://www.cpsk12.org.

REPORTING RELATIONSHIPS

Reports To: Director of Early Childhood Special Education

Supervises: None

QUALIFICATIONS

Minimum: High school diploma; Ability to be extremely detail oriented; Have knowledge of Microsoft office software.

Preferred: Business school/associates degree; prior clerical experience; prior use of office equipment

Ideal candidate will have a professional and friendly demeanor with a demonstrated ability to work well with a variety of individuals in a fast-paced environment.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

ADA REQUIREMENTS

Language: Read and interpret documents such as instructions and procedure manuals; Write simple reports and correspondence; Speak with colleagues, athletic staff, administration, and students.

Computation: Perform basic mathematical functions such as adding, subtracting, multiplying, and dividing.

Reasoning: Interpret instructions furnished in written, oral, diagram or schedule form; Solve problems when such problems have a variety of concrete variables.

Technology: Demonstrate strong computer skills including word processing, spreadsheets, and databases; Learn new systems and software.

Other Skills and Abilities: Work closely with a variety of staff members and demonstrate excellent interpersonal communication skills; Safeguard confidential information.

Physical Demands: While performing the duties of this position an employee is regularly required to sit, talk and hear; The employee is frequently required to move about and use fingers and controls; The employee is occasionally required to reach, bend, and lift and carry up to ten pounds; Close vision ability to look at a computer screen for long periods of time is required.

Attendance: Consistent and regular attendance is an essential function of this position.

Conditions and Environment: The work environment is frequently chaotic with many students and staff members present and speaking simultaneously.

Prospective and current employees with disabilities are encouraged to contact human resources to discuss reasonable accommodations to perform the essential job functions.

Equal Opportunity Employer

Position Type: Full-Time

Salary: $20.44 to $26.57 Per Hour

Contact Information

• Amy Wilson , Director Early Childhood Special Education
• Center for Early Learning - North
• Email: [e-mail]