Office Specialist VI: Transcript Evaluator

St. Edward's University; Austin (TX); On-site; USD 52,000 - 64,000; Full time

Benefits offered by this job

Medical & Rx Coverage

Dental

Vision

Retirement Plan – (TIAA)

Tuition Benefits

Paid Holidays

Job summary

St. Edward's University in Austin, Texas invites applications for the position of Office Specialist VI: Transcript Evaluator.

This role provides accurate, timely evaluations of academic transcripts for incoming and continuing students by analyzing diverse coursework and prior learning credentials to determine course equivalencies and degree applicability. Minimum qualifications include a Bachelor's degree and 3 years of direct administrative experience in higher education or related field.

Qualifications

• Bachelor's degree and 3 years of direct administrative experience in higher education or related field.
• Preferred qualifications: Bachelor's in Education, Communications, Business or related field and 2+ years of transcript evaluation experience.
• Experience in Registrar's Office, Admissions, Student Records or Academic Advising preferred.

Responsibilities

• Organize, review, and evaluate undergraduate transcripts from domestic and international institutions and enter acceptable credit into the student information system for new and matriculated students.
• Match completed transfer work with approved off-campus course requests, verify grade requirements, and enter acceptable credit for matriculated students.
• Organize, review, evaluate, and post acceptable college-level credit for standardized examinations (CLEP, AP, IB, DANTES/DSST), military service experiences (JST), and non-traditional prior learning assessments.
• Consult with Department Chairs, Advising Specialists, and Academic Deans to build institutional equivalency guides and course articulations; assist in building and maintaining transfer equivalency databases.
• Produce, verify, and distribute Transfer of Credit Approval reports, and process Transfer of Credit Amendment Requests to resolve degree audit discrepancies.
• Research, monitor, and correspond with students regarding missing, incomplete, or partial transcripts; apply and remove academic registration holds accordingly.
• Provide expert technical guidance and clear communication to advisors, deans, faculty, staff, and students regarding university transfer credit policies, procedures, and evaluation results.
• Assist with graduation setup and commencement ceremony logistics as assigned.
• Perform other related administrative duties as required to support the Registrar's Office.
• Other duties as assigned, trained for and qualified to do.

Skills

Attention to detail

Analytical skills

Communication

Organizational skills

Education

Bachelor's degree

Bachelor's degree in Education/Communications/Business or related field

Job description

Title Office Specialist VI: Transcript Evaluator

Department Office of the Registrar

St. Edward's University of Austin, Texas invites applications for the position of Office Specialist VI: Transcript Evaluator. The Office Specialist VI: Transcript Evaluator provides accurate, timely evaluations of academic transcripts for incoming and continuing students by analysing diverse post-secondary coursework and prior learning credentials to determine course equivalencies and degree applicability per university standards.

For consideration, minimum qualifications include a Bachelor's degree and 3 years of direct administrative experience in higher education or related field. Preferred qualifications include a Bachelor's degree in Education, Communications, Business or a related field and 2+ years of direct experience performing transcript evaluation, course articulation, or degree audit reviews at a college or university, within a Registrar's Office, Admissions, Student Records or Academic Advising.

Essential Responsibilities Include

• Organize, review, and evaluate undergraduate transcripts from domestic and international institutions and enter acceptable credit into the student information system for new and matriculated students.


• Match completed transfer work with approved off-campus course requests, verify grade requirements, and enter acceptable credit for matriculated students.


• Organize, review, evaluate, and post acceptable college-level credit for standardized examinations (CLEP, AP, IB, DANTES/DSST), military service experiences (JST), and non-traditional prior learning assessments.


• Consult with Department Chairs, Advising Specialists, and Academic Deans to build institutional equivalency guides and course articulations; assist in building and maintaining transfer equivalency databases.


• Produce, verify, and distribute Transfer of Credit Approval reports, and process Transfer of Credit Amendment Requests to resolve degree audit discrepancies.


• Research, monitor, and correspond with students regarding missing, incomplete, or partial transcripts; apply and remove academic registration holds accordingly.


• Provide expert technical guidance and clear communication to advisors, deans, faculty, staff, and students regarding university transfer credit policies, procedures, and evaluation results.


• Assist with graduation setup and commencement ceremony logistics as assigned.


• Perform other related administrative duties as required to support the Registrar's Office.


• Other duties as assigned, trained for and qualified to do.

Mission Integration Statement

St. Edward's was founded by the Congregation of Holy Cross, from which it acquired distinguishing characteristics that include the courage to take risks, an international perspective and the commitment to provide educational opportunities for students of varied cultural, religious, educational and economic backgrounds. In support of the mission, the different backgrounds of St. Edward's students, faculty and staff enrich our community and represent a significant part of our culture and commitment to excellence. We value the individual differences, life experiences, unique capabilities and innovative talent that our employees and students contribute to our vibrant academic environment. St. Edward's honors and respects all members of its community by fostering an inclusive and welcoming environment that respects the dignity and worth of each person and stresses the obligation of all people to pursue a more just world.

Equal Opportunity Employer

St. Edward's University, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

About St. Edward's University

Founded in 1885 by the Congregation of Holy Cross, St. Edward's University is a private, Catholic liberal arts institution of more than 4,600 diverse students located in Austin, Texas. St. Edward's emphasizes critical thinking and ethical practices, as well as small classes, personalized learning and exciting internship opportunities. The community atmosphere extends to the approximately 800 faculty and staff who work together to make the university a welcoming yet challenging environment for students. An overview of St. Edward's University employee benefits is available at; https://www.stedwards.edu/human-resources/benefits-summary

Sponsorship

We are not offering sponsorship at this time.

Background Checks

A criminal history background check is required for finalist(s) under consideration for this position.

The University offers an excellent TOTAL REWARDS package!

• Medical & Rx Coverage (HSA Available)


• Dental


• Vision


• Flexible Spending Accounts


• Short Term Disability (STD) Insurance


• Long Term Disability (LTD) Insurance


• Life & Accidental Death & Dismemberment (AD&D) Insurance


• Employee Assistance Program (EAP)


• Pet Insurance


• Annual Leave & Paid Sick Leave


• Retirement Plan – (TIAA) Employee 5%/Employer Match 7%


• Tuition Benefits


• Paid Holidays


• Services & Discounts

Reference #: J2026056

Available: Immediately

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