Office Specialist I

Focus School Software LLC; Ormond Beach (FL); On-site; USD 21,000 - 22,000; Full time

Job summary

Focus School Software LLC in Ormond Beach, FL seeks a detail-oriented administrative aide to support the school or district department with clerical tasks, data entry and scheduling. This role covers data analysis, filing, mail handling, and visitor assistance under supervision.

The position requires a high school diploma or GED, basic computer skills, confidentiality, and the ability to work with the public. Typical pay is $15.00–$16.20 per hour, with full-time hours and on-site duties.

Qualifications

• High school diploma, G.E.D. or equivalent.
• One year secretarial/clerical experience or training or a combination of both preferred.
• Computer experience preferred.

Responsibilities

• Analyze data in a previously designed format and provide basic conclusions.
• Answer and route telephone calls.
• Collect, record, or enter data/information in a previously designed format.
• Compile data and information.
• Compute and tabulate data from computer and document records as directed.
• Verify accuracy of data and information submitted.
• Dispense medication to students according to prescribed policy and procedures.
• Maintain documents and computer files.
• Greet and assist visitors to the school/department.
• Operate specialized equipment or computer software on a repetitive and basic level.
• Order supplies based on submitted requests.
• Process request forms at an entry level of transaction, such as checking the form for completeness.
• Receive and distribute supplies/equipment, including authority to sign for receipt.
• Reconcile records as directed based on set time periods, criteria and requirements of the assigned function.
• Schedule activities/appointments on a calendar as assigned.
• Sort and distribute mail.
• Receive information, requests and complaints, and bring to resolution as directed.
• Perform other related duties as assigned by the designated supervisor

Skills

Data entry

Confidentiality

Public interaction

Organizational skills

Word processing

Business English

Follow instructions

Teamwork

Computer basics

Education

High school diploma or GED

Tools

Microsoft Office

Job description

POSITION GOAL:
To provide clerical services in support of the school or designated district department

PERFORMANCE RESPONSIBILITIES

• Analyze data in a previously designed format and provide basic conclusions.


• Answer and route telephone calls.


• Collect, record, or enter data/information in a previously designed format.


• Compile data and information.


• Compute and tabulate data from computer and document records as directed.


• Verify accuracy of data and information submitted.


• Dispense medication to students according to prescribed policy and procedures.


• Maintain documents and computer files.


• Greet and assist visitors to the school/department.


• Operate specialized equipment or computer software on a repetitive and basic level.


• Order supplies based on submitted requests.


• Process request forms at an entry level of transaction, such as checking the form for completeness.


• Receive and distribute supplies/equipment, including authority to sign for receipt.


• Reconcile records as directed based on set time periods, criteria and requirements of the assigned function.


• Schedule activities/appointments on a calendar as assigned.


• Sort and distribute mail.


• Receive information, requests and complaints, and bring to resolution as directed.


• Perform other related duties as assigned by the designated supervisor

*Denotes essential job function/ADA

Position Summary

Position Code: 733401101

Subject: N/A

Grade level(s): 6/7/8

Please contact Heather Iannarelli [e-mail] additional information

Required Qualifications

• High school diploma, G.E.D. or equivalent


• One year secretarial/ clerical experience or training or a combination of both preferred


• Computer experience preferred

Required Skills

• Ability to file correctly


• Knowledge of business English, spelling and arithmetic


• Ability to handle information confidentiality


• Ability to meet and deal effectively with the public and employees


• Ability to plan and organize own work


• Skill in data entry and retrieval


• Ability to understand and follow oral and written instructions


• Ability to work cooperatively and productively to complete assigned tasks


• Basic skill in using computer and word processing system

Reports To

Assigned Supervisor/ School or District Department

Supervises

Not Applicable

Salary Info

$15.00 - $16.20 per hour

Summary

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