Office Specialist - Fleet Services

City of Topeka; Topeka (KS); On-site; USD 25,000 - 35,000; Full time

Benefits offered by this job

Kansas Public Employee Retirement Plan

Paid vacation and sick leave

Life/Long Term Disability Insurance

Deferred Comp Savings Plan

Short-Term Disability Insurance

Tuition Reimbursement

Health & Wellness Clinic

Onsite Fitness Facility

Employee Assistance Program

Job summary

The City of Topeka Fleet Services division is looking for an organization-minded Office Specialist to support daily administrative tasks, asset management, data entry, record keeping, and reporting. You will handle asset processing, vehicle sales coordination, and loaner vehicle scheduling.

Ideal candidates are detail-oriented, able to manage multiple projects, and work independently. A high school diploma is required; an associate degree is preferred.

Qualifications

• High school diploma or its equivalent is required; an associate's degree in office management, office technology or related field is preferred.
• Two (2) years of clerical experience is required, with one (1) year of supervisory, office management, or accounting experience is preferred.

Responsibilities

• Process all new and retired assets, including tags, titles, registrations and renewals.
• Manage the sales process of City-owned vehicles and equipment, including photographing, listing, and arranging pickup.
• Create, maintain and manage databases for research and reporting purposes.
• Manage all aspects of the City's loaner vehicle process, including scheduling, fueling, cleaning and maintenance.

Skills

Organized

Independent

Analytical

Customer-focused

Education

Associate degree in office management / related field

High school diploma or equivalent

Job description

The City of Topeka's Fleet Services division is seeking an organized, detail-oriented and motivated individual to serve as its Office Specialist. This position plays a key role in assisting the fleet services team with daily administrative tasks, including asset management functions, data entry, record management, and reporting.

What you'll do:

• Process all new and retired assets, including tags, titles, registrations and renewals.
• Manage the sales process of City-owned vehicles and equipment to include photographing, listing, and arranging pickup of items.
• Create, maintain and manage multiple databases for research and reporting purposes.
• Manage all aspects of the City's loaner vehicle process, including scheduling, fueling, cleaning and maintenance.

The ideal candidate:

• Is highly organized with the ability to manage multiple projects and deadlines.
• Is comfortable working independently.
• Has the ability to analyze complex problems and make sound decisions.
• Is customer-focused with excellent interpersonal and communication skills.
• A high school diploma or its equivalent is required; an associate's degree in office management, office technology or related field is preferred.
• Must have and maintain a valid Kansas driver's license and meet the City's insurability requirements.
• Two (2) years of clerical experience is required, with one (1) year of supervisory, office management, or accounting experience is preferred.

Minimum Entry Rate of Pay:

$21.60 per hour, depending on qualifications

The City of Topeka offers a comprehensive benefits package, including:

• Kansas Public Employee Retirement System.
• Generous paid Vacation and Sick leave
• Paid Life/Long Term Disability Insurance
• Deferred Comp Savings Plan
• Short-Term Disability Insurance
• Tuition Reimbursement
• Free Full-Service Health & Wellness Clinic
• Free Onsite Fitness Facility
• Employee Assistance Program

The City of Topeka is an Equal Opportunity Employer