Office Specialist 2, Physical Plant (Pendleton) Temporary Opportunity

Department of Corrections; Pendleton (OR); On-site; USD 47,000 - 61,000; Full time

Job summary

Oregon Department of Corrections is hiring an Office Specialist 2 at Eastern Oregon Correctional Institution (EOCI) in Pendleton. The role focuses on administrative support for the Physical Plant team, handling correspondence, records, and budget-related tasks.

The position is a temporary appointment anticipated to last six months, with potential extension or reduction. Responsibilities include payroll processing, document editing, and coordinating urgent maintenance requests with staff.

Qualifications

• Two years general clerical experience or an associate degree or equivalent combination.
• Temporary opportunities do not include qualifications and are not eligible for benefits.

Responsibilities

• Maintain records, process timekeeping and payroll information.
• Prepare purchasing requests and track budget-related documentation.
• Assist with reports and other administrative functions.
• Provide oversight to adults in custody assigned to the Physical Plant office.

Skills

Preparing docs

Record keeping

Timekeeping/payroll

Office software

Prioritizing tasks

Information research

Education

Associate degree

General clerical experience

Job description

Office Specialist 2, Physical Plant (Pendleton) Temporary Opportunity

Salary Range: $4,169 - $5,483

Position Type: Employee

Location: Pendleton, Oregon

Job Description

Eastern Oregon Correctional Institution (EOCI) Oregon Department of Corrections. Are you an organized, detail-oriented problem solver who thrives in a fast-paced environment and enjoys being the person who keeps everything running smoothly? Join the Oregon Department of Corrections as an Office Specialist 2 at Eastern Oregon Correctional Institution (EOCI), where your administrative skills, ability to balance competing priorities, and talent for keeping operations organized and on track will play an important role in supporting the success of our Physical Plant team!

This position is a temporary appointment anticipated to last 6 months, though, may be extended or decreased due to business need.

About the Job – Your Role

In this role, you will provide essential administrative and technical support to the Physical Plant Manager and staff, helping ensure the efficient operation of facility maintenance and support services. You will be responsible for preparing, reviewing, and editing a variety of correspondence, reports, evaluations, and other documents while ensuring accuracy, clarity, and consistency.

Your daily responsibilities will include maintaining records, processing timekeeping and payroll information, preparing purchasing requests, tracking budget-related documentation, and assisting with reports and other administrative functions. You will also research and compile information, maintain policy and procedure manuals, and respond to questions from staff and agency leadership regarding work progress, purchasing, and other operational matters. This position requires the ability to independently prioritize competing assignments, respond to changing operational needs, and coordinate emergency maintenance requests with appropriate staff when necessary. In the Physical Plant Manager's absence, you may also assist with assigning urgent work requests and providing updates to agency administrators. Additionally, you will provide oversight and direction to adults in custody (AICs) assigned to the Physical Plant office, ensuring assigned tasks are completed appropriately and office operations remain organized and efficient.

This is an excellent opportunity for someone who enjoys a fast-paced environment, values teamwork, and takes pride in providing reliable administrative support that contributes to the overall safety and operations of the institution.

This position is unrepresented and may be eligible for Police & Fire (P&F) benefits through Public Employees Retirement System (PERS), as defined by statute.

Minimum Qualifications

• Two (2) years of general clerical experience that includes keyboarding, word processing, or other experience generating documents; OR an associate degree in any field; OR an equivalent combination of education and experience.
• Temporary opportunities do not have any qualifications and are not eligible for benefits.

Requested Skills

• Preparing, proofreading, editing, and formatting professional correspondence, reports, and other written documents.
• Maintaining accurate records, organizing information, and managing electronic or paper filing systems.
• Processing and maintaining timekeeping, payroll, purchasing, or budget-related documentation.
• Utilizing computer software applications, including word processing, spreadsheets, databases, and electronic recordkeeping systems.
• Independently prioritizing multiple assignments, managing competing deadlines, and coordinating work requests or administrative activities.
• Researching, compiling, and communicating information to respond to inquiries, prepare reports, or support operational decisions.

Working Conditions

This position requires daily direct supervision of incarcerated male AICs. The employee is required to work weekends and/or holidays, as required and/or necessary. Physical exertion may be required, responding to AIC's out-of-control behavior, restraining AICs, breaking up fights, coming to the aid or defense of another staff member being assaulted, and may serve as a member of the Emergency Response Team. Daily work in a highly active and noisy area, with the work being completed on time.

About the Department

The Oregon Department of Corrections is responsible for over 12,000 adults in custody in 12 state prisons throughout Oregon. It advises and evaluates counties regarding administration of probation and parole programs supervising more than 24,000 offenders in Oregon communities. The mission is to protect communities, promote accountability, and transform lives. The Oregon Department of Corrections serves a diverse and changing population of people who are incarcerated and on supervision. We commit to creating an organization both reflecting the diversity of the population we serve and ensuring all employees thrive in a culture of safety, trust, and belonging. We strive to be an anti-racist corrections system. Welcoming, inclusive, and respectful of all people. Free of discrimination, harassment, and retaliation. The Department offers a variety of programs and opportunity to create a safe and healthy environment to for our staff, volunteers, and adults in custody. Joining the Oregon Department of Corrections is joining a team working for the benefit of our communities through innovative and proven correctional practices.

Benefits

• Family health, vision, and dental insurance
• Vacation, sick leave, and 11 paid holidays
• 21 days paid military leave for national guard and reserve components
• Optional short and long-term disability
• Term life insurance
• Fully paid retirement program Oregon Saving Growth Plan
• Flexible spending accounts for health and childcare
• And more

Requirements for Employment

• The successful candidate for this position must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, there may be some felony convictions that could disqualify you for this position. However, having a felony record does not exclusively restrict you from being considered as an applicant. CJIS clearance is done at the conditional job offer. If you have questions about whether or not your criminal record could disqualify for you, please contact the recruiter for more information.

Equity, Diversity, Inclusion, and Belonging (EDI&B)

The department strives to be a model employer committed to promoting diversity, equity, inclusion, and belonging. Ensuring legal compliance, efficiency, and exceeding expectations to deliver the best public services. We are proud to be an Equal Opportunity Employer.

We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics.

Additional information can be found from The U.S. Equal Employment Opportunity Commission (EEOC) Know Your Rights.

The Oregon Department of Corrections is responsible for complying with the Federal Prison Rape Elimination Act (PREA 42 U.S.C. 1997). PREA prohibits the Oregon Department of Corrections from hiring, promoting, or contracting with anyone, (that will have direct contact with residents), who has engaged in, been convicted of, or been civilly or administratively adjudicated for engaging in sexual abuse in confinement settings. Learn more about PREA.

Veteran Preference

Eligible Veterans and Oregon National Guard servicemembers (current and former) who meet the qualifications of the position will be awarded candidate preference. For more information, please visit Veterans Resources. Please note – if you are a veteran, you will receive a task in Workday to upload your documents immediately after you submit your initial application. You will have up until 24 hours after the posted application deadline to submit the appropriate documentation.

Other Information

The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an educational institution during the application process.

Questions? If you have questions about the position, selection process, or need accommodation to participate in the recruitment process please contact the recruiter and reference the requisition number.

Application Deadline: 11/15/2026 11:59 PM (PDT/PST)