Office Specialist

State of Utah; Salt Lake City (UT); On-site; USD 29,000 - 33,000; Full time

Job summary

State of Utah seeks an Office Specialist to support the Division of Water Rights in person at 1594 West North Temple, Salt Lake City. The role requires strong organization, ability to meet tight deadlines, and in-state residency.

Core duties include scanning, mail processing, helping customers by phone, email, and in person, and providing general clerical support across divisions. Normal schedule is Monday–Friday, 8 AM–5 PM.

Qualifications

• High School Diploma or equivalent is required.
• Driver License is required.

Responsibilities

• Provide primary scanning support.
• Monitor Division email and online submissions.
• Process incoming and outgoing mail.
• Provide information and assistance to the public and division-wide clerical support.
• Provide file room assistance and maintain label/file systems.
• Process address changes and Public Inquiry functions.

Education

High School Diploma or equivalent

Driver License

Job description

OFFICE SPECIALIST

FT / PT Status – Full-Time Salary – $21.53 - $24.00 Hourly Wage Remote Work / In-Office – In-Office / On-Site Application Deadline – 9/16/2026*

Job Description

Under the supervisor’s direction, the team member serves as a backup contact for the Division of Water Rights, assisting customers by phone, in person, and via email. Key responsibilities include managing document scanning, assisting in the file room, processing address changes, and providing receptionist coverage. The individual also supplies division-wide clerical support as needed. Success in this role requires strong organizational skills and the ability to consistently meet tight deadlines.

Key Responsibilities

Day-to-day Responsibilities Of This Position

• Provide primary scanning support.
• Monitor Division email and online submissions.
• Process incoming and outgoing mail.
• Provide information and assistance to the public. Provide division-wide general clerical support to the staff including Dam Safety, Stream Alteration, Distribution, Adjudication, Well Drilling and Appropriation sections.
• Provide file room assistance. Maintain and/or create files or record keeping systems. Sort, label, file and retrieve documents or other materials.
• Process address changes and other Public Inquiry Section Functions.

Qualifications

Minimum or "day-one" qualifications:

• High School Diploma or equivalent
• Driver License

About The Role

Location – 1594 West North Temple Salt Lake City, Utah, 84116 United States

Background Check Required – No

Drug Test Required – No

Schedule Code – B - Competitive Career Service

Supplemental Information - Candidates must reside within the state of Utah

Work Schedule - Monday - Friday, 8 AM to 5 PM

Work Environment, Working Conditions, Physical Requirements

Risks found in the typical office setting, which is adequately lighted, heated and ventilated, e.g., safe use of office equipment, avoiding trips and falls, observing fire regulations, etc.

Typically, the employee may sit comfortably to perform the work; however, there may be some walking; standing; bending; carrying light items; driving an automobile, etc. Special physical demands are not required to perform the work.

Some in-state travel may be required.

Why You Should Join Our Team

Benefits

In Utah, we believe hard work is important, but balance is essential. Finding work/life balance is a vital element to our culture. To find out more about WHY Utah , click here.

• Job Stability: Enjoy the security and reliability of employment within a well-established organization.
• Career Growth: Develop valuable skills and gain opportunities for leadership within a large organization.
• Meaningful Work: Contribute to an important service that benefits the community and supports organizational goals.
• Supportive Work Environment: Be part of a team that values cooperation, strong work ethics, and mutual support.

The Agency

For more information about the Division / Agency click the links below:

Utah Department of Natural Resources

Division of Water Rights

EEO Statement

The State of Utah is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. For accommodations, please contact [phone].