Office Services Specialist

Ricoh Americas Corporation; Irvine (CA); On-site; USD 27,000 - 34,000; Full time

Benefits offered by this job

Medical, dental, life insurance

401K + HSA + FSA

Tuition assistance

Paid vacation & holidays

Job summary

Ricoh Americas Corporation is seeking a Site Coordinator to manage daily mailroom and support services at a single-location site in Irvine. You will operate copy/ imaging equipment, assist with courier and reception tasks, and ensure service levels are met.

The role emphasizes professional communication, basic technical aptitude, and collaboration with vendors and leadership to deliver reliable office services.

Qualifications

• High School Diploma or GED required.
• 1+ years in a related field (B2B/technical).
• 1+ years of customer-facing work experience.
• Demonstrated knowledge and understanding of technology.

Responsibilities

• Oversee daily operations of a mailroom, copy center, or scanning facility.
• Operate office equipment such as PCs, copiers, imaging devices, and mail equipment.
• May provide courier, reception, or switchboard services as needed.
• Manage and support service level agreements and Ricoh Service Excellence programs.
• Coordinate with vendors and building occupants; maintain inventory and reports.

Skills

Tactical thinking

Public speaking

Problem solving

Customer service

Technical aptitude

Communication skills

Education

High School Diploma or GED

Job description

Site Coordinator

$19.46 - $24.51 per hour

Position Profile

Accountable for the daily operations of a single-person site. Responsible for performing contracted office services including, but not limited to:

• Copy Services
• Courier Services
• Managed Print Services
• Hospitality Services
• Imaging Services
• Mail Services

Job Duties and Responsibilities

• Responsible for the daily operations of a mailroom, copy center, or scanning facility.
• Operates office equipment such as PCs, copiers, multifunction devices, imaging equipment, and mail equipment.
• May be responsible for:
• Courier services
• Reception services
• Switchboard operations
• Shipping and receiving
• Delivering and processing mail
• Handles formal customer interactions on a daily basis.
• Responsible for the effective implementation and management of RICOH Service Excellence programs.
• Understands how to operate required equipment and software efficiently to achieve service level agreements (SLAs).
• Achieves profitability objectives by effectively utilizing company materials and supplies.
• May maintain daily routine functions including:
• Creating and completing work orders
• Contractor monitoring
• InspectionsReporting facility-related issues
• Providing support as needed
• May interact with contracted vendors, facility management, and building occupants.
• May be responsible for office supply inventory and reordering.
• May be responsible for conference room coordination and A/V equipment resource management.
• Maintains positive internal working relationships through professional communication.
• Collects and provides data to assigned leadership and customers.
• May complete monthly customer reports with leadership support.
• Ensures financial responsibilities are met.
• Performs other duties as assigned.

Qualifications (Education, Experience, and Certifications)

Typically Requires:

• High School Diploma or GED required.
• 1+ years of experience in a related field (B2B and/or technical environment).
• 1+ years of customer-facing work experience required.
• Demonstrated knowledge and understanding of technology.

Knowledge, Skills, and Abilities

• Tactical thought processing.
• Ability to present to small groups.
• Moderate problem-solving skills.
• Basic customer service skills.
• Basic technical aptitude.
• Basic written and verbal communication skills.

Working Conditions, Mental and Physical Demands

• Typically works in an office environment with adequate lighting, ventilation, and normal temperature and noise levels.
• Work assignments are diversified and require the ability to interpret, comprehend, and apply complex information and instructions.
• Must be able to prepare, provide, and communicate a variety of information.
• Some physical effort is required, including:
• Walking
• Standing
• Bending
• Reaching
• Lifting or carrying objects up to 50 lbs.
• Requires moderate dexterity and regular use of:
• Calculator
• Keyboard
• Hand tools
• Eye-hand coordination

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, skills, efforts or working conditions associated with a job.

Come Create at Ricoh:

If you are seeking a team driven by passion and purpose, come create with us at Ricoh. We are a team of information seekers and customer-obsessed collaborators who aspire to deliver the services, solutions, and technologies that empower business success. We are looking for talented, inspired individuals to join us to help drive high-performance team and our commitment to excellence.

Ricoh is an integrated solutions provider and partner that connects people and technology, creates outstanding customer experiences, and delivers innovation for businesses worldwide. We empower digital workplaces by enabling individuals to work smarter from any location and harness the power of information—how it is collected, stored, managed, and shared—to unlock the potential in every organization. We deliver services and technologies that inspire our customers’ success and guide them toward a better and more sustainable future. If you are seeking a purpose-driven and passionate team, come create with us, and help drive our high-performance culture of excellence into tomorrow.

Invest in Yourself:

At Ricoh, you can:

• Choose from a broad selection of medical, dental, life, and disability insurance options.
• Contribute to your financial security with Retirement Savings Plan (401K), Health Savings Account (HSA), and Flexible Spending Account (FSA) investments.
• Augment your education with team member tuition assistance programs.
• Enjoy paid vacation time and paid holidays annually
• Tap into many other benefits to enhance your health, wellness, and ongoing personal and professional development.