Office Services Coordinator

Clearbrook Group Services Inc.; Richmond (VA); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) with company match

Paid time off

Professional development opportunities

Job summary

Clearbrook Group Holdings Inc. seeks an Office Services Coordinator to act as an ambassador for Argo Group by delivering exceptional customer service to employees and visitors. The role supports leadership with building management needs, vendor relationships, and local office operations.

You will manage conference spaces, communications, and events while coordinating with IT, facilities, and external partners. This full-time position requires on-site presence and strong organizational skills.

Qualifications

• 3+ years of relevant facilities or office services experience.
• 1 year of experience using a multi-line phone/console system.
• Proficiency with Microsoft Word, Excel, and Outlook.
• Strong verbal and written communication skills.
• Keyboard speed of at least 40 wpm.
• Ability to multitask and prioritize.
• Dependability and ability to work under pressure.
• Attention to detail.

Responsibilities

• Onsite work Monday–Friday, 8:00am–5:00pm local time.
• Support Property Services leadership with local office projects and vendor management.
• Plan and execute local office events and internal communications.
• Coordinate departmental engagement across hub and satellite offices.
• Assist with in-office meetings, planning sessions and events.
• Manage internal communications channels (SharePoint, Yammer, email).
• Develop reports on department KPIs and service levels.
• Coordinate office supplies, shipping, and local vendor relationships.
• Assist IT with provisioning/de-provisioning equipment and IT ticket resolution.

Education

High School Diploma or equivalent

Tools

Envoy

Job description

Company Shared Services Argo and Farm Family are specialty property and casualty insurance brands whose underwriting companies are wholly-owned subsidaries of Clearbrook Holdings Inc. Argo and Farm Family partner with agents and brokers to provide insurance solutions that enable businesses to manage risks with confidence.

Job Description

The Office Services Coordinator acts as an ambassador for Argo Group by cultivating an inviting and engaging environment for employees and external office visitors, as well as potential clients and customers reaching out by phone. The Office Services Coordinator will deliver exceptional customer service assistance in accordance with our company values, and support leadership with building management needs and vendor relationships.

How You Will Make an Impact

• Must be able to work onsite Monday through Friday from 8:00am – 5:00pm local time.
• Supports the Property Services leadership team with U.S. office projects and helps oversee the day-to-day operations in their local office.
• Plans, budgets, and executes local office events, including vendor coordination and internal communications.
• Plans and executes departmental engagement strategies throughout hub & satellite offices, as well as remote employee areas.
• Supports company leadership's engagement plans and executes in-office meetings, planning sessions, and external events (e.g., off-sites, dinners, team builders, etc.).
• Leads and maintains internal communications outlets, such as SharePoint pages, Yammer, email communications, etc.
• Develops and reports on key performance metrics for the department.
• Monitors and coordinates overall office support services, including office and break room supplies, local vendor management, and mailing/shipping operations.
• Assists with tracking and completing service requests for all US office locations and remote employees.
• Maintains the conference room calendar and ensures that conference rooms are equipped with facilities and technology resources, as requested by internal customers.
• Maintains a well-organized and fully stocked office environment, resets conferencing rooms after use, and ensures all appliances, desks, and ancillary furniture are operational and in excellent condition.
• Efficiently coordinates office space utilization, including administering Envoy software platform and client utilization.
• Maintains strong working relationships and coordinates with contractors, suppliers, and property managers.
• Participates in departmental initiatives to evaluate and improve national vendor relationships.
• Supports and maintains the office Business Continuity Plan and Safety Committee, in cooperation with business unit leaders.
• Provides additional support to and ensures the continuity of the department's essential functions (Mailroom and Reception).
• Supports IT in provisioning and de-provisioning equipment and serves as a liaison to end users and the IT department when IT tickets need to be resolved.
• Aids in troubleshooting IT issues as needed.
• Assist with after-hour vendor visits, as needed.

What We Need

• High School Diploma or equivalent.
• 3 Years of relevant facilities or office services-related experience.
• 1 Year of experience using a multi-line phone/console system.
• Proficient in Microsoft Word, Excel, and Outlook.
• Experienced in greeting and supporting guests and employees, using proper etiquette and professionalism Team spirit, enthusiasm, and ability to cooperate with others to accomplish goals.
• Keyboard skills, minimum 40 wpm.
• Strong verbal skills in speech and written communications.
• Multitasking and prioritizing.
• Dependability and ability to work under pressure.
• Attention to detail.

Physical Demands

Unless otherwise specified below as an essential function of the job, this role generally operates within a standard office environment (on-site, remote or hybrid); requiring the use of a PC and other related office equipment. Must be able to move about the workspace to access files, cabinets, office equipment (printer/copier/fax), or observe client settings.

Frequently Moves equipment/materials across workspace for various needs. Includes activities such as lifting, carrying, pushing and pulling.

Frequently Must be able to position oneself to install or adjust work-related equipment, including under a work station, desk, client setting, etc. Includes activities such as stooping, kneeling, crouching and crawling.

Rarely PLEASE NOTE: Applicants must be legally authorized to work in the United States. At this time, we are not able to sponsor or assume sponsorship of employment visas. If you have a disability under the Americans with Disabilities Act or similar state or local law and you wish to discuss potential reasonable accommodations related to applying for employment with us, please contact our Benefits Department at 210-321-8400.

Benefits and Compensation

We offer a competitive compensation package, performance-based incentives, and a comprehensive benefits program—including health, dental, vision, 401(k) with company match, paid time off, and professional development opportunities.

• health
• dental
• vision
• 401(k) with company match
• paid time off
• professional development opportunities

Core Values

At Clearbrook our Core Values are Integrity, Collaboration, Pursuit of Excellence and Forward Thinking. These values reflect who we are today and who we aspire to be - guiding how we work, how we lead and how we succeed.

Argo and Farm Family are specialty property and casualty insurance brands whose underwriting companies are wholly owned subsidiaries of Clearbrook Group Holdings Inc. Argo and Farm Family partner with agents and brokers to provide insurance solutions that enable businesses to manage risks with confidence.

At Clearbrook our Core Values are Integrity, Collaboration, Pursuit of Excellence and Forward Thinking. These values reflect who we are today and who we aspire to be - guiding how we work, how we lead and how we succeed.