Office Services Clerks

University of Utah; Salt Lake City (UT); Hybride; USD 32 000 - 52 000; Plein temps

Résumé du poste

The University of Utah is seeking an Office Services Clerk II to provide routine office support. You will review and process documents, enter data, and distribute mail while ensuring compliance with policies and procedures.

Responsibilities include handling inquiries, assembling data for reports, maintaining filing systems, processing payments when needed, and routing phone calls. This role supports efficient department operations in a university setting.

Qualifications

• Equivalency statement: 1 year of higher education can substitute for 1 year of directly related work experience.
• Office Services Clerk II requires at least 1 year of related experience.

Responsabilités

• Reviews and processes applications, requisitions and related forms; reviews them for accuracy and completeness; ensures compliance with University and department policies, procedures and regulations.
• Answers inquiries that may result in a search for records.
• Gathers and assembles data for reports.
• Maintains filing systems by determining the most appropriate filing category.
• Receives, sorts and distributes incoming and outgoing mail.
• Answers, screens and routes incoming telephone calls.
• May process payments and prepare receipts.

Description du poste

Priority Review Date (Note - Posting may close at any time)

Job Summary

Provides routine office support. Reviews and processes documents and requests for information, maintains files, enters data and distributes mail.

Responsibilities

• Reviews and processes applications, requisitions and related forms; reviews them for accuracy and completeness; ensures compliance with University and department policies, procedures and regulations.
• Answers inquiries that may result in a search for records.
• Gathers and and assembles data for reports.
• Maintains filing systems by determining the most appropriate filing category.
• Receives, sorts and distributes incoming and outgoing mail.
• Answers, screens and routes incoming telephone calls.
• May process payments and prepare receipts.

• This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Minimum Qualifications

EQUIVALENCY STATEMENT : 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).

Office Services Clerk, II: Requires at least 1 year of related experience.

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at [phone] for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at [phone] or [phone] or University Human Resource Management at [phone] if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.

Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy‑related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX ( OEO ). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the: University of Utah Non‑Discrimination page .

Online reports may be submitted at https://oeo.utah.edu

https://publicsafety.utah.edu/safetyreport/ This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security‑related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• * What is your highest level of completed education?
  • None
  • High School Diploma or Equivalent
  • Associate Degree
  • Bachelor's Degree
  • Master's Degree
  • Doctorate Degree
• * How many years of related work experience do you have?
  • Less than 2 years
  • 2 years or more, but less than 4 years
  • 4 years or more, but less than 6 years
  • 6 years or more, but less than 8 years
  • 8 years or more, but less than 10 years
  • 10 years or more, but less than 12 years
  • 12 years or more, but less than 14 years
  • 14 years or more
• * Are you a current University of Utah student?
  • Yes
  • No

Required Documents Optional Documents

• Resume
• Cover Letter

University Human Resource Management
250 East 200 South, Suite 125 Salt Lake City, UT 84111
Contact us: [phone] By Email: [e-mail]