Office Services Clerk

DISTRICT ATTORNEY KINGS COUNTY; New York (NY); On-site; USD 40,000 - 50,000; Full time

Job summary

The Kings County District Attorney’s Office in Brooklyn seeks a Community Assistant to support the Office Services Unit with supplies, mail distribution, and event support. The role involves assisting daily operations, moving files, and helping with print shop tasks in a fast-paced government environment.

No formal education is required; you must understand and be understood in English. Residency rules apply in NYC, and the office values reliability, organization and teamwork, offering a clear

Qualifications

• No formal education or experience requirements; ability to understand and carry out simple instructions.
• Candidates must understand and be understood in English.
• Strong organizational, time-management and multi-tasking skills are preferred.

Responsibilities

• Process all office supplies requisitions and ensure prompt delivery to the respective departments.
• Daily mail distribution throughout the office.
• Maintain a detailed log of all incoming and outgoing mail and all office supply requests.
• Retrieval of items requested throughout NY using office vehicle or public transportation.
• Facilitate staff relocation within the office and assist with moving heavy furniture.
• Operate and maintain office-issued vehicles and report issues to supervision.
• Assist with special events setup within the office and at external locations.
• In the absence of print shop staff, assist with daily duties.
• Perform all other assigned related duties.

Skills

English proficiency

Organizational skills

Time management

Tools

Office software

Job description

The Kings County District Attorney’s Office (KCDA) located in the Metrotech area of Brooklyn, New York, has an exciting opportunity to work as a Clerk in our Office Services Unit.

Office Services is a very integral part of KCDA, they manage varying aspects of the daily operation and functionality of the office. The unit is tasked with the maintenance, inventory management, and distribution of office supplies to the different units and bureaus within the office. They also manage extensive printing services for the office. Additionally, the unit provides assistance for all KCDA community events, employee relocation moves within the office, daily delivery and pick of office files to and from court.

Under general supervision, with some latitude for independent initiative and judgement the prospective candidate must be able to perform the following duties:

• Process all office supplies requisitions and ensure prompt delivery to the respective departments.
• Daily mail distribution throughout the office.
• Maintain a detailed log of all incoming, outgoing mail and all office supply requests.
• Retrieval of items requested throughout NY utilizing either office issued vehicle or public transportation.
• Facilitate the relocation of staff within the office, thereby assisting in the movement of heavy furniture.
• Operate and maintain office issued vehicles, ensuring vehicle is in good working condition. Alerting Supervisor and Director of any issues immediately.
• Assist with special events set up within the office and external locations.
• In the absence of print shop staff assist with daily duties.
• Perform all other assigned related duties.

COMMUNITY ASSISTANT - 56056

Minimum Qualifications

1. There are no formal education or experience requirements for this position. However, the ability to understand and carry out simple instructions is required.

2. Candidates must be able to understand and be understood in English.

Preferred Skills

• Organizational, time-management and multi-tasking skills.
• Ability to work efficiently both independently and collaboratively.
• Proficient technological skills.
• Must possess professional interpersonal skills written and verbally.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.