Office Services Clerk

Greenberg Traurig, LLP; Minneapolis (MN); On-site; USD 29,000 - 32,000; Full time

Benefits offered by this job

Health insurance

Disability insurance

401K

Paid time off

Employee assistance program

Job summary

Greenberg Traurig, LLP in Minneapolis seeks an Office Services Clerk to support day-to-day operations in our busy office. This in-office role requires regular presence for meetings, training, and team collaboration, with responsibilities ranging from facilities support to logistics and document handling.

The ideal candidate will be organized, discreet, and customer-focused, with strong computer skills and experience in a professional services environment.

Qualifications

• High School Diploma required; hospitality degree a plus.
• 2-4 years experience in a law firm or professional services environment.
• Experience with printers, scanners, copiers and related hardware.

Responsibilities

• Assist with facilities setup and equipment support.
• Handle internal mail, messenger, and mail processing.
• Order catering and assist with meeting setup.
• Monitor supplies and order stationery, furniture, electronics.
• Provide receptionist support as needed.
• Support litigation prep and document handling.

Skills

Attention to detail

Multi-tasking

Verbal communication

Adaptability

Customer service

Education

High School Diploma

Hospitality management degree

Tools

Printers

Copiers

Office hardware

Adobe Acrobat

Job description

Greenberg Traurig (GT), a global law firm with offices 15 countries around the world, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment.

Join our team as an Office Services Clerk located in our Minneapolis office.

This role will be based in our Minneapolis office, on an in-office basis. Regular in-office presence is required for day-to-day operations, as well as for team meetings, training opportunities, and relationship building. This role reports to the Minneapolis Business Director.

Position Summary:

The Office Services Clerk will perform various general office tasks essential to the day-to-day business operations in a fast-paced, professional environment. The ideal candidate will have excellent organizational skills and a professional demeanor. Candidate should also be flexible to work overtime as needed.

Key Responsibilities:

• Assists with facilities setup and equipment support; takes inventory of such equipment and copiers
• Performs office services tasks including internal mail delivery, arranging for messenger services, processing incoming and outgoing mail, faxing, handling large print, scan and/or copy orders
• Orders catering, assists with setup for all meetings and events
• Monitors office supplies and orders new stationery, furniture, appliances, and electronics as required
• Performs receptionist duties, as backup
• Assists attorneys, paralegals, and legal support staff with litigation preparation, including assembling and organizing binders, preparing and maintaining exhibits, performing quality-control reviews of documents and materials, copying and scanning, organizing large document sets, and ensuring materials are complete, accurate, properly labeled, and ready for hearings, depositions, trials, and other proceedings
• Manage physical files and offsite records storage, including organizing, filing, retrieving, tracking, boxing and coordinating the transfer of records
• Maintains high degree of professionalism and confidentiality
• Assists with other department activities as needed, such as processing invoices and expenses, and performs additional duties and responsibilities as assigned

Qualifications:

Skills & Competencies

• Attention to detail and ability to multi-task in a fast-paced, high pressure, deadline-oriented environment while achieving business goals and objectives
• Ability to take initiative and use good judgment; work effectively with all levels of the office
• Must have strong verbal communication skills and ability to convey information clearly
• Must be willing and able to effectively work in and adapt to a changing environment
• Ability to understand internal and external client needs and provide excellent service to meet or exceed client expectations

Education & Prior Experience

• High School Diploma; College Degree in Hospitality Management is a plus
• Two to four years’ experience in a law firm or professional services environment
• Experience working with network and local printers, scanners, advanced copiers and other hardware peripherals

Technology

• Exceptional computer skills with the ability to learn new software applications quickly.
• Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as Adobe Acrobat, document management and other office technologies.
• Understanding of AI capabilities, limitations, and responsible use in a professional environment.
• Familiarity with, or willingness to learn, firm-approved AI tools (e.g., Copilot, ChatGPT, or similar platforms) to support daily workflow and/or improve work quality.

Physical Requirements:

• While performing the duties of this job, the employee is occasionally required to move from workstation or desk throughout the work area to work independently or with a team to meet with colleagues or supervisor and retrieve work assignments.
• This position may also be sedentary and require the employee to sit for extended periods of time.
• Requires manual dexterity to use a phone, enter data into a computer, handle objects, and use office equipment.
• Requires physical mobility, including the ability to move frequently as needed for mail and supplies delivery or other similar tasks, ability to bend, lift, push, pull required; ability of handling heavy objects (40 lbs or less) and overhead reaching, as well as walk and stand for long periods of time.
  The expected pay range for this position is:$20.86- $22.57 per hourActual pay will be adjusted based on experience, location, and other job-related factors permitted by law. Full time employees may be eligible for a discretionary bonus, health insurance with an optional HSA, short term disability, long term disability, dental insurance, vision care, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, 401K, vacation, sick time, and an employee assistance program. Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary critical illness and cancer insurance and pet insurance. Commuter and Transit programs may also be available in certain markets.

GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.