Office Services Associate

Opensity Solutions; Seattle (WA); On-site; USD 30,000 - 39,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Paid Time Off (PTO)

Job summary

Opensity Solutions in Seattle is seeking an Office Services Associate to be the welcoming, highly visible contact for guests and staff. You will partner with the Client Service Manager to keep office operations running smoothly and deliver excellent service throughout the day.

The role emphasizes strong communication, ability to handle multiple priorities in a fast-paced setting, and proficiency with Microsoft Office and workplace systems.

Qualifications

• 1-2 years of experience in office services, hospitality, or workplace operations.
• Client-focused mindset and strong communication abilities.
• Leadership, accountability and operational efficiency are valued.
• Proficiency with Microsoft Office and workplace systems.

Responsibilities

• Oversee office and facilities operations with the Office Manager.
• Coordinate with building security, vendors, and engineering.
• Submit maintenance requests and support workplace operations.
• Greet visitors, manage access, and monitor parking as needed.
• Manage conference room and workspace reservations in internal systems.
• Coordinate catering and meeting room setup/teardown.
• Issue and track employee/visitor access badges with security.
• Support onboarding/offboarding and access audits with security.
• Process mail, packages, and courier requests; handle life event items.
• Assist with event planning and office initiatives; maintain shared spaces.

Skills

Communication skills

Relationship management

Multitasking

Attention to detail

Tools

Microsoft Office

Workplace systems

Job description

## Office Services AssociateApplylocations: USA-Seattle-WAtime type: Full timeposted on: Posted Yesterdayjob requisition id: R-01692Our mission is to provide modernized technology platforms, elevated technology support, and valuable insights, empowering our clients to excel in what they do best. # **The Office Services Associate position will be a highly visible point of contact to our internal and external guests in the office and will provide a warm and welcoming office experience. This role will uphold clients' values and will work closely with the Client Service Manager to ensure the office operates efficiently and in excellence daily while consistently. providing the highest level of customer service.****ROLES & RESPONSIBILITIES:****Office & Facilities*** Manage office and facilities operations in partnership with the Regional Office Manager and Office Manager.* Coordinate with building management, security, engineering, and vendors.* Submit maintenance requests and support overall workplace operations.**Visitors & Vendors*** Coordinate visitor access with building security.* Greet and direct visitors, notifying appropriate contacts.* Monitor building access points as needed.* Validate and track approved visitor parking.**Conference Rooms & Space Reservations*** Manage conference room and workspace reservations using internal systems.* Support scheduling needs and resolve conflicts.* Coordinate external building conference room bookings when required.**Meetings & Catering*** Place and track all catering orders in line with firm guidelines.* Coordinate, confirm, and support catering setup and teardown.* Prepare meeting rooms and ensure alignment with meeting organizers.**Office Access & Security*** Issue, track, and manage employee and visitor access badges.* Coordinate with building security for onboarding, offboarding, and access audits.**Office Operations*** Respond promptly to employee requests.* Process mail, packages, courier requests, and certified mail.* Order business cards and life event items per guidelines.* Support event planning and office initiatives.* Maintain conference rooms and shared spaces throughout the day.**Common Areas*** Ensure cleanliness and readiness of all common areas and conference rooms.* Replenish supplies and report issues as needed.**KNOWLEDGE, SKILLS & ATTRIBUTES:*** 1-2 years of experience in office services, hospitality, or workplace operations* Strong communication and relationship management skills* Ability to manage multiple priorities in a fast-paced environment* Proficiency in Microsoft Office and workplace systems* Strong attention to detail and organizational skills**QUALIFICATIONS:*** Client-focused mindset* Leadership and accountability* Operational efficiency* Problem-solving and decision-makingThe Compensation range for this role is 22.00 to 28.00 USD per hour and may be eligible for an annual bonus. Actual compensation within that range will be dependent upon the individual's location, skills, experience and qualifications.**All eligible employees receive access to a comprehensive benefits package, including:**Medical insuranceDental insuranceVision insurance401(k) retirement planPaid Time Off (PTO)