Office Services Assistant: P&P District #6 Suffolk #P0622

DHRM; Suffolk (VA); On-site; USD 35,000 - 46,000; Full time

Job summary

Virginia Department of Corrections in Suffolk is seeking an Office Services Assistant to provide clerical and administrative support. You will key reports, manage files, and assist visitors, while performing data entry and basic fiscal duties in a fast-paced office environment.

The role requires strong keyboarding, attention to detail, and proficient MS Office skills to ensure accuracy and timely processing of information for Probation and Parole Services.

Qualifications

• Keyboarding and data-entry skills with high accuracy.
• Detail-oriented and able to research and proofread.
• Reliable team member able to meet deadlines in a busy office.

Responsibilities

• Provides clerical and administrative support by keying reports and correspondence from draft, maintaining files, greeting visitors and callers.
• Performs keyboarding duties, entering data in agency data systems and fiscal support duties.

Skills

Keyboarding

Attention to detail

Research

Proofreading

Dependable

Time management

MS Office

Office equipment

Education

Post-secondary courses in office administration

Tools

MS Office

Case-management database

Job description

Title: Office Services Assistant: P&P District #6 Suffolk #P0622

State Role Title: Admin and Office Spec II

Hiring Range: $35,280.00 - $45,705.00

Pay Band: 2

Agency: Dept of Corr - Central Admin

Location: Suffolk P&P

Agency Website: www.vadoc.virginia.gov

Recruitment Type: General Public - G

Job Duties

Provides clerical and administrative support to Probation and Parole Services' staff by keying reports and correspondence from draft, maintaining files, greeting, and assisting visitors and callers. Performs keyboarding duties, entering data in agency data systems and fiscal support duties.

Minimum Qualifications

Keyboarding skills, attention to details, ability to research, proofreading ability; dependable; ability to work efficiently in a large office, accuracy essential, ability to meet deadlines. Due to highly confidential nature of work a police record check is conducted on applicants before employment.

Additional Considerations

Experience providing administrative support to include data entry, filing, and other related administrative duties in a professional setting. Recent experience providing customer service in a professional setting. Experience using MS Office applications. Recent experience using all office equipment in addition to computers and the use of multi-line telephones. post-secondary courses in office administration or training or experience in a related field. Experience with case-management database or an automated database other than MS Office. Administrative experience in a criminal justice, court, or law office setting.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position.

Background Investigation Requirements: All applicants are subject to a background investigation. Investigations may include fingerprint checks (State Police, FBI); local agency checks; employment verification; verification of education (relevant to employment); credit checks; and other checks based on the position.

Drug Testing Requirements: Applicants applying to a designated safety sensitive position are subject to a pre-employment drug screen. Marijuana use is prohibited for positions that require possession of a firearm or a Commercial Driver's License in the performance of official duties such as Corrections Officers, Probation Officers, Tractor Trailer Drivers and others.

Application Requirements: Application and/or résumé for this position are only accepted electronically through the Commonwealth of Virginia's Electronic Recruitment System. All applications should be submitted by 11:55pm on the closing date for the position. Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. The decision to interview an applicant is based solely on the information received for this position from the electronic application and/or résumé.

Layoff Preferences: Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of VA employees only) MUST attach these forms when submitting their state application and/or résumé.

VADOC is an EEO employer and is committed to supporting workforce diversity, equitable opportunities and inclusivity. Reasonable accommodations are available upon request.

VADOC values our Veterans and encourages all to apply and receive preference in the hiring process. AmeriCorps, Peace Corps, and other nation service alumni are also encouraged to apply.

Contact Information

Name: Human Resources

Phone: 804 - 910 -7937

Email: EMAILED APPLICATIONS/RÉSUMÉS / WILL NOT BE ACCEPTED FOR THIS POSITION

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.

Advertised: 10 Sep 2026 Eastern Daylight Time
Applications close: 02 Oct 2026 Eastern Daylight Time