Office Services Assistant: P&P District #24 Farmville #P2406

DHRM; Ashburn (VA); On-site; USD 34,000 - 44,000; Full time

Job summary

Virginia Department of Corrections in Farmville invites applicants for an Office Services Assistant, Admin and Office Spec II, to support Probation and Parole staff and maintain records.

The role requires data entry, filing, MS Office, and courteous front-desk duties; background checks are required due to sensitive information.

Applicants must provide electronic applications; closing date is 02 Oct 2026, Eastern Time. Advertised 28 Sep 2026.

Qualifications

• Experience providing administrative support including data entry and filing.
• Recent experience providing customer service in a professional setting.
• Proficiency with MS Office and office equipment; multi-line phones.
• Ability to handle confidential information; police record check required.

Responsibilities

• Provide clerical and administrative support to Probation and Parole Services’ staff by keying reports and correspondence from draft, maintaining files, greeting visitors and callers.
• Performs keyboarding duties, entering data in agency data systems and fiscal support duties.

Skills

Data entry

Administrative support

Customer service

MS Office

Multi-line telephones

Attention to detail

Education

Office administration training

Tools

Case-management database

Automated database

MS Office

Job description

Title

Office Services Assistant: P&P District #24 Farmville #P2406

State Role Title

Admin and Office Spec II

Hiring Range

$34,087 - $44,159

Pay Band

2

Agency

Dept of Corr - Central Admin

Location

Farmville P&P

Agency Website

www.vadoc.virginia.gov

Recruitment Type

General Public - G

Job Duties

Enhance public safety by carrying out the sentences given to convicted felons and misdemeanants in a humane, cost-efficient manner which is consistent with sound correctional principles and constitutional standards.
Provides clerical and administrative support to Probation and Parole Services’ staff by keying reports and correspondence from draft, maintaining files, greeting, and assisting visitors and callers. Performs keyboarding duties, entering data in agency data systems and fiscal support duties.

Minimum Qualifications

Experience providing administrative support to include data entry, filing, and other related administrative duties in a professional setting. Recent experience providing customer service in a professional setting. Experience using MS Office applications. Recent experience using all office equipment in addition to computers and the use of multi-line telephones. Keyboarding skills, attention to details, ability to research, proofreading ability; dependable; ability to work efficiently in a large office, accuracy essential, ability to meet deadlines. Due to highly confidential nature of work a police record check is conducted on applicants before employment.

Additional Considerations

Post-secondary courses in office administration or training or experience in a related field. Experience with case-management database or an automated database other than MS Office. Administrative experience in a criminal justice, court, or law office setting.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
Background Investigation Requirements: All applicants are subject to a background investigation. Investigations may include fingerprint checks (State Police, FBI); local agency checks; employment verification; verification of education (relevant to employment); credit checks; and other checks based on the position.
Drug Testing Requirements: Applicants applying to a designated safety sensitive position are subject to a pre-employment drug screen. Marijuana use is prohibited for positions that require possession of a firearm or a Commercial Driver’s License in the performance of official duties such as Corrections Officers, Probation Officers, Tractor Trailer Drivers and others.
Application Requirements: Application and/or résumé for this position are only accepted electronically through the Commonwealth of Virginia’s Electronic Recruitment System. All applications should be submitted by 11:55pm on the closing date for the position. Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. The decision to interview an applicant is based solely on the information received for this position from the electronic application and/or résumé.
Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of VA employees only) MUST attach these forms when submitting their state application and/or résumé. VADOC is an EEO employer and is committed to supporting workforce diversity, equitable opportunities and inclusivity. Reasonable accommodations are available upon request.
VADOC values our Veterans and encourages all to apply and receive preference in the hiring process. AmeriCorps, Peace Corps, and other nation service alumni are also encouraged to apply. Virginia Values Veterans (V3) Program - Virginia Department of Veterans Services.

Contact Information

Name: Human Resources

Phone: [phone]

Email: EMAILED APPLICATIONS/RÉSUMÉS WILL NOT BE ACCEPTED FOR THIS POSITION

Alternative Hiring Process

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.

Advertised

28 Sep 2026 Eastern Daylight Time

Applications close

02 Oct 2026 Eastern Daylight Time