Office Services and Operations Coordinator

Marsh McLennan Agency; Los Angeles (CA); On-site; USD 35,000 - 68,000; Full time

Benefits offered by this job

Generous time off

Tuition reimbursement and professional

Charitable contribution match programs

Stock purchase opportunities

Job summary

Momentous Insurance, A Marsh McLennan Agency, located in Van Nuys, CA, seeks an Office Services and Operations Coordinator to provide administrative and clerical support across departments. This non-exempt role includes facilities maintenance, mail coordination, supplies management, and reception assistance in a busy agency environment.

Ideal candidates have at least two years of administrative experience, basic accounting software skills, and strong organizational abilities.

Qualifications

• Two years of administrative support experience or more.
• Working knowledge of basic accounting software programs.
• Detail oriented, highly organized and able to multi-task.
• Willing to learn and take initiative.

Responsibilities

• Coordinate mail and correspondence: copying, scanning to remote employees.
• Oversee postage machine orders and mail services (UPS, messenger).
• Maintain office supplies: inventory, orders, payments, receipts, delivery to workstations.
• Assist covering the reception desk and answer questions.
• Track licensing for the agency and employees.
• Perform miscellaneous tasks with accounting as needed.

Skills

Administrative support

Accounting software

Organization

Initiative

Education

High school diploma with accounting coursework preferred

Tools

Accounting software basics

Job description

OFFICE SERVICES AND OPERATIONS COORDINATOR

DEPARTMENT: OFFICE SERVICES

STATUS: NON-EXEMPT

Job Description

The Office Services and Operations Coordinator provides administration, secretarial and clerical support to others in the office to maintain an efficient office environment. This person is responsible for all office services tasks with various departments within the agency on any issues, office services, reports and other special projects assigned by management.

Momentous Insurance, A Marsh McLennan Agency provides commercial insurance, commercial entertainment, film and tv insurance, employee health & benefits insurance, and private client insurance solutions to organizations and individuals seeking limitless possibilities. With 9,000 colleagues and 170 offices across North America, we combine the personalized service model of a local consultant with the global resources of the world’s leading professional services firm, Marsh (NYSE: MRSH).

Location

Van Nuys, California

Position Requirements

• Facilities Maintenance- Van Nuys and Torrance
• Coordinates mail—collecting and mailing correspondence: copying information, scanning mail to remote employees.
• Oversee postage machine orders.
• UPS, Messenger, and mail service checks & balance.
• Maintains supplies by checking inventory levels; anticipating requirements; placing and expediting orders; verifying payments and receipts; confirming customer orders, keeping staff informed on orders; stocking items; delivering items to work stations.
• Provides New Hire supplies
• Assist covering the reception desk, answering questions, and forwarding messages.
• Restocking supplies in both kitchens.
• Miscellaneous tasks, working along with accounting.
• Track Licensing for the Agency and Employees
• Any other duties and special tasks as assigned by management.

Preferred Skills And Abilities

• Minimum of two years of Administrative support experience.
• Computer skills as well as a working knowledge of the basic accounting software programs.
• Detailed oriented, highly organized, and multi-task oriented.
• Willing to learn and take initiative.

Physical Actions

• Required job duties are essentially sedentary work consisting of occasional walking, standing and lifting and/or carrying 20 lbs. maximum.

Physical Environment

• Required job duties are normally performed in a climate-controlled office environment.

Education Requirements

• High school diploma along with completed college courses in accounting preferred.

Special Skills Requirements

• Strong written and verbal communication skills
• Strong follow up skills
• Results oriented
• Fosters a customer service orientation
• Sound problem-solving skills
• Consistent exercise of good judgment
• Prioritize and complete multiple tasks simultaneously
• High integrity
• Ability to routinely work under pressure, meets deadlines
• Work independently and in collaboratively with a team.

Valuable Benefits

We value and respect the impact our colleagues make every day both inside and outside our organization. We’ve built a culture that promotes colleague well-being through robust benefit programs and resources, encourages professional and personal development, and celebrates opportunities to pursue the projects and causes that give colleagues fulfilment outside of work.

Some benefits included in this role are:

• Generous time off
• Tuition reimbursement and professional development opportunities
• Charitable contribution match programs
• Stock purchase opportunities

The applicable base salary range for this role is $35,360 to $67,800. The base pay offered will be determined on factors such as experience, skills, training, location, certifications, and education. Decisions will be determined on a case‑by‑case basis. In addition to the base salary, this position may be eligible for performance‑based incentives.

We are excited to offer a competitive total rewards package which includes health and welfare benefits, tuition assistance, 401K savings and other retirement programs as well as employee assistance programs. The applicable base salary range for this role is $34,100 to $62,200. The base pay offered will be determined on factors such as experience, skills, training, location, certifications, education, and any applicable minimum wage requirements. Decisions will be determined on a case‑by‑case basis. In addition to the base salary, this position may be eligible for performance‑based incentives. We are excited to offer a competitive total rewards package which includes health and welfare benefits, tuition assistance, 401K savings and other retirement programs as well as employee assistance programs.

Who You Are Is Who We Are

We embrace a culture that celebrates and promotes the many backgrounds, heritages and perspectives of our colleagues and clients. We are always seeking those with ethics, talent, and ambition who are interested in joining our client‑focused teams.

Momentous Insurance Brokerage provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expressions, or any other characteristics protected by the law.

Marsh McLennan and its affiliates are EEO Minority/Female/Disability/Vet/Sexual Orientation/Gender Identity employers.