Office Services Administrator

Alberici; Hillsdale (MO); On-site; USD 42,000 - 58,000; Full time

Job summary

Alberici, a reputable North American construction company, is seeking an Office Services Administrator in Hillsdale, MO. The role coordinates internal operations with clients, vendors and partners, providing executive support and ensuring efficient office functions.

The administrator greets visitors, handles calls, manages schedules and travel, and supports invoicing via Workflow. This position requires a bachelor's degree and 2–4 years' related experience, with travel across North America as

Qualifications

• Bachelor's degree with 2–4 years' related experience.
• Experience coordinating meetings and office logistics.
• Strong communication and interpersonal skills.

Responsibilities

• Greet visitors and direct them to the appropriate destination.
• Manage telephone console and transfer calls.
• Update visitor management system and prepare reports.
• Coordinate meetings and conference rooms.
• Track attendance and assist with invoices using Workflow.
• Travel to company offices and offsite meetings across North America.

Skills

Visitor management

Scheduling

Meetings coordination

Interpersonal skills

Phone handling

Documentation

Travel coordination

Education

Bachelor's degree or equivalent

Tools

Workflow

Job description

Headquartered in St. Louis, Missouri with more than 1,200 employees and nearing $2B in revenue, Alberici is a diversified construction company that partners with leading organizations throughout North America to build their most challenging and important projects

Since our founding in 1918, Alberici earned a reputation for executing with quality, safety and trust. Combined with our 100+ years of experience, we provide construction solutions to the automotive, commercial, civil, energy, food & beverage, healthcare, heavy industrial, industrial process, and water industries

We build the critical structures that improve lives and strengthen communities

Our mission is simple - and our approach to delivering on it is equally straightforward. We are as open and honest with our employees and partners as we are with our clients. We are here to work together to do the best work possible to bring this mission to life

When it comes to our team, Alberici employees are built differently. We seek the best and brightest and are committed to investing in our people and providing the training and resources they need to learn, grow, and advance.

Built for the Challenge

Our Values

• Working Safely
• Valuing Diversity
• Serving Humbly
• Executing with Integrity
• Solving Creatively
• Engaging Fully

Position Overview:

The Office Services Administrator serves as a coordination point between the internal operations of the company and the external world of clients, vendors and business associates. The Office Services Administrator possesses expertise and knowledge about the culture, business, policies, workings and activities of the Company, its staff, and clients is expected. The Office Services Administrator also provides executive administrative support as needed.

• Receives visitors at office establishment, determines nature of business and directs visitors to destination.
• Tracks entries and exits of employees and visitors from the office premises.
• Manages the telephone console; receives and transfers incoming calls.
• Updates and maintains the visitor management system.
• Prepares and audits/edits expense reports, surveys, organization charts, contact listings, spreadsheets, quotations, letters of commendation, etc.
• Facilitates operational logistics such as organization of meetings, conference rooms, conference calls, etc.
• Takes and distributes minutes for designated meetings as required.
• Ensures client satisfaction, both internally and externally, through positive, pleasant, professional and efficient handling of issues.
• Exercises good interpersonal skills by gladly assisting others to accomplish work of the organization, even if it is outside the scope of regular duties.
• Schedules and maintains 2150 Kienlen tour schedule.
• Assists Assistant Facility Manager with invoices using Workflow.
• Travels to Company and subsidiary offices; offsite client, subcontractor, and supplier meetings; and other locations across North America to fulfill the essential duties of the role as required.
• Exhibits regular and reliable attendance in person as required by the Supervisor, Company guidelines, and/or project and office obligations.

Qualifications:

Bachelor's degree and 2-4 years' related experience and/or training, or equivalent combination of education and experience.

Alberici is a North American company with multiple Operating Companies:

Alberici Constructors, Inc., Alberici Constructors, LTD., Alberici Construcciones, BRC, CAS Constructors, Filanc, Flintco, Hillsdale Fabricators, Kienlen Constructors, and WWPS

#LI-Onsite

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.