OFFICE SECRETARY II

Maryland AG; Maryland; On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Pension

Tuition reimbursement

Job summary

Maryland AG seeks an organized Office Secretary to provide secretarial services to the Division of Parole & Probation. You will maintain records, handle correspondence, manage mail, and support program staff with data entry and document filing.

The role emphasizes coordinating administrative processes, scheduling, and responding to inquiries from internal and external stakeholders to keep operations compliant. State employment offers strong benefits and pension.

Qualifications

• High school diploma or GED required.
• Two years of secretarial/clerical typing experience.

Responsibilities

• Provide secretarial services to a Parole & Probation unit.
• Maintain records, process correspondence, manage mail, and data entry.
• File, schedule, and respond to inquiries from staff and external stakeholders.

Skills

Microsoft Office

Google Workspace

Typing 40 wpm

Education

High school diploma or GED

Job description

Introduction

If you are looking for an exciting career with great benefits, pension, generous leave, competitive salary, and the opportunity for advancement and professional growth, apply to join the DPSCS team today!

The Department of Public Safety and Correctional Services (DPSCS) is seeking dedicated candidates to fill important roles within our department. We are one of the largest departments in Maryland with nearly 12,000 employees and a budget of more than $1 billion. In order to fulfill our mission of promoting safety, we have increased security at our institutions while leading the way in innovative restorative justice projects that will help offenders reintegrate into society upon release.

As a member of the DPSCS team, you can have a fulfilling career, while also enjoying a wide range of benefits such as medical and dental coverage, paid time off (i.e. vacation, sick leave), becoming vested in the State pension, supplemental retirement options, and even joining the Maryland State Employees Credit Union.

GRADE

ASTD9

LOCATION OF POSITION

STATEWIDE

This recruitment will be used to fill current and future vacancies throughout the DPP (Department of Parole & Probation) Offices

Main Purpose of Job

The main purpose of this position is to provide secretarial services to an operational/specialized field unit of the Division of Parole and Probation. Consisting of a variety of administrative duties to support program operations, including maintaining records, processing correspondence, managing mail, preparing documents, data entry, filing, scheduling, and responding to inquiries from internal and external stakeholders. The position assists management and program staff with administrative tasks, tracking activities, and document management to support efficient office operations and compliance with program requirements. The Office Secretary serves as a resource to staff by helping coordinate administrative processes, maintaining organized records, and supporting routine operational needs within the Division of Parole & Probation.

MINIMUM QUALIFICATIONS

• Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
• Experience: Two years performing secretarial or clerical work involving typing duties.

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.
2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.
3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

• One year of experience using Microsoft Office and Google Workspace.
• One year of experience providing administrative support.
• One year of experience maintaining program data and tracking systems including spreadsheets and reports.

SPECIAL REQUIREMENTS

Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

SELECTION PROCESS

Applicants who meet the minimum (and selective) qualifications will be included in further evaluation. The evaluation may be a rating of your application based on your education, training and experience as they relate to the requirements of the position.

BENEFITS

As an employee of the State of Maryland, you will have access to outstanding benefits, including: health insurance, dental, and vision plans offered at a low cost.

• Personal Leave - new State employees are awarded six (6) personnel days annually (prorated based on start date)
• Annual Leave - ten (10) days of accumulated annual leave per year
• Sick Leave - fifteen (15) days of accumulated sick leave per year
• Parental Leave - up to sixty (60) days of paid parental leave upon the birth or adoption of a child
• Holidays - State employees also celebrate at least twelve (12) holidays per year
• Pension - State employees earn credit towards a retirement pension
• Release time for job-related CEU training
• Reimbursement of costs of licensure or certification as required by clinical specialty
• Tuition reimbursement available through the Federal Public Service Loan Forgiveness Program

Additional benefits may be available to employees of this classification.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State's diversity.

We thank our Veterans for their service to our country.