Office & Operations Manager — Travel, Budgets, Coordination

IPS-Integrated Project Services; Philadelphia (Philadelphia County); On-site; USD 65,000 - 90,000; Full time

Job summary

IPS-Integrated Project Services is seeking an experienced Office Manager for its Blue Bell, Pennsylvania headquarters. You will serve as an information manager for management and staff, plan and schedule meetings, organize files, manage projects, conduct research, and provide information.

Key responsibilities include establishing office procedures, coordinating travel, scheduling meetings, maintaining confidential records, and supporting management with reports and minutes.

Qualifications

• 6+ years of general business/administrative experience, preferably in an Engineering/Architect or Pharmaceutical setting.
• 3+ years of management responsibility, including supervisory and office management.
• Proficiency with Adobe Acrobat and Microsoft Office (Word, Excel, PowerPoint, Visio, and Outlook).

Responsibilities

• Establish, maintain, and oversee office procedures.
• Review standards and quality.
• Monitor annual overhead and capital equipment budgets.
• Follow through on the procurement process, i.e., office supplies, travel, vending, and other services provided to the office.
• Receive and take timely action upon instructions from Management and Staff.
• Schedule meetings, conference calls, and appointments.
• Book meeting rooms and reserve necessary equipment.
• Set up outside catering for meetings as necessary.
• Sort and distribute incoming mail, faxes, FedEx, and UPS packages, and prepare outgoing correspondence and packages.
• Manage the travel arrangements of department management and staff.
• Schedule airline, car, and hotel accommodations using the outside travel agency’s database.

Skills

Office management

Administrative experience

Management experience

Education

Associate degree in business or equivalent

Tools

Adobe Acrobat

Microsoft Office Suite

Job description

IPS-Integrated Project Services is seeking an experienced Office Manager for its Blue Bell, Pennsylvania headquarters. You will serve as an information manager for management and staff, plan and schedule meetings, organize files, manage projects, conduct research, and provide information.

Key responsibilities include establishing office procedures, coordinating travel, scheduling meetings, maintaining confidential records, and supporting management with reports and minutes.