Office & Operations Manager

Rpotential

San Francisco (CA)

On-site

USD 75,000 - 100,000

Full time

7 days ago

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Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

Commuter benefits

Wellness plans

401(k) plan or similar

Job summary

rPotential seeks an Office & Operations Manager to be the operational backbone of our San Francisco office. You’ll work with the CEO and leadership, shaping the space, budgets and processes that keep the company running smoothly.

You’ll own onboarding, vendor relations, and the monthly reconciliation of the company card while coordinating 2–3 day onsite gatherings for 25–30 teammates. This role combines space design with day-to-day operations in a fast-growing startup.

Qualifications

2–5 years in office management, operations or administration.

Responsibilities

Act as the point person for leadership on office, onsite and operational needs, including high-priority requests.
Support leadership gatherings, visitors and in-office meetings, from logistics through follow-up.
Handle confidential information with discretion and professionalism.
Lead the finish-out of our new space: source, order and coordinate delivery and installation of furniture and décor.
Shape the look and feel of the office to reflect who we are, with spaces for focused work, collaboration and gathering.
Manage the build-out budget and timeline, and coordinate vendors, deliveries and building approvals.
Keep evolving the space as the team grows, so it's somewhere people want to be.
Plan and host our 2–3 day onsite's, 25–30 teammates from across the country come together in SF.
Own the full experience: catering, happy hours, dietary needs, and setup, all within budget.
Help shape the in-office culture that makes people want to show up.
Run day-to-day office operations: kitchen, supplies, mail, equipment.
Own our relationship with building management, including badge access and contractor approvals.
Manage the operations company card and monthly reconciliation and expense submission.
Keep internal expense records audit-ready.
Partner with Infrastructure and Security on vendor contracts, renewals and inventory.
Ensure signed contracts and agreements; flag renewals.
Coordinate laptop shipping, badges and seating during onboarding/offboarding.
Schedule interviews and manage candidate logistics with HR for smooth impressions.

Skills

Office management

Senior leadership liaison

Expense reconciliation

Vendor management

Event/catering coordination

Organization & follow-through

Discretion & judgment

Ambiguity tolerance

G Suite / Slack / Excel

AI tools awareness

Tools

Google Workspace

Slack

Excel

Vanta

Jira

BambooHR

Job description

Position: Office & Operations Manager

On-site: Full-time, hourly (non-exempt)

Location: San Francisco (225 Bush St)

Reports to: Head of Operations & Strategy

About rPotential

AI is changing how work gets done faster than most companies can plan for it. rPotential is a labor-market AI platform that maps where people, AI and automation fit, so enterprise leaders and the companies that serve them can make better decisions about next year's workforce. We're a small, senior team in San Francisco building something new, and the people here shape how the company runs.

The role

We're looking for an Office & Operations Manager to be the operational backbone of our San Francisco office. You'll work directly with our leadership team, including the CEO, and you'll be the person they rely on to anticipate needs, handle time-sensitive requests calmly, and keep the company running smoothly. We've also just moved into a new space and are still finishing the build-out, so you'll have a real hand in shaping it: furniture, layout, and how the team uses it. Beyond the space, you'll host our monthly company onsites and run the processes behind a fast-growing company: spend, vendors, employee onboarding and recruiting logistics.

What you’ll own

Leadership & company support

Act as the point person for leadership on office, onsite and operational needs, including high-priority, last-minute requests

Support leadership gatherings, visitors and in-office meetings, from logistics through follow-up

Handle confidential information with discretion and professionalism

Partner with Operations and Marketing on ad hoc projects as the company grows, including maintaining and updating r.Potential’s LinkedIn and other social media profiles.

Office build-out & design

Lead the finish-out of our new space: source, order and coordinate delivery and installation of furniture and décor

Shape the look and feel of the office so it reflects who we are, with spaces for focused work, collaboration and gathering

Manage the build-out budget and timeline, and coordinate vendors, deliveries and building approvals

Keep evolving the space as the team grows, so it's somewhere people want to be

Onsite's & company culture

Plan and host our 2–3 day onsite's, when 25–30 teammates from across the country come together in SF

Own the full experience: catering, happy hours, dietary needs, and setup, all within budget

Help shape the in-office culture that makes people want to show up

Office & workplace

Run day-to-day office operations: kitchen, supplies, mail, equipment

Own our relationship with building management, including badge access, guest lists, gym access, repairs, deliveries and contractor approvals

Finance operations

Manage the operations company card and own the monthly reconciliation and expense submission (receipt matching, GL coding, cost centers), on time and accurate

Keep internal expense records clean and audit-ready

Vendor management

Partner with our Infrastructure and Security team to manage vendor contracts, renewals and our vendor inventory

Make sure every vendor has a signed contract and supporting agreements, and flag renewals before they hit

People operations

Coordinate the physical side of onboarding and off-boarding: laptop shipping, badges and seating

Schedule interviews and manage candidate logistics with HR, so candidates have a great first impression of rPotential

What you bring

2–5 years in office management, operations or administration, ideally in a startup or high-growth environment

Experience working directly with senior leadership

Experience managing a company card, expense reconciliation or vendor invoices

Event or catering coordination experience

Strong organization and follow-through: recurring deadlines don't slip on your watch

Warmth and polish in how you deal with people, with good judgment and discretion

Comfort with ambiguity and figuring things out

Fluency with Google Workspace, Slack and Excel, and curiosity about AI tools (we use them heavily); Vanta, Jira or BambooHR are a plus

Why rPotential

A front-row seat to how an AI company is built, working closely with the leadership team

Help design and finish a brand-new office, and leave your mark on the space from the start

Real ownership and visible impact from day one

A role that grows with the company

Work model

On-site in San Francisco. This role is the heart of our office and onsite employee experiences, so it needs consistent in-person presence.

r.Potential is part of The Adecco Group, is one of the world’s largest employers. We believe in talent, not labels, and focus on the diverse and unique skills our people bring. We have zero tolerance for any unlawful discrimination or harassment, against any employee, associate, or candidate, at any stage of that person’s journey with us. We seek to foster a culture of belonging and purpose, an environment where everyone can thrive and feel engaged, and where difference is respected and valued. Our commitment to equity, equal opportunity, inclusion, and diversity is part of our broader commitment to respecting fundamental human rights across our value chain. rPotential is proud to be an Equal Opportunity Employer. Equal Opportunity Employer/Veterans/Disabled. Click here to read our Candidate Privacy Information Statement, which explains how we will use your information.

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

The California Fair Chance Act

Los Angeles City Fair Chance Ordinance

Los Angeles County Fair Chance Ordinance

The anticipated annual base salary range for this position is between $75k - $100k. Compensation varies based on a variety of factors including, but not limited to, experience, education, key skills, and geographic location.