OFFICE OPERATIONS MANAGER

Linn County, IA; Iowa; On-site; USD 71,000 - 84,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

IPERS retirement plan

Paid holidays

Job summary

Linn County LIFTS is seeking a detail-oriented administrator to oversee the administrative operations under the LIFTS Director. You will supervise staff, manage budgets, handling accounts payable, payroll, and reporting while maintaining the county's customer-centered culture.

Responsibilities include training, safety programs, and ensuring compliance with policies and labor agreements; you will also handle inquiries and support dispatch as needed.

Qualifications

• Associate's Degree in business administration or related field.
• Four (4) years of administrative duties in an office setting, including two (2) years of supervisory experience; para-transit preferred.
• CDL Class C with air brakes and passenger endorsements within 90 days of hire.
• Equivalent combination of education and experience may be considered.

Responsibilities

• Supervises personnel, including hiring, training, performance evaluations, and disciplinary actions.
• Oversees daily office functions, ensuring efficient workflow and adherence to procedures.
• Monitors data and budgets; provides input to budget offers and KPIs.
• Administers accounts payable, vendor billing, and revenue collection; submits to departments.
• Coordinates acquisition of office equipment and supplies; obtains quotes or bids.
• Completes and verifies payroll information and resolves issues.
• Addresses internal and external customer inquiries and complaints professionally.
• Coordinates training, safety programs, and drug/alcohol compliance.
• Interprets and enforces county policies, labor agreements; improves processes.
• Attends meetings, prepares correspondence and forms.

Skills

Supervisory experience

Budgeting & financial oversight

Customer service mindset

Data reporting

Education

Associate's Degree in business administration or related field

CDL Class C with air brakes and passenger endorsements

Job description

Why work at Linn County?

Linn County is committed to creating a Customer-Center Culture placing our internal & external customers at the center of everything we do!

Why do we do this? We get that question a lot. The answer is simple: We want our customers to have a positive experience. Our co-workers are customers too. Exceptional internal customer satisfaction leads to exceptional customer satisfaction for the public!

• Competitive wages with annual pay increases & annual cost of living increase (depending on budget)
• Medical, dental, vision, short & long term disability, and supplemental life insurance
• Iowa Public Employee's Retirement Pension Plan (IPERS)
• Wellness program offering credit on insurance premiums to eligible employees
• Free on-site fitness centers
• 100% County paid basic life insurance
• 12 paid holidays per year
• Training & professional development opportunities

Salary:

Minimum: $70,874

Midpoint: $84,320

About the role:

Oversees the administrative operations of Linn County LIFTS under the direction of the LIFTS Director. Supervises staff and ensures work complies with policies and procedures. Administers budgetary, personnel, and accounting processes and procedures for the department.

• Supervises personnel, including hiring, training, performance evaluations, and disciplinary actions.
• Oversees daily office functions, ensuring efficient workflow and adherence to established procedures.
• Compiles and monitors data in the preparation and monitoring of the office budget. Provides input to budget offers and developing key performance indicators (KPIs).
• Administers and prepares accounts payable, vendor billing, and revenue collection; ensures submissions to appropriate departments. Collects and distributes funds.
• Coordinates the acquisition of office equipment and supplies, obtaining necessary quotes or bids.
• Completes and verifies employee payroll information and resolves issues.
• Addresses internal and external customer inquiries and complaints professionally, upholding the County’s customer-centered culture.
• Coordinates training programs, safety programs, and drug and alcohol compliance as applicable.
• Interprets and enforces county policies, procedures, and labor agreements. Creates, implements, and evaluates work processes and procedures.
• Attends meetings or serves on committees, conveying and gathering pertinent information.
• Prepares correspondence, memos, meeting minutes, and forms as required.
• Acts as an administrator of office/department systems as assigned. Monitors usage and access.
• Troubleshoots and resolves issues. Audits data and creates reports.
• Fills in for dispatch when necessary.

• Associate's Degree in business administration or a related field.
• Four (4) years of experience performing administrative duties in an office setting, including two (2) years of supervisory experience, preferably in the para-transit field.
• An equivalent combination of education and experience that demonstrates the required knowledge and skills for this position may be considered.
• Must obtain a CDL Class C with air brakes and passenger endorsements within 90 days of hire.

Monday - Friday 7 a.m. - 4 p.m.

Learn more about the department here: Linn County LIFTS Website