Office Operations & Fleet Administrator

Terracon; City of Syracuse (NY); On-site; USD 42,000 - 56,000; Full time

Job summary

Terracon in Syracuse, NY is seeking an Office Administrator to oversee daily general office operations, coordinate maintenance, order supplies, support fleet management, and assist with project coordination and marketing materials.

The role requires a high school diploma and at least one year of administrative experience; a valid driver's license may be required. You will greet visitors, onboard new hires, and help ensure safety and compliance.

Qualifications

• High school diploma or equivalent.
• Minimum 1 year administrative experience.
• A valid driver’s license with acceptable violation history may be required.

Responsibilities

• Oversee daily general office operations including maintaining the office environment, ordering supplies, and coordinating maintenance of office equipment.
• Support fleet management administration activities, and assist with project coordination and marketing support as needed.
• Greet visitors and vendors, onboard new hires, coordinate workstation setup and team introductions, and assist with onboarding processes.
• Coordinate local office events, trainings, wellness initiatives, recognition programs, and annual benefits enrollment reminders.
• Assist with timesheets, answer general office questions, and support asset inventory and recycling of old equipment.
• Ensure compliance with local, state, and federal employment law posters and related requirements.
• Draft and update marketing materials and proposals, format presentations, and support monthly fleet-related processes.
• Review office performance on cost factors such as asset utilization and preventive maintenance compliance.
• Provide administrative support for telematics programs, DOT compliance, and safety procedures.

Skills

Administrative Experience

Valid Driver's License

Education

High School Diploma or Equivalent

Job description

Terracon in Syracuse, NY is seeking an Office Administrator to oversee daily general office operations, coordinate maintenance, order supplies, support fleet management, and assist with project coordination and marketing materials.

The role requires a high school diploma and at least one year of administrative experience; a valid driver's license may be required. You will greet visitors, onboard new hires, and help ensure safety and compliance.