Construction Front Desk & Admin Pro

McCarthy Building Companies, Inc.; Reno (NV); On-site; USD 25,000 - 30,000; Full time

Job summary

McCarthy Building Companies, Inc. in Reno, NV is seeking a Receptionist to welcome visitors, answer calls, and manage mail and office logistics with professionalism and a friendly demeanor.

You will support project teams and site staff by keeping the office organized, distributing mail, coordinating messages, and maintaining supplies, while representing the company’s values of integrity and teamwork.

Qualifications

• 2-3 years working in a professional office environment.
• High School Diploma or higher.
• Ability to type 35-40 WPM.
• Proficiency with Microsoft Office products.
• Good organizational skills.
• Good communication skills.

Responsibilities

• Answer and direct all incoming calls professionally and in a timely manner.
• Greet and direct visitors.
• Distribute and sort incoming mail/packages promptly, and handle outgoing mail through various vendors and maintain postage machine.
• Update jobsite and office mailboxes as needed.
• Keep Project Directory updated and distributed at all times.
• Maintain the appearance of the jobsite office, including lobby and main conference rooms at all times.
• Maintain office supplies/equipment, ordering and scheduling maintenance as necessary.
• Book conference rooms as needed.

Skills

Good communication skills

Typing 35-40 WPM

Strong organizational skills

Friendly, energetic demeanor

Previous administrative experience

Education

High School Diploma or higher

Tools

Microsoft Office

Job description

McCarthy Building Companies, Inc. is America's premier, 100% employee-owned commercial construction company. With offices nationwide, we specialize in a wide range of project types that are as diverse and wide-ranging as the communities in which we build. Our innovative teams collaborate with clients and industry partners throughout the project life cycle, starting in the earliest stages of design, throughout construction and beyond project completion. McCarthy’s reputation for tackling the toughest building challenges starts with our focus on developing high-performing individuals and teams. We do this through our award-winning training programs, a best-in-class Total Rewards benefits program, and a focus on equipping diverse teams of employee owners through a connected and inclusive culture aligned with our core values of: Genuine. We, Not I. All In.

How do McCarthy partners define our culture?

• We Live Our Core Values: We do whatever it takes to deliver on our promises with honesty and integrity.
• We are Employee Owned: We are personally invested in building the things people need in our communities.
• We Feel Like a Family: We value genuine connections and help each other succeed in an inclusive environment.
• We are Builders: We respect the work we do and everyone who helps make it happen safely.
  
  
  

Position Summary

McCarthy Building Companies, Inc. is seeking a Receptionist to join our Vantage Project in Reno, NV. This role will be responsible for answering incoming calls, greeting visitors and directing visitor traffic in a friendly and positive manner, and any other relevant administrative tasks.

Responsibilities

• Answer and direct all incoming calls professionally and in a timely manner.
• Distribute and sort incoming mail/packages promptly, and handle outgoing mail through various vendors (UPS, Fedex, Amazon, etc.) and maintain postage machine.
• Update jobsite and office mailboxes as needed.
• Keep Project Directory updated and distributed at all times.
• Maintain fax machines copiers and printers. Keep paper and ink stocked.
• Maintain the appearance of the jobsite office, including lobby and main conference rooms at all times.
• Maintain the appearance of the Kitchen. Keep stock of supplies and ordering additional supplies/ snacks/ materials.
• Assist project staff in project closeout responsibilities, including archiving of files.
• Maintain office supplies/equipment, ordering and scheduling maintenance as necessary.
• Book conference rooms as needed.
• Main contact with project administrators in the field and keep them updated of pertinent information.
• Coordinate jobsite meal orders and lunches, when needed.
• Additional administrative duties as needed.
  
  
  

Qualifications

• 2-3 Years working in a professional office environment
• Friendly, energetic and welcoming demeanor highly preferred
• High School Diploma or higher
• Ability to type 35-40 WPM
• Proficiency with Microsoft Office products
• Previous administrative experience preferred
• Good organizational and communicaion skills
  
  
  

McCarthy is proud to be an equal opportunity employer, including disability and protected veteran status.

NOTICE TO EXTERNAL SEARCH FIRMS: McCarthy’s Talent Acquisition Team is the only authorized representative permitted to engage with external search firms, staffing agencies, or other third-party recruiting partners. McCarthy maintains an Approved Agency List for recruiting partners, which is reviewed and updated annually.

McCarthy will only consider submissions from agencies with a signed fee agreement in place for the current year. McCarthy does not accept unsolicited resumes, candidate submissions, or referrals from agencies that do not meet these requirements.

If a candidate is submitted without an active agreement, McCarthy will have no obligation to pay any fees and reserves the right to contact, engage, interview, or hire such candidate(s) without any financial or other responsibility to the submitting agency. Unsolicited resumes, including those sent directly to hiring managers or other employees, will be considered the property of McCarthy.