Office & Operations Coordinator – NY Buying Office

Bealls, Inc.; Buffalo (NY); On-site; USD 42,000 - 55,000; Full time

Job summary

Bealls Inc. is seeking an Office Administrator for the New York Buying Office. The role provides central office administration, reception services, and merchandising support to ensure smooth daily operations.

The Office Administrator will collaborate with Merchandising, HR, IT, Finance and other teams, and will drive efficiency in scheduling, onboarding, and vendor coordination. Experience in a retail or fashion environment is preferred.

Qualifications

• 3+ years of experience in office administration, executive support, merchandising support, buying office operations, or a related business environment

Responsibilities

• Provide on-site reception coverage and serve as the first point of contact for visitors, vendors, associates, and business partners
• Coordinate office communications, meetings, and expense reporting
• Oversee daily office operations and maintain an efficient, professional environment
• Manage product samples, purchase orders, pricing updates, and product data integrity

Skills

Communication skills

Interpersonal skills

Relationship-building

MS Office

Tools

MS Office

Job description

Bealls Inc. is seeking an Office Administrator for the New York Buying Office. The role provides central office administration, reception services, and merchandising support to ensure smooth daily operations.

The Office Administrator will collaborate with Merchandising, HR, IT, Finance and other teams, and will drive efficiency in scheduling, onboarding, and vendor coordination. Experience in a retail or fashion environment is preferred.