On-Site Office Manager & Operations Coordinator

Stock Executive Search; New York (NY); On-site; USD 52,000 - 68,000; Full time

Job summary

Stock Executive Search is seeking an experienced Office Administrator to oversee daily operations, manage inventory, and coordinate with building management and vendor partners in a fast-paced New York setting.

You'll support HR/IT onboarding, maintain attendance records, and assist CEO-level initiatives with ad-hoc reporting. The role includes preparing newsletters, scheduling, CRM tasks, and ensuring smooth order flow while staying on-site in NYC.

Qualifications

• Solid work experience a must.
• Strong computer skills a must.
• College degree in Business is a plus.

Responsibilities

• Oversee day-to-day office operations, including supply inventory and vendor coordination, to sustain a clean, organized, and efficient workspace.
• Serve as the primary point of contact for building management and office vendors, partnering with third-party IT and HR providers on onboarding and troubleshooting.
• Maintain attendance records, PTO logs, and related documentation to reinforce operational discipline.
• Partner directly with the President/CEO on administrative initiatives, special projects, and ad-hoc reporting, while championing policy compliance across departments.
• Prepare internal communications, including company-wide newsletters and announcements, and support scheduling and meeting preparation.
• Assist with sales administrative functions, including document preparation, CRM updates, and follow-up tracking, ensuring smooth order flow.
• On-site requirement: Five days in New York City, never remote.

Skills

Solid work experience

Strong computer skills

Education

College degree in Business

Job description

Stock Executive Search is seeking an experienced Office Administrator to oversee daily operations, manage inventory, and coordinate with building management and vendor partners in a fast-paced New York setting.

You'll support HR/IT onboarding, maintain attendance records, and assist CEO-level initiatives with ad-hoc reporting. The role includes preparing newsletters, scheduling, CRM tasks, and ensuring smooth order flow while staying on-site in NYC.