Office Operations Coordinator

CleanCapital LLC; New York (NY); On-site; USD 79,000 - 107,000; Full time

Benefits offered by this job

Full family health benefits

401k matching

Job summary

CleanCapital LLC in New York City is seeking an Office Operations Coordinator to manage the day-to-day functions of the NYC office. You will oversee mail, vendor coordination, reception, and supplies to ensure a professional, well-organized workplace.

The role requires 3–6 years in office operations, strong organizational and communication skills, and a Bachelor's degree is preferred. You'll collaborate with HR, IT, and Finance to streamline processes in a dynamic energy team.

Qualifications

• 3–6 years in office operations, workplace experience or admin coordination.
• Highly organized and reliable in an in-person environment.
• Strong vendor and facilities coordination, good judgment, customer service orientation.

Responsibilities

• Manage day-to-day office operations in NYC.
• Handle mail, shipping, deliveries, and vendor coordination.
• Handle reception / phone coverage.
• Maintain office, pantry, and meeting-room supplies.
• Coordinate weekly team lunches and office events.
• Support HR, IT and Culture initiatives to improve the workspace.

Skills

AI literacy

Office operations

Vendor coordination

Tech literacy

Customer service

Microsoft Office

Education

Bachelor’s degree preferred

Job description

Who We Are

CleanCapital is a leading independent power producer focused on distributed clean energy, including middle-market solar and energy storage. The company develops, builds, owns, operates, and invests in clean energy assets across the U.S. Leveraging over a decade of clean energy expertise and over $1.5 billion in investments, CleanCapital has built a diverse portfolio of operating assets and a growing project pipeline. By combining institutional capital with in-house expertise and regional development partnerships, CleanCapital delivers economically sound projects that drive more clean megawatts to the grid, solidifying energy dominance in the U.S.

Location of Position

This position is based in our NYC office 5 days a week.

What We Offer

• Opportunity to join a top-notch, collaborative team of professionals
• Fantastic team environment and collaborative culture
• Professional development opportunities to grow into an industry leader
• 100% paid for single and family benefits plus 401k matching program
• The range for this position is $79,433.00- $107,468.00 plus an annual performance-based bonus

Our Commitment to Diversity

CleanCapital is committed to fostering a diverse and equitable workforce reflective of our community while also valuing each persons’ unique perspective, skills, and experiences. CleanCapital does not discriminate against any individual’s race, religion, sexual orientation, gender identity, age or nationality and is committed to promoting a more just and inclusive world through intentional policies and actions.

Position Summary

Own the day-to-day functioning of the New York City office and the routine administrativelogisticsthat keep the workplace running smoothly.

Core Responsibilities

• Manage day-to-day office operations in NYC
• Handle mail, shipping, deliveries, and vendor coordination
• Handle reception / phone coverage
• Maintain office, pantry,and meeting-room supplies
• Coordinate weekly team lunches
• Support additional/ad hocofficeprogramming(i.e.monthly birthday celebrations, team happy hours, etc. In coordination withHR and Strategy, andCulture ChampionsCommittee)
• Coordinate facilities and service-provider issues
• Support desk assignments and hot-desk requests
• Support monthly credit card expense reconciliation
• Ensurecommon areasand conference rooms are presentable, clean,orderlyand functional
• Coordinate with IT on conference-room and office equipment
• Welcome visitors and support office guests
• Maintain office-process documentation and vendor records
• Identifyopportunities to streamline recurring administrative work
• Identifyand pursue opportunities to enhance and improve the officeworkspace
• Activelyseekto create andparticipateinculture building opportunities in coordination with HR, Strategy and Culture Champions Committee

Education Requirements

• Bachelor’s degree preferred

Technical Skills and Experience

• Proven AI literacy, including understanding AI strengths, limitations, and ethical considerations.
• 3–6 years in office operations, workplace experience, admin coordination, or similar
• Highly organized and reliable in an in-person environment
• Comfortable with vendors and facilities coordination
• Good judgment and customer-service orientation
• Strong tech literacy for office systems and common productivity tools

Psychosocial Skills /Human Skills/Behavioral Skills

• Strong analytical, organizational, and problem-solving skills.
• Entrepreneurial mindset with the ability to take ideas and run with them from concept to conclusion.
• Technical understanding of clean energy business processes
• Exceptional verbal and writing communication skills with superiors, peers, partners, and other stakeholders.
• Excellent interpersonal skills while managing multiple priorities in a fast-paced and ever-changing environment.
• Excellence in Microsoft Office (Word, Excel, PowerPoint)

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The physical demands of this job require an individual to be able to work at a computer for most of the day, be able to participate in conference calls and travel to team retreats on a time-to-time basis. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Conditions

If working remotely, your work environment is what you make of it, however CleanCapital encourages everyone to have a dedicated workspace that, for the most part, can be free of distractions. If working in one of our Corporate Offices, the work environment is usually quiet (normal city traffic noises are common), a blend of artificial and natural light, temperate and generally supports a collaborative work environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Equal Employment Opportunity Statement

CleanCapital provides equal employment opportunities to all employees and applicants in all company facilities without regard to race, color, religious creed, sex, national origin, ancestry, citizenship status, pregnancy, childbirth, physical disability, mental and/or intellectual disability, age, military status or status as a Vietnam-era or special disabled veteran, marital status, registered domestic partner or civil union status, gender (including sex stereotyping and gender identity or expression), medical condition (including, but not limited to, cancer related or HIV/AIDS related), genetic information, or sexual orientation in accordance with applicable federal, state and local laws.