Office Operations Assistant

West Virginia; Mount Olivet (WV); On-site; USD 34,000 - 42,000; Full time

Benefits offered by this job

Health insurance

Retirement plan

Paid leave

Job summary

West Virginia Division of Corrections and Rehabilitation seeks a clerical specialist at the Northern Regional Jail and Correctional Center and the Ohio County Correctional Center. The role involves secure-facility clerical work, answering phones, maintaining inmate files, daily logs and scanning documents.

Training backgrounds include a high school diploma and proficiency with routine office software. The position may involve assisting with inmate housing assignments, visits scheduling and

Qualifications

• High school diploma or equivalent required.
• Experience handling phones, records and routine data-entry tasks preferred.
• Ability to maintain logs, file documents and scan records accurately.

Responsibilities

• Answer telephone calls and route to appropriate department.
• Maintain inmate files and daily logs; input information into the OIS system.
• Assist with housing assignments, inmate visits and document distribution.
• Prepare memos, reports and notices as needed.

Skills

Clerical duties

Data entry

Telephone duties

Records management

Education

High school diploma

Tools

OIS system

Job description

Public Safety. Public Trust. Purpose-Driven.

Make a difference in your community with a stable and rewarding career with the West Virginia Division of Corrects and Rehabilitation at the Northern Regional Jail and Correctional Center and the Ohio County Correctional Center.

We offer medical, dental, vision, and life insurance benefits, retirement, paid holidays, annual and sick leave.

Under general supervision, performs full-performance level work in multiple-step clerical tasks calling for interpretation and application of office procedures, rules and regulations. This work is performed within a secure facility and involves direct contact with inmates. May work at a control post as needed. May serve in the records section of the facility, responsible for answering the telephone, taking and delivering messages, checking the fax machine for documents and distributing to the correct department. Maintain a daily log, scanning documents. May serve in the shift commander’s office area of the facility and is responsible for helping with initial inmate housing assignments, reclassifications, checking the fax machine for documents and distributing them to the correct department, maintain daily logs, and scanning documents. Duties may include scheduling inmate visits and verifies the identity of all facility visitors (attorneys, probation/parole, volunteers); answering and directing phone calls, sorting and filing documents, and routine data entry. May assist administrative staff with typing memos, reports, and notices. Maintain hard copies of inmate files as well as utilizing the OIS system to input inmate file information. Performs other duties as assigned.

• In accordance with SPB 3088 effective 10/7/23, $5,000 will be added to the minimum starting rate of pay for all classifications within a Critical Vacancy Pay Supplemental Facility. Critical Vacancy Facilities: Huttonsville Correctional Center and Jail, Mount Olive Correctional Complex and Jail, Western Regional Jail and Corrections Facility, Northern Correctional Facility (including Ohio County Correctional Center), Northern Regional Jail and Correctional Facility, Chick Buckbee Juvenile Center, Vicki Douglas Juvenile Center, Potomac Highlands Regional Jail and Correctional Facility, and Eastern Regional Jail and Corrections Facility (including Martinsburg Correctional Center) (SPB 3088)
• Employees in this classification shall receive an annual base building pay differential each fiscal year of $250 after completing one year of service.
• If an employee is hired into a Critical Vacancy Pay Facility (CVPF) and leaves the facility, the additional pay differential of $5,000 shall be removed from their salary, unless transferring to another CVPF.

Training: Graduation from a standard high school or the equivalent.