Office Operations Assistant

Sygaldry Technologies; Ann Arbor (MI); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Visa sponsorship

Competitive salary & equity

Health coverage

Team offsites

Unlimited PTO

Job summary

Sygaldry Technologies in Ann Arbor, MI is seeking an organized Office Operations Assistant to support daily office functions. You will help keep the office stocked, coordinate meetings, lunches, events, and manage mail, packages, and deliveries.

The role requires hands-on tasks, proactive communication, and comfort with Google Workspace and Slack. A dependable team player with excellent organization will thrive in our supportive culture.

Qualifications

• Previous experience in office support, administration, hospitality, events, or customer service is preferred.
• Organized and attentive to detail.
• Dependable and able to follow tasks through to completion.
• Proactive, helpful, and comfortable with hands-on tasks.
• Warm and professional communication style.
• Able to manage multiple priorities in a fast-moving environment.
• Comfortable using Google Workspace, Slack, and other common workplace tools.
• Sound judgment and discretion when handling sensitive information.

Responsibilities

• Keep the office organized, stocked, and ready for use, including meeting rooms, kitchens, shared spaces, supply areas, and workstations.
• Receive, sort, and distribute mail, packages, and deliveries.
• Notify employees when packages or time-sensitive deliveries arrive.
• Order and coordinate food and beverages for team lunches, meetings, visitors, and office events.
• Handle setup and breakdown for lunches, meetings, and events.
• Assist with vendor appointments, office projects, and workspace changes.
• Maintain basic office inventories, checklists, receipts, and order records.
• Identify office or facilities needs and communicate them promptly.
• Assist with other administrative and operational tasks as needed.

Skills

Organization

Attention to detail

Multitasking

Communication

Proactiveness

Customer service

Tools

Google Workspace

Slack

Job description

About Sygaldry

Sygaldry Technologies is building quantum-accelerated AI servers to exponentially speed up training and inference. Our AI servers address the problem of rising compute and energy costs for scaling AI, enabling companies to innovate faster and more affordably. We're building the infrastructure for quantum superintelligence.

We pioneer new domains in physics, engineering, and AI, tackling the hardest challenges with a grounded, optimistic, and rigorous culture. Our team is growing — we're looking for people who want to shape how quantum and AI intersect, and unlock the potential of both together.

About the Role

Sygaldry is seeking an organized, dependable, and hands-on Office Operations Assistant to support the daily operations of our Ann Arbor office.

This person will help keep the office organized, stocked, and welcoming while supporting lunches, meetings, events, mail, packages, and other day-to-day needs.

What You'll Do

• Keep the office organized, stocked, and ready for use, including meeting rooms, kitchens, shared spaces, supply areas, and workstations.
• Receive, sort, and distribute mail, packages, and deliveries.
• Notify employees when packages or time-sensitive deliveries arrive.
• Order and coordinate food and beverages for team lunches, meetings, visitors, and office events.
• Handle setup and breakdown for lunches, meetings, and events.
• Assist with vendor appointments, office projects, and workspace changes.
• Maintain basic office inventories, checklists, receipts, and order records.
• Identify office or facilities needs and communicate them promptly.
• Assist with other administrative and operational tasks as needed.

Strong Candidates Will Have:

• Previous experience in office support, administration, hospitality, events, or customer service is preferred.
• Organized and attentive to detail.
• Dependable and able to follow tasks through to completion.
• Proactive, helpful, and comfortable with hands-on tasks.
• Warm and professional communication style.
• Able to manage multiple priorities in a fast-moving environment.
• Comfortable using Google Workspace, Slack, and other common workplace tools.
• Sound judgment and discretion when handling sensitive information.

Physical Requirements

• Ability to move throughout the office and assist with routine meeting and event setup.
• Ability to occasionally move or lift office supplies, packages, food orders, and event materials, with reasonable accommodations available as needed.

How We're Different

At Sygaldry, curiosity and intellectual courage drive our work. We approach ambitious challenges with a grounded, optimistic, and rigorous culture and know that kind people build the strongest teams. We prioritize mission over ego and collaborate openly with a strong sense of shared purpose. We dream big, yet we execute with a love of detail. We're looking for scientists, engineers, and operators to forge new paths with us at the intersection of quantum and AI.

Culture & Benefits

We lean into thoughtful use of agentic AI tools. Claude Code, Codex, and AI-assisted workflows are part of daily operations across the team, and we expect this role to benefit from these tools too. How you explore, assess, and leverage emerging AI tools is something we actively value.

• Visa Sponsorship - We know what it takes to make top talent thrive here. We're open to supporting visas whenever possible.
• Compensation - We value your contribution and invest in your future with a competitive salary and meaningful equity.
• Benefits - Your well-being matters. We provide company-sponsored health coverage to give you and your family peace of mind.
• Connection - Whether it's company offsite or casual crew socials, we make time to connect, recharge, and have fun together.
• Time Off - We trust you to take the time you need. Unlimited PTO so you can rest, recharge, and come back ready to make an impact.

We encourage applications from candidates with diverse backgrounds. We are an equal opportunity employer, and we do not discriminate on the basis of race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability, genetic information, or other applicable legally protected characteristic.

We encourage you to apply even if you do not believe you meet every single qualification. If you don’t think this role is right for you, but you believe that you would have something meaningful to to contribute to our mission, please reach out at [e-mail].

Location: This position will be based on-site in our Ann Arbor, MI office.