Office Operations & Admin Coordinator

Zion HealthShare; Saint George (UT); On-site; USD 40,000 - 48,000; Full time

Job summary

Zion HealthShare in Utah is seeking an Office Administrator to serve as the face of the organization, providing essential support to Finance, HR, Sales, and Operations. The role requires strong organization, initiative, and a proactive attitude in a nonprofit healthcare cost-sharing setting.

You will streamline daily office operations, manage mail, orders, inventory, vendor relations, and meeting logistics, while maintaining confidential records and assisting across teams on special projects.

Qualifications

• Experience in office administration, office management, operations, or a similar role.
• Strong organizational skills with the ability to manage multiple priorities.
• Excellent attention to detail and ability to maintain accurate records.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Excellent written and verbal communication skills.
• Strong interpersonal skills and a collaborative, service-oriented approach.

Responsibilities

• Coordinate the daily administrative operations of the office to maintain an organized, efficient, and professional work environment.
• Receive, sort, and distribute incoming mail and packages; coordinate outgoing shipments and deliveries as needed.
• Order and maintain inventory of office, breakroom, and workplace supplies while tracking expenditures and supporting annual budget planning.
• Coordinate office vendors and service providers, including scheduling maintenance and communicating facility or service needs.
• Conduct routine office walkthroughs to identify facility or cleanliness concerns and coordinate resolutions with the appropriate vendors.
• Assist the Finance team by preparing and coordinating documentation related to office purchases, vendor invoices, reimbursements, and approved payment requests.
• Coordinate conference room schedules, travel arrangements, and logistics for meetings, trainings, and company events, including ordering meals and refreshments as needed.
• Research office products and service providers and provide recommendations for cost-effective purchasing and operational improvements.
• Support Human Resources with employee engagement activities, onboarding logistics, company initiatives, and other administrative projects.
• Maintain accurate office records, purchasing documentation, and administrative files while providing general support for cross-functional projects and other duties as assigned.

Skills

Office administration

Organizational skills

Attention to detail

Microsoft Office Suite

Communication skills

Team collaboration

Confidentiality

Independent work

Tools

Microsoft Office Suite

Job description

Zion HealthShare in Utah is seeking an Office Administrator to serve as the face of the organization, providing essential support to Finance, HR, Sales, and Operations. The role requires strong organization, initiative, and a proactive attitude in a nonprofit healthcare cost-sharing setting.

You will streamline daily office operations, manage mail, orders, inventory, vendor relations, and meeting logistics, while maintaining confidential records and assisting across teams on special projects.