Office & Marketing Coordinator

Iconica | Architecture - Construction - Engineering; Madison (WI); On-site; USD 42,000 - 54,000; Full time

Job summary

Iconica is seeking an Office & Marketing Coordinator to support a broad range of activities across the firm. The role touches marketing, events, office coordination, and project support, offering variety and opportunities to contribute to multiple teams.

Ideal candidates will be organized, proactive, and able to collaborate with colleagues across departments, with strong communication skills and a positive, team-oriented mindset.

Qualifications

• Previous experience in an administrative, marketing, office coordination, or similar support role.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office products (Word, Excel, PowerPoint).
• Strong time management and organizational skills.

Responsibilities

• Support company events, meetings, employee celebrations, and other activities that help create a positive and connected workplace.
• Assist with internal communications, including the monthly company newsletter and employee announcements.
• Collaborate with the marketing team to create content highlighting Iconica’s projects, people, events, and community involvement.
• Attend company, recruiting, client, and community events to take photos and gather content for social media and other marketing efforts.
• Coordinate company promotional items, swag, photos, and other marketing materials.
• Help keep the office running smoothly by coordinating supplies, mail, calendars, meetings, vendors, and other day-to-day needs.
• Prepare workspaces and welcome materials for new employees and provide administrative support for recruiting and onboarding.
• Support project teams with administrative needs, including project documentation, permits, subcontractor outreach, and other tasks as needed

Skills

Office coordination

Microsoft Office

Communication skills

Time management

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Join Iconica as an Office & Marketing Coordinator!

At Iconica, we take a collaborative approach to design and construction, bringing architecture, engineering, and construction together under one roof. We foster a supportive, team-oriented environment where people can grow professionally while contributing to meaningful projects. As a full-service firm, we prioritize strong relationships, thoughtful solutions, and successful outcomes—for both our clients and our team.

Are you organized, creative, and someone who enjoys working with a variety of people and responsibilities? We’re looking for an Office & Marketing Coordinator to take on a unique role that touches many different areas of our business—from marketing and employee events to office coordination and project support. This is a great opportunity for someone who enjoys variety, takes initiative, and likes being involved in different aspects of the company.

Key Responsibilities:

• Support company events, meetings, employee celebrations, and other activities that help create a positive and connected workplace
• Assist with internal communications, including the monthly company newsletter and employee announcements
• Collaborate with the marketing team to create content highlighting Iconica’s projects, people, events, and community involvement
• Attend company, recruiting, client, and community events to take photos and gather content for social media and other marketing efforts
• Coordinate company promotional items, swag, photos, and other marketing materials
• Help keep the office running smoothly by coordinating supplies, mail, calendars, meetings, vendors, and other day-to-day needs
• Prepare workspaces and welcome materials for new employees and provide administrative support for recruiting and onboarding
• Support project teams with administrative needs, including project documentation, permits, subcontractor outreach, and other tasks as needed

Qualifications & Background:

• Previous experience in an administrative, marketing, office coordination, or similar support role
• Proficiency with Microsoft Office products (Word, Excel, PowerPoint)
• Effective working individually and within team environments
• Strong time management, organizational and priority setting skills
• Demonstrated independent problem-solving ability
• Strong attention to detail
• Initiative, curiosity, and an eagerness to learn
• Excellent written and verbal communication skills

Equal Employment Opportunity/Affirmative Action Employer

Why Iconica?

Iconica has been recognized as a Madison Top Workplace for five consecutive years (2022–2026) by the Wisconsin State Journal. We're proud of the culture we've built and the people who make it possible.