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Office Manager / Workplace Operations Specialist - 6 month fixed term contract

Cover Genius

New York (NY)

On-site

USD 75,000 - 90,000

Full time

11 days ago

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Job summary

An innovative firm is seeking an Office Manager / Workplace Operations Specialist for a 6-month fixed-term contract. This role is pivotal in ensuring smooth daily operations, managing facilities, and enhancing employee experiences. Candidates should possess strong organizational skills and a collaborative mindset, thriving in a dynamic environment. Join a diverse team committed to excellence and flexibility, where your contributions will shape a welcoming workplace culture. If you're ready to make an impact and drive operational success, this opportunity is for you.

Benefits

Flexible Work Environment

Social Initiatives

Peer Recognition and Rewards

Qualifications

4+ years in office or facilities management roles.
Strong organizational and interpersonal skills.
Knowledge of health and safety protocols.

Responsibilities

Oversee daily office operations and manage vendors.
Ensure a seamless employee experience and workplace safety.
Collaborate with teams to optimize processes.

Skills

Office Management

Facilities Management

Interpersonal Skills

AV Systems Knowledge

Budget Management

Cultural Awareness

Negotiation Skills

Education

Notary Public Registration

Office Manager / Workplace Operations Specialist - 6 month fixed term contract

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Office Manager / Workplace Operations Specialist - 6 month fixed term contract

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Join to apply for the Office Manager / Workplace Operations Specialist - 6 month fixed term contract role at Cover Genius

The Company

Cover Genius is a Series E insurtech that protects the global customers of the world’s largest digital companies including Booking Holdings, owner of Priceline, Kayak and Booking.com , Intuit, Uber, Hopper , Ryanair , Turkish Airlines, Descartes ShipRush, Zip and SeatGeek. We’re also available at Amazon , Flipkart , eBay , Wayfair and SE Asia’s largest company, Shopee. Our partners integrate with XCover , our award-winning insurance distribution platform, to embed protection for millions of customers worldwide each year.

Our team and products have been recognized with dozens of awards including by the Financial Times which ranked Cover Genius as the #1 fastest-growing company in APAC in 2020. Our diverse team across 20+ countries and many language groups commit itself to diverse cultural programs, in particular “CG Gives” which makes social entrepreneurs out of us all and funds development initiatives in global communities.

Our People are

Bold, Authentic, Purposeful and Inspired

Our People are not

Perfect, Traditional, Complacent or Cautious

About The Role

As an Office Manager / Workplace Operations Specialist on our Workplace Operations Team, brings our purpose to life by working at the very heart of our business as innovators across all administration and service areas relating to our offices.

You will be responsible for overseeing daily office operations, managing facilities, coordinating workplace services, and ensuring a seamless employee experience. You will collaborate with cross-functional teams to optimize processes, maintain a safe and welcoming work environment, and support company culture.

To drive success in this role, you will have strong organizational skills, excellent interpersonal skills, basic knowledge on operating AV systems and other applications required, proactive, collaborative and a team player.

What will your day look like? You will...

Build and maintain relationships with your stakeholders
Manage workplace day to day operations and services
Manage vendors and build relationship
Manage workplace operations budget for your location

From managing day-to-day facility operations to ensuring other initiatives are in place, your work will shape how our offices feel and function. Whether it’s streamlining processes, supporting workplace safety, ensuring compliance or championing a seamless workplace experience, your impact will be felt in our hubs. Regular collaboration with other team members and Leadership Team in the office/hubs will be key in ensuring our work environments are safe, compliant, and conducive to productivity, reflecting our culture and commitment to excellence are achieved.

To help us level up, you'll ideally have:

Proven experience in office management, facilities management, or other related workplace operations roles for at least 4 years
Registered as a Notary Public
Experience managing multiple priorities and delivering work quickly and to a high standard
Adaptability and the ability to think quickly to reach a solution (things don’t always go to plan)
Experience with working with people from different cultures with excellent communication skills and a collaborative mindset
Detailed oriented, flexible and think out of the box
Knowledge of health, safety, and security protocols within the workplace
Ability to negotiate with vendors and manage budgets effectively

Cover Genius not only cares about being the best in our industry, we care about our team. We’re a business that understands life can be fluid and so we flex to ensure we provide the environment to suit that. What does that mean?

Flexible Work Environment - we are outcome focussed and understand that for our people to perform at their best flexibility is critical.
Work with like-minded people who are passionate about both the work we're doing and giving back. Our CG Gives programs enables us to all become philanthropists through our peer recognition and rewards system.
Social Initiatives - pictures speak a thousand words!

Sound interesting? If you think you have the best composition of the above, send us your resume and let's chat!

This position is a 6 month fixed term contract. You will be expected to attend the office at 11 West 42nd Street 5 days a week.

Compensation range > $75,000 - $90,000 pro rated.

Cover Genius promotes diversity and inclusivity. We don't tolerate discrimination, demeaning treatment of anyone, or harassment due to race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or any other legally protected status.

Seniority level

Seniority level
Mid-Senior level

Employment type

Employment type
Temporary

Job function

Job function
Administrative
Industries
Insurance, Financial Services, and Banking

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