Office Manager - Vicksburg 61N

117090 SGA Dental Partners OPCO LLC; Vicksburg (MS); On-site; USD 52,000 - 72,000; Full time

Job summary

The Dental Office Manager position in Mississippi at SGA Dental Partners OPCO LLC oversees daily office operations and staff to ensure efficient service delivery and cost control. You will develop procedures for administrative activities, manage records, reception, billing, and vendor relationships while supporting the dental team.

Ideal candidates have a Bachelor’s degree and 5+ years of progressive management in a dental setting, with strong Excel and dental software skills, plus excellent

Qualifications

• Bachelor’s degree preferred and 5+ years progressive management experience.
• At least three years managing a dental office and excellent customer service.
• Strong understanding of insurance, billing, and treatment planning.
• Dental software proficiency.

Responsibilities

• Plan and manage dental office operations to ensure patient service.
• Lead front and back-office teams and provide staff coaching.
• Oversee record-keeping, billing, accounts receivable, and claims.
• Ensure OSHA guidelines, safety, and quality control.
• Manage vendor selection, purchasing, and budgets.
• Recruit, train, and develop office staff; conduct reviews.
• Optimize production and hygiene schedules for goals.
• Respond to patient and dentist needs and inquiries.
• Run reports and audits as requested.

Skills

Excel proficiency

Multitasking

Communication

Team leadership

Attention to detail

Education

Bachelor’s degree preferred

Tools

Dental software proficiency

Job description

The Dental Office Manager oversees and manages the daily activities of the dental office and staff to ensure efficient operations, service delivery, and expense control. They develop and implement procedures and policies for all administrative activities within the Dental Office. The Dental Office Manager will manage record-keeping, document preparation, reception, bill or invoice processing, maintenance services, technical support, project coordination/scheduling, and other related internal operations.

Essential Duties

• Plan and manage dental office operations to ensure excellent patient service and support
• Create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication, safety, and help the team members to grow to their fullest potential
• Oversee daily office activities and provide support and assistance to the dental staff as needed
• Respond efficiently to patient and Dentist needs and inquires
• Resolve concerns/complaints from customers and team members
• Supervise both front and back-office teams and cover roles if necessary to ensure highest quality dental care for our patients
• Organize and maintain patient files and records, retrieve test results as needed for the dentist’s evaluation
• Oversee the selection of vendors and the purchase of office equipment and supplies and operating expenses
• Track and analyze operational costs and monitor budgets
• Recruit, train, and coach office staff to achieve optimal performance including team building activities and annual reviews
• Ensure production and hygiene schedules are optimized to meet SGA’s goals
• Review insurance coverage of a patient, submit claims and follow up with insurance companies when needed and manage accounts receivable
• Ensure all OSHA guidelines are met
• Perform marketing and public relations to promote dental office
• Oversee payment collections from patients and contact insurance offices for payment settlements
• Run reports and audits as needed or requested
• Assumes and executes additional responsibilities as assigned

Knowledge/Skills/Abilities

• Strong knowledge of Microsoft Excel
• Ability to manage multiple tasks simultaneously
• Ability to work under pressure and meet deadlines
• Excellent interpersonal skills and team spirit
• Thoroughness and attention to detail
• Ability to work collaboratively with dentists and Regional Operations Director to strategize and build the dental practice
• Ability to engage and communicate effectively with patients, doctor and staff
• Possess the ability to communicate with others in a courteous and professional manner

Education/ Experience

Bachelor’s degree preferred. 5+ years of progressive management experience At least three years of work experience managing a dental office and excellent customer service Strong understanding of insurance, billing, and treatment planning Dental software proficiency

Physical/ Environmental Requirements

Must be able to carry and lift items weighing up to 25 pounds. This position will require sitting for long periods of time, walking, standing, bending, and walking, as well as using fine motor skills, such as finger dexterity for typing and using small hand tools. This position requires average to above average visual acuity and hearing. Prolonged periods sitting at a desk and working on a computer. Must be able to read memos, computer screens, personnel forms, and clinical and administrative documents

In hometown communities, SGA Dental Partners is a beacon of positive energy, delivering the highest level of clinical excellence and patient-centered care.

In order to maintain a high level of clinical excellence, SGA Dental Partners and dental practices affiliated with SGA maintain a drug free and alcohol free workplace. All new hires are required to pass a full panel drug screening as a condition of employment.

SGA Dental Partners is an Equal Opportunity Employer and values diversity at every level of our team. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

In hometown communities across the country, SGA Dental Partners is a beacon of positive energy, making a meaningful difference in the lives of patients, team members, and the communities we serve. Built through the coming together of long respected dental practices, we are united by a shared commitment to clinical excellence, compassionate care, and a people first culture.

At SGA, we believe in continuous improvement because we know that when our people grow, our care gets better. Guided by our Empower Improvement mindset and our belief that we get better every day, we invest in our teams through development, collaboration, and leadership opportunities. Whether you are early in your career or an experienced professional, you will find an environment that supports growth, recognizes contribution, and encourages innovation.