Office Manager – Study Abroad Business Support

Austin Community College; Arkansas; On-site; USD 35,937 - 43,923; Full time

Job summary

A public educational institution is seeking an Office Manager for its Study Abroad & International Exchange office in Arkansas. The role involves managing the international travel registry, overseeing scholarship opportunities, and supporting office operations. Candidates should have a bachelor's degree in a related field and at least three years of administrative experience. Strong analytical and communication skills, along with proficiency in Microsoft Office and relevant tools, are essential. This position offers a salary of $39,930. The application requires a cover letter, references, and resume.

Qualifications

• Bachelor's degree in public administration, general business, or a related field required.
• At least 3 years of professional or administrative experience preferred.
• Experience with databases and Excel spreadsheets is beneficial.

Responsibilities

• Manage international travel registry and ensure compliance with policies.
• Oversee funding opportunities and application processes for scholarships.
• Maintain office supplies and facilitate training for new employees.

Skills

Analytical skills

Communication skills

Microsoft Office Suite

Education

Bachelor's degree in public administration or related field

Tools

Excel spreadsheets

University of Arkansas Workday system

Starfish

Razorbuy

Terra Dotta Risk Management Tool

Job description

Office Manager - Study Abroad Business Support

This position is Open until filled. Early applications are encouraged as the position may close before the listed deadline once a suitable candidate is found.

Summary of Job Duties

The Office Manager supports the daily operations of the Office of Study Abroad & International Exchange.

• Analyze and manage the international travel registry, ensuring full compliance with international travel policies and regulations.
• Oversee scholarship and funding opportunities for students participating in study abroad programs, including promotional activity, the application process, and award disbursement.
• Support the contract and memorandum of understanding processes for University of Arkansas-administered study abroad programs.
• Answer and direct telephone calls and emails from students, parents, faculty, and staff to appropriate departments or individuals.
• Monitor office supplies and manage the ordering process for new stationery, furniture, appliances, and electronics as necessary.
• Coordinate and facilitate trainings for new office employees.
• Assist new office employees with their employment paperwork in collaboration with GSIE Human Resources.
• Ensure the office is well-maintained, safe, and clean, including overseeing repairs and maintenance of appliances and office equipment.
• Monitor peer advisors to ensure that they stay on task with their responsibilities.
• Support the office with outreach, marketing and event initiatives.

Regular, reliable, and non-disruptive attendance is an essential job duty, as is the ability to create and maintain collegial, harmonious working relationships with others.

Minimum Qualifications

The formal education equivalent of a bachelor's degree in public administration, general business, or a related field.

Preferred Qualifications

• At least three years of professional or administrative experience
• Experience with University of Arkansas Workday system, Starfish, Razorbuy, and Terra Dotta Risk Management Tool
• Experience using databases and Excel spreadsheets

Knowledge, Skills & Abilities

• Knowledge and experience with the Microsoft Office Suite
• Strong analytical and communication skills
• Demonstrated ability to maintain a professional demeanor and work discreetly with confidential records and information

Salary Information

39,930.00

Required Documents to Apply

Cover Letter/Letter of Application, List of three Professional References (name, email, business title), Resume

Optional Documents

Proof of Veteran Status

Recruitment Contact Information

Melissa Erwin
Assistant Dean of Financial Affairs
[e-mail]