Office Manager - St. Stanislaus Kostka Academy - Goose Island - Vic. III

Archdiocese of Chicago; Chicago (IL); On-site; USD 35,000 - 45,000; Full time

Job summary

A leading educational institution in Chicago seeks an Office Assistant to support daily operations. The ideal candidate will be cheerful, resourceful, and bilingual in Spanish. Responsibilities include managing attendance, processing tuition, and facilitating communication within the school community.

Qualifications

• Previous experience as an Office Assistant in a school setting preferred.
• Knowledge of Power School and FACTS tuition management program preferred.

Responsibilities

• Manage daily attendance and student database using Power School.
• Process tuition billing and communicate with families.
• Prepare weekly school email notifications and oversee school calendar.

Skills

Bilingual Spanish

Resourcefulness

Cheerfulness

Education

High School Diploma

Tools

Google Platform

Microsoft Word

Microsoft Excel

Job description

Visit School Website

Zip Code 60642

The Archdiocese of Chicago Catholic schools serve more than 40,000 students in 154 elementary and high schools in Cook and Lake counties. It is one of the largest private school systems in the United States. Its schools have received 96 Blue Ribbon awards from the U.S. Department of Education over the past 10 years.

Key Responsibilities:

• Primary responsibilities include, but are not limited to the following:
• Power School: Daily attendance, student and staff database, report cards, class list, family directory, Office of Catholic School Surveys
• FACTS Tuition: Annual input processing, review monthly billing and process incidental billing for Extended Day Care Program, tuition agreement assistance, monitor and communicate with families in arrears.
• Order books and supplies, transportation
• Collect, store and provide transfers of records both medical and academic
• Prepare and send out weekly school email notifications
• Oversee school calendar and other important reports and requirements including fire drill reports, gift acknowledgements, and school pictures, and prep for meetings.
• Arrange for mailings and other communications
• Submit School deposits to the Operations Director
• Other Communication: answering phones/voicemail/email/website ∙ Other responsibilities as needed by the Principal.

Requirements:

• Cheerful, aligned to school mission and core values
• Willing to take initiative, resourceful
• Bilingual Spanish, Fluency required
• Knowledge of the Google platform, Microsoft Word and Excel (Publisher and Powerpoint helpful)
• Knowledge of Power School and FACTS tuition management program preferred
• Previous experience as an Office Assistant in a school setting is preferred.