Office Manager - St. Pascal Regional Catholic School

Archdiocese of Saint Paul and Minneapolis; Saint Paul (MN); On-site; USD 80,000 - 100,000; Full time

Job summary

L'Archidiocèse de Saint Paul et Minneapolis recherche un gestionnaire de bureau scolaire pour gérer les fonctions administratives de St. Pascal Regional Catholic School. Ce rôle exige d'excellentes compétences interpersonnelles, une attention aux détails et la capacité de multitâche dans un environnement dynamique. Le gestionnaire sera également responsable de la conformité réglementaire ainsi que de la gestion des finances de l'école.

Benefits

Assurance maladie et dentaire

Plan de retraite 403(b) avec match de 3%

Assurance vie

Protection contre l'incapacité

Qualifications

• Expérience en gestion des enregistrements et finance.
• Capacité à travailler dans un environnement dynamique.
• Compétences en communication écrite et orale.

Responsibilities

• Gestion des opérations du bureau et des enregistrements des étudiants.
• Assistance administrative aux membres du personnel et au principal.
• Coordination des événements scolaires et communication avec les parents.

Skills

Interpersonal Skills

Attention to Detail

Multitasking

Office Software Proficiency

Job description

The School Office Manager at St. Pascal Regional Catholic School plays a crucial role in the efficient operation of our school's administrative functions and serves as the primary liaison to our families. The roles and responsibilities will vary by season depending on the specific needs of the school, but typically include the following:

1. Front Desk Operations:Serving as the first point of contact for visitors, parents, and students who enter the school office. Greeting guests, answering phone calls, sorting mail, and responding to inquiries in a professional and welcoming manner.
2. Student Records Management:Maintaining accurate and up-to-date student records, including enrollment information, attendance records, and academic transcripts. Ensuring compliance with relevant privacy laws, such as the Family Educational Rights and Privacy Act (FERPA).
3. Communications:Assisting with the dissemination of information to parents, students, and staff members. This may involve preparing newsletters, notifying Ascension Catholic Academy regarding changes to the school website, and sending out announcements via email or other communication channels.
4. Procurement and Supply Inventory:Monitoring and ordering office/classroom supplies, textbooks, and other materials as needed. Keeping track of inventory levels and ensuring that essential items are always available.
5. Financial Management:Assisting with financial tasks such as processing payments and managing petty cash in collaboration with Ascension Catholic Academy’s finance department as needed.
6. Scheduling and Event Coordination:Managing the school's calendar of events, including parent-teacher conferences, school assemblies, and extracurricular activities. Coordinating logistics such as room reservations, equipment setup, and attendee communication.
7. Clerical Tasks:Performing various clerical duties such as generating correspondence, filing documents, and photocopying materials. Maintaining organized filing systems both in physical and digital formats.
8. Health and Safety Compliance:Assisting with health and safety protocols within the school, such as maintaining emergency contact information, coordinating drills, and ensuring compliance with relevant regulations.
9. Administrative Support:Provide administrative support to the school's principal and other administrative staff members.

Other Duties as Assigned:Taking on additional responsibilities as needed to support the smooth functioning of the school's administrative operations.In addition to these specific responsibilities, a school secretary is expected to demonstrate strong interpersonal skills, attention to detail, and the ability to multitask effectively in a fast-paced environment. They should also have proficiency in office software applications such as word processing, spreadsheet management, and email communication.Benefits Overview:Ascension Catholic Academy provides a comprehensive benefits package designed to support our employees’ health, financial security, and work-life balance. Our benefits include medical and dental insurance coverage for employees and their eligible dependents, with options for a Health Savings Account (HSA) or a Flexible Spending Account (FSA), depending on the chosen health plan. Employees receive life insurance with the option for supplemental coverage, as well as long-term disability protection. We offer a 403(b) retirement plan with a 3% employer match for retirement planning. Full benefit details, terms, and conditions are outlined in Ascension’s Employee Handbook and plan documents, available upon request. Eligibility for certain benefits may vary based on employment status and length of service.Starting Pay: $20 per hourStarting pay is determined by the candidate's experience and education levelAscension Catholic Academy is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment.