Office Manager- OB/GYN

Socket.dev; Baltimore (MD); On-site; USD 70,000 - 100,000; Full time

Job summary

The University of Maryland Faculty Physician’s Inc. is seeking an experienced Administrative Supervisor to oversee the office's administrative support, supervise staff, interpret policies, and ensure smooth operations.

You will manage workflows, develop guidelines, and coordinate with HR on disciplinary actions, while maintaining confidentiality. Strong MS Office skills, detail orientation, and the ability to work independently in a dynamic environment are essential.

Qualifications

• Bachelor's degree preferred
• Five years related experience and/or training
• Accurate typing and data entry skills
• Excellent organization skills
• Working knowledge of department software
• Advanced MS Office (Word/Excel/PowerPoint/Outlook) is a must
• Excellent interpersonal skills
• Attention to details
• Self-starter and ability to work independently in a dynamic and rapidly changing environment

Responsibilities

• Supervise staff and manage workflow and performance.
• Oversee daily operations and ensure efficient operation within budget and policies.
• Monitor staff performance and provide coaching to improve results.
• Document disciplinary actions and assist HR with processes.
• Support development and implementation of admin policies and guidelines.
• Promote teamwork and effective communication across departments.

Skills

Leadership

Staff supervision

Organization

Communication

Problem solving

Education

Bachelor's degree

Tools

MS Office

Job description

Coordinates and supervises administrative support for the office. May support management with advanced administrative support. Performs a variety of administrative/supervisory duties, such as assigning work to other clerical employees, interpreting policies, and maintaining reports to ensure the smooth daily operations of the department/office/clinic (d/o/c). Requires a working knowledge of FPI and department policies, practices and procedures. The role requires recurring use of oversight of technical skills found in the group supervised. The group supervised may perform administrative or specialized support functions. The role is also responsible for department specific assignments. Exhibits professionalism and trustworthiness, and handle confidential and sensitive information; and other duties as assigned.

ESSENTIAL FUNCTIONS

• Responsible for the administrative support functions for the department/office/clinic. This includes staff supervision, workflow, and performance management of assigned staff to include policy interpretation. Explains and applies work rules, standards, and guidelines. Provides input in establishing work standards, guidelines, and procedures.
• Oversees daily operations to insure efficient and effective operation of area of responsibility. Supervises and coordinates activities of workers who perform office support duties which support the development and implementation of policies, procedures, standards, training and methods for managing a specialized system or program; operates within budget.
• Monitors work of staff, closely and ongoing, to assess and problem-solve. Reviews performance on a daily basis and provides suggestions and gives instructions for improving work. Helps employees establish deadlines for work assignment and completion. Modifies work plans, methods and procedures, determines work priorities and develops work schedules to provide adequate staff coverage. Provides work instruction and assists employees with difficult and/or unusual assignments; encourages innovation. Assigns and distributes work, reviews work for accuracy and completeness and returns assignments with recommendations for proper completion.
• Documents causes for disciplinary action and initiates appropriate action in accordance with FPI policy. Implements performance improvement plans. Provides input for termination in consultation with HR and department leadership. Makes formal recommendations for disciplinary action. Responds to formal and informal employee grievances and prepares written responses.
• Participates in the development and implementation of short-and long-term work plans and objectives for administrative support staff. Assists employees in understanding/implementing d/o/c policies and procedures. Ensures staff are crossed trained appropriately to prevent any lapses in the delivery of services. Participates in the development of guidelines for prioritizing work activities, evaluating effectiveness, and modifying activities as necessary.
• Resolves problems encountered during daily operations and determines appropriate solutions; promotes teamwork. Encourages regular communication, informs staff of relevant business issues and their impact on the organization. Identifies, analyzes and resolves work problems.

EDUCATION and/or EXPERIENCE

• Bachelor's degree from four-year college or university preferred
• Five years related experience and/or training; or equivalent combination of education and experience
• Accurate typing and data entry skills
• Excellent organization skills
• Working knowledge of software used by department
• Advanced Proficiency in MSOffice (Word/Excel/PowerPoint/Outlook) is a must. Working knowledge of internet research tools
• Excellent interpersonal skills
• Knowledge of general customer service practices
• Attention to details
• Self-starter and ability to work independently in a dynamic and rapid changing environment

Total Rewards The referenced base salary range represents the low and high end of University of Maryland’s Faculty Physician’s Inc. salary range for this position. Some candidates will not be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, internal equity, responsibility factor and span of control, education/training and other qualifications. University of Maryland Faculty Physician’s Inc. offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://www.umfpi.org/jobs/summary-employee-benefits.