OFFICE MANAGER - KYTV/KSPR

NAB Leadership Foundation; Dallas (TX); On-site; USD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a dedicated administrative professional to support executive management. This role involves coordinating accounting practices, managing payroll, and ensuring effective communication across teams. The ideal candidate will have strong organizational and interpersonal skills, with a focus on confidentiality and teamwork. Join a dynamic environment where your contributions will directly impact operational success and employee satisfaction. If you thrive in fast-paced settings and are ready to take on diverse responsibilities, this opportunity is perfect for you.

Qualifications

• 3-5 years of administrative experience required.
• Extensive experience with Microsoft Office is essential.

Responsibilities

• Collaborate with accounting for sound practices at the local level.
• Coordinate vendor invoice processing and manage payroll.

Skills

Administrative Skills

Microsoft Office

Interpersonal Skills

Organizational Skills

Basic Accounting Knowledge

Writing Skills

Education

High School Diploma

4-Year College Degree

Job description

About Gray Media:

Gray Media, also known as Gray, is a multimedia company headquartered in Atlanta, Georgia. It was formerly known as Gray Television, Inc. Gray is the nation's largest owner of top-rated local television stations and digital assets, serving 113 television markets that collectively reach approximately 36% of US television households. Its portfolio includes the top-rated television station in 77 markets, and the first or second-highest-rated station in 100 markets. Gray also owns the largest Telemundo Affiliate group with 43 markets, reaching nearly 1.5 million Hispanic TV households. Additionally, Gray Digital Media offers digital marketing strategies through its full-service digital agency. Other media properties include Raycom Sports, Tupelo Media Group, PowerNation Studios, and studio production facilities like Assembly Atlanta and Third Rail Studios.

Job Summary/Description:

This role involves performing administrative and accounting duties for executive management. The successful candidate will work closely with the executive team, shared services accounting, and human resources to ensure effective communication across station teams and Gray Media.

Duties/Responsibilities include, but are not limited to:

1. Collaborate with Shared Services Accounting to ensure sound accounting practices at the local station level.
2. Coordinate vendor invoice processing for proper payment via Accounts Payable, including G/L coding.
3. Communicate with the sales department and Shared Services regarding customer invoicing and accounts receivable.
4. Log and forward locally received payments to Shared Services.
5. Provide payment posting instructions.
6. Review and approve customer billing.
7. Process adjustments, transfers, and refunds.
8. Reconcile broadcast logs.
9. Assist with calculating sales commissions.
10. Maintain petty cash.
11. Coordinate with HR, Benefits, and Payroll to implement benefit and compensation plans.
12. Conduct new hire onboarding and orientations.
13. Maintain personnel files and payroll records.
14. Coordinate bi-weekly payroll processing and changes.
15. Manage recruiting and EEO efforts, including posting employment openings and ensuring compliance with FCC and regulatory reporting.
16. Serve as the station's Safety Coordinator, maintaining safety program documentation.
17. Communicate effectively with employees, clients, and vendors.
18. Perform other duties as assigned by the General Manager and Accounting Manager.

Qualifications/Requirements:

1. 3-5 years of administrative experience.
2. High school diploma required; 4-year college degree preferred.
3. Extensive experience with Microsoft Office.
4. Ability to maintain confidentiality.
5. Strong interpersonal and organizational skills.
6. Ability to meet deadlines.
7. Basic accounting knowledge.
8. Experience with benefits and HR policies.
9. Ability to work in a fast-paced, team-oriented environment.
10. Strong writing skills under deadline pressure.
11. Initiative and quick learning ability.

Application Process:

If qualified and interested, visit https://gray.tv/careers#currentopenings. Search by job title or station call letters, or click "apply now" to upload your resume, cover letter, and references. Current employees can apply through the Gray-TV UltiPro portal.

Additional Information:

Gray Media is a drug-free workplace and is committed to equal employment opportunity (EEO) without regard to race, color, religion, sex, national origin, age, disability, or genetics. The company complies with all applicable laws and prohibits workplace harassment based on protected characteristics. Employees are encouraged to be vaccinated against COVID-19 before their first day of work.