Office Manager, Ketchikan

Kansas City Area Transportation Authority; Ketchikan (AK); On-site; USD 34,000 - 48,000; Full time

Benefits offered by this job

Health/Dental/Vision

401K

Profit sharing

Disability insurance

Life/AD&D Insurance

Paid time off

Paid holidays

Job summary

Petro 49, Inc. seeks an Office Manager to oversee administrative processes at the Plant location and manage the accounting function, ensuring accurate reporting to Corporate Accounting.

The role leads office staff, coordinates daily operations, and ensures compliance with company policies while delivering professional service to internal and external stakeholders.

Qualifications

• Two years combined experience in accounting and/or bookkeeping and office management.
• Experience in a fuel or industrial environment helpful but not required.
• Experience in retail management desirable.

Responsibilities

• Lead all office staff and assign duties to maximize efficiency and customer service.
• Ensure office work products comply with company policies and procedures.
• Perform daily banking and post office runs.
• Assist in data processing, accounting, and customer service as needed.
• Handle high level A/R issues on a daily basis.
• Research and respond to requests from other plants and locations regarding accounting issues.
• Report to Corporate Accounting on all items for the Plant and Company Marina.
• May assist with dispatching fuel deliveries depending on location.
• Maintain office equipment and supplies.
• Other duties as assigned by the Plant Manager.

Skills

Accounting basics

Office management

Communication

Leadership

Time management

Tools

Email

Word processing

Spreadsheets

Job description

Petro 49, Inc. is a Government Contractor and an Equal Opportunity Employer and abides bythe requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibitdiscrimination against qualified individuals based on their status as protected veterans orindividuals with disabilities, and prohibit discrimination against all individuals based ontheir race, color, religion, sex, gender identity, sexual orientation, or national origin.Moreover, these regulations require that covered prime contractors and subcontractors takeaffirmative action to employ and advance in employment qualified individuals without regardto race, color, religion, sex, national origin, protected veteran status or disability.
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Compensation and Hours

Minimum Salary: DOE/Hour

Maximum Salary: DOE

Type of Job: Full Time

Hours per Week: 40

Benefits: Health/Dental/Vision/401K

Anticipated Job Duration: Year Round

Job Description

OFFICE MANAGER

STATUS: This is a full-time non-exempt position with overtime available.

SUMMARY: This position is responsible for managing all administrative processes for the Plant office. Directly accountable for the accounting processes of the Plant including compilation, completion and accuracy of the information forwarded to the Corporate Accounting Department.

STAFF: Lead for all office personnel at location

• Company profit sharing and 401k Plan.
• Company subsidized Medical/Dental/Vision plans for individual and family coverage.
• Company paid Short-Term and Long-Term Disability insurance.
• Company paid Life and AD&D Insurance with options for additional individual and family coverage.
• Paid time off and paid holidays.

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DUTIES & RESPONSIBILITIES

Lead the activities of all office staff. Assign duties to maximize efficiency, superior customer service, and maintain a professional and smooth running office environment.

Responsible for ensuring that the office work product for the Plant is performed in accordance with company policies and accepted procedures.

Perform daily banking and post office runs.

Assist as needed in all areas of data processing, accounting, and customer service.

On a daily basis, handle high level or elevated customer A/R issues.

Research and respond to requests and inquiries from other Plants and Company locations regarding various accounting issues.

Report to the Corporate Accounting Department on all accounting and related items for the Plant and Company Marina.

Depending on the Plant location, may assist with dispatching of fuel deliveries to truck drivers.

Maintain office equipment and supplies.

Other work related duties as assigned by the Plant Manager.

KNOWLEDGE, SKILLS AND ABILITIES

Requires knowledge of accounting processes and computer systems. Requires thorough understanding of e-mail, word processing and spreadsheet applications.

Must have excellent communication skills and be effective in oral and written communication.

Requires ability to lead employees and monitor their work quality.

Must be capable of working effectively under time constraints to meet Company deadlines.

Understands the roles and responsibility of the Plant Manager and Plant personnel in order to effectively forward problems for resolution.

Needs to possess ability to remain calm under pressure and represent Petro Marine Services and the Plant in a professional and courteous manner.

QUALIFICATIONS

Two years combined experience in accounting and/or bookkeeping and office management. Experience in a fuel or industrial environment helpful but not required. Experience in retail management desirable.

PHYSICAL REQUIREMENTS

LANGUAGE SKILLS

Ability to respond to common inquiries or complaints from employees, customers, or service providers. Ability to write and effectively communicate utilizing e-mail. Ability to communicate effectively with all employees, customers and vendors to facilitate problem resolutions.

PHYSICAL DEMANDS

Individual may need to sit or stand as needed. May require walking primarily on a level surface for periodic periods through out the day. Reaching above shoulder heights, below the waist or lifting as required to move hardware. Proper lifting techniques required. Must be able to occasionally lift 50 lbs., routinely lift 25 lbs.

WORKENVIRONMENT

Exposure is ambient room temperatures, lighting and traditional office equipment as found in a typical office environment. Depending on the plant location, this position may have limited exposure to industrial areas and marine locations which requires the use of personal protective equipment such as appropriate foot wear, safety glasses with side shields and mandatory hearing protection. Industrial areas include hazardous chemicals, fumes, and petroleum by-products.

Petro49, Inc. is a federal contractor and an Equal Opportunity Employer and abides by the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment qualified individuals without regard to race, color, religion, sex, national origin, protected veteran status or disability.

Required Job Qualifications

Have you ever been convicted of a felony?