Office Manager I

Corient Services LLC; San Diego (CA); On-site; USD 41,000 - 52,000; Full time

Benefits offered by this job

401(k) Plan with Employer Matching

Medical Plan options

Dental, Vision & Life Insurance

Paid Leave

Flexible Spending Accounts

Commuter & Transit benefits

Job summary

Corient is seeking an energetic Office Operations & Reception Associate to welcome visitors, manage front-desk duties, and support day-to-day operations at our San Diego office. You will coordinate onboarding, assist HR, handle mail, and help run events while ensuring security and a smooth workplace experience.

Ideal candidates have a high school diploma, strong organizational skills, proficiency in MS Office, and comfort with AV setup and basic IT tasks.

Qualifications

• High school diploma required; associate/bachelor's preferred.
• Experience in office management, hospitality, or administrative roles.
• Proficiency in Microsoft Office and visitor management systems.

Responsibilities

• Greet visitors and manage front-desk activities.
• Coordinate office operations and facilities tasks.
• Support HR onboarding and workspace setup.
• Assist with events and office logistics.
• Monitor safety and security procedures.
• Coordinate with vendors and IT troubleshooting.

Skills

Hospitality

Reception

Organizational skills

MS Office

Visitor management systems

AV setup

Basic IT troubleshooting

Education

High school diploma

Associate's or Bachelor's preferred

Tools

Microsoft Office Suite

Visitor management system

AV equipment

Job description

Join a team that values your ambition and empowers your growth At Corient, we help high- and ultra-high-net-worth individuals and families to enjoy a full life, while enabling them to preserve their wealth for future generations, and provide for the people, causes and communities they care about. We focus on exceeding expectations, simplifying lives, and establishing legacies that last for generations. We are always looking for talented and motivated individuals to join our team. If you want to work for a company that values your contributions and supports your growth, we would like to meet you.

Key Responsibilities

• Reception & Visitor Experience Greet and assist visitors, answer inquiries, and create a positive first impression of Corient. Provide hospitality services (e.g., water, coffee) and assist with coats and luggage. Respond to and direct incoming calls and emails professionally. Maintain visitor management systems and issue badges in compliance with security protocols.
• Office Operations & Facilities Conduct daily walkthroughs to ensure the space is clean, safe, and fully operational. Manage and track inventory of office supplies, pantry items, and decorative elements. Maintain workspace assignments and seating charts; create and update nameplates. Coordinate with building management and vendors for maintenance, repairs, and service needs. Schedule freight elevator for moves, deliveries, and project work.
• Employee Support & Onboarding Assist HR with onboarding by coordinating building access, office orientation, and workstation setup. Manage the Workplace Request Log and respond promptly to inquiries. Oversee mail, deliveries, and shipping services.
• Event & Culture Coordination Support office events and engagement activities, including booking rooms and managing logistics. Ensure all deliveries and events comply with building insurance and reservation requirements. Help maintain an environment that reflects company values and enhances employee experience.
• Safety, Security & Compliance Monitor adherence to building access protocols and visitor management. Support emergency procedures, drills, and safety programs. Check fire extinguishers, exit signs, AEDs, and ensure exits remain clear.
• Vendor & Technology Coordination Manage vendor relationships, including cleaning and maintenance services. Process Certificates of Insurance (COIs) for vendors and contractors. Maintain office equipment (printers, copiers, AV systems) and coordinate IT troubleshooting.
• Financial & Reporting Track office expenses, supply purchases, and vendor invoices. Provide updates on occupancy, space needs, and operational issues.
• Special Projects Assist with onsite moves, relocations, and space updates. Support business continuity during weather events or operational disruptions.

Qualifications

High school diploma or equivalent (required); associate's or bachelor's degree preferred. Proven experience in office management, hospitality, or administrative roles. Strong organizational, communication, and multitasking skills. Proficiency in Microsoft Office Suite and visitor management systems. Ability to handle AV setup and basic IT troubleshooting. Maintain professional appearance in accordance with company policy. Strong attention to detail.

Physical Requirements

Prolonged periods of sitting at a desk and working on a computer. Must be able to lift up to 15 pounds at times.

U.S. Eligibility Requirements

Must be 18 years of age or older. Must be willing to submit to a background investigation; any offer of employment is conditioned upon the successful completion of a background investigation. Must have unrestricted work authorization to work in the United States. For U.S. employment opportunities, Corient hires U.S. citizens or permanent residents. Exceptions to these requirements will be determined based on shortage of qualified candidates with a particular skill. Corient will require proof of work authorization. Must be willing to execute Corient’s Employee Agreement or Confidentiality and Non-Disclosure Agreement, which require, among other things, post-employment obligations relating to non-solicitation, confidentiality and non-disclosure. Corient participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9.

Pay Information

This position is non-exempt and is paid according to the laws of the State of California. The pay range for this position is $30-$37.50 USD per hour. We are required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. This position is required to work onsite 4 days per week.

What You Can Expect from Us

• 401(k) Plan with Employer Matching
• Four Medical Plan options that is generously subsidized by Corient
• Employer paid Dental, Vision & Life and AD&D Insurance
• Employer paid Short-term & Long-term Disability
• Paid Maternity & Parental Leave
• Flexible Spending Accounts & Health Savings Accounts
• Dependent Care FSA
• Commuter & Transit FSA
• Corporate Discount Program - Perkspot Training Reimbursement
• Paid Professional Designations
• Giving back to the community - Volunteer days

Equal Opportunity Employer

We are an equal opportunity employer. All candidates will be recruited and, if applicable, selected and employed without regard to sex, race, religion, marital status, veteran status, age, national origin, sexual orientation, gender identity, color, creed, ancestry, disability, genetic information or any other basis prohibited by law.

General Employment Information

This position description is intended to provide a general overview of the expectations and responsibilities of this position and may not include all tasks that may be assigned. As the nature of business demands change, so may the functions of this position. Additional duties and responsibilities may be assigned with or without notice.

Corient is the world’s largest multi-family office and non-bank wealth manager focused on serving ultra-high- and high-net-worth clients. As the industry’s only global professional services partnership, we combine the personal service and objectivity of a boutique with the scale and resources of a global institution. Our partnership model fosters collaboration over competition, bringing together the collective expertise of Corient to each relationship to deliver a transparent, client-first experience. As a fully integrated global firm, we deliver comprehensive solutions across investment management, wealth strategy and family office services to help clients simplify their lives, manage their wealth and establish lasting legacies. Full participation of all employees in a safe, healthy and respectful environment is key to individual and company success. We are committed to fully utilizing the abilities of all our employees and expect each of our employees to honor this commitment in their daily responsibilities. Corient refers to the separate but affiliated entities under common control of Corient Holdings Inc. Client assets include all assets of Corient Holdings Inc., including majority- and minority-owned businesses. At Corient, we combine the personal service, creativity and objective advice of a boutique with the power of an exclusive network of best-in-class advisors, capabilities and solutions to create a profoundly different wealth experience. As fiduciaries, we always put our clients first and at the center of everything we do. We focus on exceeding expectations, simplifying lives and establishing legacies that last for generations.