Office Manager - Ergotronix

Kittle Property Group; Sarasota (FL); On-site; USD 28,000 - 40,000; Full time

Job summary

Ergotronix is hiring an Office Manager in Sarasota, FL to act as the organizational heartbeat of the company. The role covers customer service, accounting support, shipping, purchasing, and day-to-day operations in a fast-growing team setting.

The ideal candidate is proactive, highly organized, with initiative and strong communication skills, and can juggle multiple priorities while ensuring accurate, timely work. Five-day on-site presence is required as the team grows.

Qualifications

• Relevant experience in office management, bookkeeping, customer support, or similar role.
• Experience with Sage 50 Quantum preferred, or the ability to learn new systems quickly.
• Strong Microsoft Office skills, including Excel
• Strong written and verbal communication skills
• Excellent organizational skills and attention to detail
• Ability to manage multiple priorities while consistently delivering accurate and timely work
• Experience improving processes in a small business environment is a plus
• High initiative and a willingness to solve problems
• Ability to work independently while collaborating effectively with a small team
• Ability to work on-site in Sarasota, Florida, five days per week

Responsibilities

• Coordinate day-to-day office operations
• Answer phones and welcome customers
• Support customer service and order processing
• Prepare customer invoices and sales orders
• Coordinate shipping and receiving activities
• Process accounts payable and assist with accounts receivable
• Maintain records within Sage 50 Quantum
• Support purchasing and inventory transactions
• Order office supplies and coordinate vendors
• Assist leadership with reports, projects, and special initiatives
• Identify opportunities to improve office processes and efficiency

Skills

Office management

Bookkeeping

Customer service

Sage 50 Quantum

Excel

Communication

Multitasking

Tools

Sage 50 Quantum

Microsoft Excel

Job description

About Ergotronix

Ergotronix designs and manufactures ergonomic lifting and material handling equipment that helps manufacturers improve safety, productivity and efficiency. We are a small, growing company where every person makes a meaningful contribution.

Full-Time

Wage: Starting at $25+

About Ergotronix

Ergotronix designs and manufactures ergonomic lifting and material handling equipment that helps manufacturers improve safety, productivity and efficiency. We are a small, growing company where every person makes a meaningful contribution.

We value people who are positive, organized, curious and willing to jump in wherever they are needed. We don't believe in "that's not my job'. We believe in helping each other succeed.

As we continue to grow, we're looking for people who bring initiative, enthusiasm, and a desire to make an impact. If you enjoy solving problems, learning new things, improving processes and working alongside great teammates, we would love to meet you.

Position Summary

The Office Manager is the organizational heartbeat of Ergotronix. This role touches nearly every part of the business—from customer service and accounting support to shipping, purchasing, and day-to-day operations. No two days are exactly alike.

If you enjoy bringing order to busy environments, helping teammates succeed, and making sure nothing falls through the cracks, you'll thrive in this role.

Key Responsibilities

• Coordinate day-to-day office operations
• Answer phones and welcome customers
• Support customer service and order processing
• Prepare customer invoices and sales orders
• Coordinate shipping and receiving activities
• Process accounts payable and assist with accounts receivable
• Maintain records within Sage 50 Quantum
• Support purchasing and inventory transactions
• Order office supplies and coordinate vendors
• Assist leadership with reports, projects, and special initiatives
• Identify opportunities to improve office processes and efficiency
  
  

People succeed at Ergotronix because of who they are—not just what they know.

We're Looking For People Who Are

• Positive and optimistic.
• Proactive and high initiative.
• Scrappy problem-solvers who figure things out.
• Dependable teammates who do what they say they'll do.
• Organized and detail oriented.
• Curious and eager to learn.
• Comfortable wearing more than one hat.
• Collaborative and willing to help wherever needed.
• Customer-focused and professional.
• Energized by building and improving a growing business.
  
  

Technical Skills Matter. Character Matters More.

If you're looking for a place where your work matters, your ideas are welcomed, and your teammates appreciate people who jump in and help, you'll feel at home at Ergotronix.

Qualifications

• High integrity, sound judgment, and professionalism
• Relevant experience in office management, bookkeeping, csustomer support, or similar role
• Experience with Sage 50 Quantum preferred, or the ability to learn new systems quickly
• Strong Microsoft Office skills, including Excel
• Strong written and verbal communication skills
• Excellent organizational skills and attention to detail
• Ability to manage multiple priorities while consistently delivering accurate and timely work
• Experience improving processes in a small business environment is a plus
• High initiative and a willingness to solve problems
• Ability to work independently while collaborating effectively with a small team
• Ability to work on-site in Sarasota, Florida, five days per week