Office Manager/EA

Talos; New York (NY); On-site; USD 75,000 - 120,000; Full time

Job summary

A leading company in the digital asset market is seeking an Office Manager/Executive Assistant in New York. This full-time role involves managing office operations and providing executive support, ensuring a well-organized workspace. The ideal candidate will have strong organizational skills and experience in a fast-paced environment.

Qualifications

• 3+ years of experience in office operations or administrative support.
• Methodical, systems-minded, and organized.
• Ability to work independently and prioritize effectively.

Responsibilities

• Create and maintain systems for office organization and efficiency.
• Provide administrative support to the COO and Head of Revenue.
• Manage relationships with vendors and service providers.

Skills

Organizational Skills

Communication Skills

Discretion

Education

Bachelor’s degree

Job description

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Institutional Fabric for the Digital Asset Market

Founded in 2018, Talos provides institutional-grade trading technology for the global digital asset market, powering many of the major players in the crypto ecosystem.

Our mission at Talos is clear: to advance the mass adoption of digital assets by seamlessly connecting institutions to the digital asset ecosystem. We are committed to building the most innovative and trusted platform in the world, supporting the entire trading lifecycle.

At Talos, you'll find an environment that champions kindness and respect, values diverse perspectives, and upholds inclusivity at every turn. We believe that every member of our team adds invaluable insights and abilities that drive Talos forward. In our pursuit of excellence, we foster a culture of trust and integrity, collaboration, and mutual growth. Together, we are ambitiously building something extraordinary. Your unique talents and insights will play a crucial role in our shared success.

We are a tight-knit but decentralized team of highly-experienced engineers and businesspeople. We have a hybrid-friendly work environment, with physical hubs in New York, London, Singapore, Sweden and Cyprus.

We’re Hiring: Office Manager

Talos is seeking a highly organized and systems-oriented Office Manager/ Executive Assistant to join our New York office. This individual will serve as the operational backbone of our workspace—designing processes, optimizing workflows, and ensuring the office runs smoothly every day.

Approximately 60% of the role will focus on office management, while 40% will provide high-level executive support to our COO and Head of Revenue. This is a full-time, in-person position based out of our NYC office, five days per week.

Responsibilities and Duties

Office Management (60%)

• Create and maintain systems to keep the office organized, efficient, and well-run.
• Manage relationships with building management, vendors, and service providers; resolve facilities issues proactively.
• Order and restock all office supplies—including snacks, beverages, and bathroom items—ensuring consistent inventory levels.
• Own the in-office employee experience, fostering a clean, professional, and welcoming environment.
• Organize and execute internal events and offsites, from planning to logistics.
• Document and refine recurring office processes to reduce manual overhead and improve consistency.
• Support broader business operations through thoughtful organization and systems-building.
  
  

Executive Support (40%)

• Provide structured administrative support to the COO and Head of Revenue, including calendar management, travel coordination, and expense reporting.
• Anticipate executive needs, triage priorities, and ensure leaders are well-prepared for meetings and travel.
• Develop repeatable systems for scheduling, communication, and task tracking.
• Handle sensitive information with discretion and professionalism.
  
  

Qualifications

• 3+ years of experience in office operations, administrative support, or a hybrid role—ideally in a high-growth or fast-paced environment.
• Methodical, systems-minded, and relentlessly organized; you see inefficiencies and build better processes.
• Ability to work independently, prioritize effectively, and handle multiple concurrent workstreams.
• Excellent written and verbal communication skills.
• High level of discretion, judgment, and professionalism.
• 5 days a week in office
• Bachelor’s degree preferred; international experience or working with distributed teams is a plus.
  
  

Talos is proud to be an Equal Opportunity employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. Talos is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at [e-mail].

To protect the interests of all parties, Talos Trading, LLC and its affiliates (“Talos”) strongly discourage submission of unsolicited resumes from any source other than directly from a candidate.

Talos will NOT pay fees, commissions or compensation of any kind (“Fees”) for any placement or hire resulting from the receipt of an unsolicited resume. Talos will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees and Talos reserves the right to contact, interview, and hire the candidate directly.

Agencies, search firms, recruitment firms and similar organizations (“Agencies”) must obtain advance written approval from Talos’s internal recruiting team to submit resumes, AND must sign a valid fully executed placement agreement with Talos in order to be eligible to receive any Fees from Talos. Talos will not pay a Fee to any Agency that does not have such agreement in place. By submitting a resume without a signed agreement, you acknowledge and accept these terms.

Talos Trading, [e-mail]

By submitting your application and pursuing job candidacy, you consent to the processing of your personal information in connection with our Applicant & Employee Privacy Notice.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Hospitals and Health Care, Non-profit Organizations, and Government Administration

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