Office Manager - Dermatology Clinic (FT)

Ocean State Job Lot; Victoria (TX); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

STD, LTD Disability

Supplemental Life, AD&D

Flexible Spending (FSA)

Employer paid life insurance and short

term disability

Job summary

Citizens Medical Center in Victoria, TX, is seeking an Office Manager for a Dermatology Clinic. This full-time role oversees administration, staff supervision, and coordination with the Practice Manager to meet clinic goals.

Responsibilities include staff training, workload management, billing coordination, and ensuring a safe, compliant environment. Bachelor's degree in healthcare or business administration preferred; Texas licensure is a plus.

Qualifications

• 2+ years of medical office management or equivalent experience.
• Experience with clinic administration and billing processes preferred.
• Strong communication and leadership abilities.

Responsibilities

• Facilitates training, promotions, performance counselings and evaluations of clinic staff.
• Determine training and development programs for clinic staff and arrange opportunities.
• Ensure CMP practice is staffed with trained personnel and equitable workloads.
• Liaise between clinics and Practice Manager to address concerns.
• Maintain equipment and ensure the clinical environment is safe.
• Develop and implement processes for posting/remitting billable services.
• Oversee clinics’ billing systems and accounts receivable processes.
• Ensure proper cash handling and accurate patient data entry.
• Schedule clinic staff and manage timekeeping.
• Perform clinic-specific tasks as needed (nursing/administrative).
• Adhere to hospital policies, ethics, and service standards.

Skills

Medical Office Management

Healthcare Administration

Education

Bachelor's Degree in Healthcare, Business Administration, or related field

Job description

Citizens Medical Center is a not-for-profit hospital known for compassionate patient care, clinical expertise, and bringing advanced medical services to the South Texas region since 1956. Today, Citizens is a 338-bed acute care hospital with over 1,000 dedicated employees.

Citizens offers a generous benefit package that includes retirement plans upon hire, and an excellent medical plan with optional insurance plans to choose from.

If you are interested in pursuing a career with an award-winning hospital, welcome home.

job title, task or skill

Office Manager - Dermatology Clinic (FT)

The Office Manager is responsible for administration, direction and coordination of assigned CMP staff, supervising all support personnel, appointing supervisors and delegating authority and responsibility where need is indicated. The Office Manager works closely with the Practice Manager, clinic personnel, department managers and healthcare professionals as well as external contacts and vendors, utilizing effective communication and organizational skills to achieve departmental goals as determined by Administration.

Job Specific:

• Facilitates training, promotions, performance counselings and performance evaluations of clinic support personnel in a timely manner. (EF)


• Determine training and development programs for clinic support staff, developing on-the-job and/or in-service training programs and arranging for such opportunities. (EF)


• Ensure that the assigned CMP practice is adequately staffed with trained support personnel, evaluating job workloads to ensure equitable distribution and determining whether reduction or additions in personnel are necessary. (EF)


• Listen and respond to medical and other staff to hear complaints, accept ideas, consult and act as a liaison between assigned clinics and Practice Manager. (EF)

Ensure that all equipment within assigned clinics is maintained in good repair or is replaced as needed and thatphysical environment is safe.

Ensure all billable services are captured, posted and remitted to CMP Business Office, on a timely basis by developing and implementing processes and facilitating coordination between providers, staff and CMP Business Office. (EF)

Support and supervise the clinics’ billing systems and collection processes, ensuring proper administration of clinic/hospital policies and procedures are taken on accounts receivable and collection accounts. (EF)

Ensure all policies regarding cash handling, POS collections and accurate data entry of patient demographic and insurance are followed. (EF)

Continuously review all factors affecting the cost of administration and the operation of assigned clinics, takingnecessary corrective action to keep costs commensurate with Administrative objectives. (EF)

Responsible for scheduling clinic staff and time-keeping. (EF)

May be assigned clinic specific tasks depending on skills; ie. nursing/administrative duties

Hospital:

• Adheres to organization-wide and other applicable policies and procedures.


• Day-to-day performance complies with the hospital’s Service Excellence Behavioral Expectations.


• Performs within the prescribed limits of the hospital’s Ethics, Compliance and Confidentiality Program guidelines.


• Performs within professional Scope of Practice at all times.

Other Duties As Assigned:

• Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Preferred: Bachelor's Degree in Healthcare, Business Administration, or graduate of an accredited school of nursing.

EXPERIENCE

Required: 2+ Years Medical Office Management or equivalent experience

Preferred: Clinic experience related to clinic specialty

Special Skills and Abilities:

LICENSURE / CERTIFICATION REQUIREMENTS

Preferred: Currently licensed as a Licensed Vocational Nurse or Registered Nurse by the State of Texas.

COMPANY PROFILE

Citizens Medical Center is a not-for-profit, community hospital known for compassionate patient care, clinical expertise, and bringing advanced medical services to the South Texas region since 1956. Today, Citizens is a 317-bed acute care hospital with over 1,200 employees . Voted “Best of the Best” hospital in Victoria for 14 consecutive years, Citizens Medical Center is a level III Trauma Center, with a newly renovated 24/7 Emergency Department that includes an onsite medical helicopter. Citizens hasacomprehensive Community Cancer Program that includes two linear accelerators and HDR brachytherapy. Citizens is recognized for its outstanding cardiology program which includes a nationally accredited Chest Pain Center and is a Primary Stroke Center. Citizens also includes a comprehensive, accredited Bariatric Surgery program,Birth Center with labor and delivery, animaging and surgery center, sleep study center, state-of-the-art rehabilitation and fitness center, urology center and daVinci robotics minimally invasive surgery options, a home health agency, andhas a long history of providing continuing education for healthcare providers and the community.

Citizens Medical Center is looking for employees who display respect and enthusiasm for patients, visitors, and coworkers, and who consistently uphold the organization’s commitment to providing outstanding outcomes and an excellent experience.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

BENEFIT OFFERINGS

Health

• STD, LTD Disability


• Supplemental Life, AD&D


• Flexible Spending (FSA)


• Employer paid life insurance and short term disability

Retirement/Investment

• 457(b) Deferred Compensation


• Paid Time Off Sick leave


• Bereavement leave, Jury Duty/Witness Service


• Hospital-paid & administered annual immunizations

Citizens Medical Center is guided by its Mission – "to provide quality medical services at a reasonable cost to the citizens of the region."

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