Office Manager (Contract)

SupportFinity™; San Francisco (CA); On-site; USD 55,000 - 62,000; Full time

Job summary

Otter.ai is seeking an experienced Office Manager (Contract) to join our San Francisco team and help create a welcoming, efficient workplace for our fast-growing AI-focused organization. You will oversee daily operations and support cross-functional teams in a dynamic office setting.

The role requires four days per week in the SF office, 9am–4pm, with additional hours as needed. You will manage supplies, vendor relationships, space planning, and internal communications to drive a positive

Qualifications

• Experience in office or facilities management.
• Proven ability to build relationships with employees, candidates and third parties.
• Excellent interpersonal and communication abilities.
• Adaptability, flexibility and resilience in changing environments.
• Full-time cadence four days a week in the San Francisco office.

Responsibilities

• Oversee daily office operations, ensuring cleanliness, organization, and functionality of shared spaces.
• Track office supply inventory and place orders for general office needs.
• Manage space planning, office moves, and workstation setup.
• Build and maintain relationships with employees, candidates, and third-party vendors.
• Serve as point of contact for general office inquiries and support requests.
• Be a culture carrier – foster a positive environment and support teamwork.

Skills

Office management

Facilities management

Relationship building

Interpersonal communication

Job description

Work Days: Monday - Thursday

Hours of Work: 9am - 4pm

Location: San Francisco, CA

Additional daily hours, days of week as needed.

The opportunity

Are you ready to be part of our exciting journey of exponential growth? We’re looking for a skilled Office Manager (Contract) to join our growing team at Otter.ai, as we expand into our brand-new San Francisco office! In this role, you’ll be at the heart of our operations, helping to create a welcoming and efficient workplace for our talented team. You’ll have the opportunity to work alongside a dynamic group of innovators in the AI space, all while ensuring smooth daily operations that fuel our company culture.

Your impact

• Oversee daily office operations, ensuring cleanliness, organization, and functionality of shared spaces.
• Track office supply inventory and place orders for general office and facility-related needs.
• Manage space planning, office moves, and workstation setup.
• Build and maintain relationships with employees, candidates, and third-party vendors.
• Serve as point of contact for general office inquiries and support requests.
• Be a culture carrier - foster a positive office environment, promote teamwork, and support employees in doing their best work.
• Lead and assist in administrative and other projects as needs arise across business functions.

We're Looking For Someone Who

• Experience in office or facilities management.
• A proven track record of building working relationships with relationships with employees, candidates, and third parties.
• Excellent interpersonal and communication abilities.
• Adaptability, flexibility, and resilience in an ever-changing environment.
• This is a full-time work schedule that entails four days a week in our San Francisco office.

About Otter.ai

We are in the business of shaping the future of work. Our mission is to make conversations more valuable.

With over 1B meetings transcribed, Otter.ai is the world’s leading tool for meeting transcription, summarization, and collaboration. Using artificial intelligence, Otter generates real-time automated meeting notes, summaries, and other insights from in-person and virtual meetings - turning meetings into accessible, collaborative, and actionable data that can be shared across teams and organizations. The company is backed by early investors in Google, DeepMind, Zoom, and Tesla.

Otter.ai is an equal opportunity employer. We proudly celebrate diversity and are committed to building an inclusive and accessible workplace. We provide reasonable accommodations for qualified applicants throughout the hiring process.

Accessibility & Accommodations

Otter.ai is committed to providing reasonable accommodations for candidates with disabilities in our hiring process. If you need assistance or an accommodation during any stage of the recruitment process, please contact [e-mail] at least 3 business days before your interview.

• Otter.ai does not accept unsolicited resumes from 3rd party recruitment agencies without a written agreement in place for permanent placements. Any resume or other candidate information submitted outside of established candidate submission guidelines (including through our website or via email to any Otter.ai employee) and without a written agreement otherwise will be deemed to be our sole property, and no fee will be paid should we hire the candidate.

Hour Pay Range: $40 to $45 USD per hour.

About the company

Otter.ai